Among the many utilities that the Gmail email service has, we can highlight the option of postpone messages to reply to them at a future date. This option allows us to set a reminder for sending the mail.
This function is very useful both for personal use and for users who need to send a message at a later time, because they do not have the availability to do so immediately.
In the next few paragraphs, We will teach you everything you need to know about this Gmail feature, so that you can get the most out of it both in your personal environment and in your workplace.
How do Gmail message reminders work and what are the benefits of using them?
The concept behind this feature is quite straightforward and simple. It is about configuring a received message to send a notification to the user, as a reminder to compose a response. The use of this property is highlighted in particular cases.
For example, suppose you receive an email from your work requesting a PDF document that is stored on your phone, but you don’t have the time to stop to send it. For cases like these, the snooze function will send you a reminder through a notification at a certain time to remind you to reply to the message.
The general Gmail settings for this function allow you to choose between scheduling your own time for the reminder, or selecting one of the times pre-established by the system. In such situations, the post snooze feature allows the user to keep track of the responses of these and keep up with any important emails you may have, making sure you don’t leave any unanswered.
Learn step by step how to activate an email reminder in your Gmail account quickly and easily
This feature is present in Gmail on all its platforms, so you can take advantage of its benefits regardless of whether you use a computer, a device Android, or a mobile iOS.
Now, we will explain in detail how to snooze your emails on all your devices:
On Android
The Gmail mobile application is the most widely used method of this service, since, being a portable method, it is possible to reply to a message at almost any time. Nevertheless, for times when you are not available to answer, all you have to do is follow these steps to postpone a message until a time when you have availability.
Go for it:
- Open the Gmail app on your mobile Android.
- Choose from the inbox the mail you want to postpone.
- When opening the message, click on the three buttons in the upper right corner to open the action menu.
- Choose the option “Postpone”.
- Define when you will receive the notification. You can choose between the next day, the next weekend, the next week, or a custom date and time.
- If you choose the last option, select the date and time in the window that will appear, and press “Keep” as soon as you finish.
Once the mail has been postponed, it will disappear from the inbox. This will limit your access to the email in question, until the deadline has expired, after which you will receive the notification to reply to the message.
On iOS
Although Apple’s operating system is not as deep-rooted with Google as Android, it is a fact that is extremely present among users, so it has full compatibility with all Google applications, including Gmail.
The method to postpone messages does not differ between Android and IOS, if you need to postpone an email, you just need to follow the following steps:
- Open Gmail in you iPhone or iPad.
- Find the message you want to postpone in the inbox.
- Once opened, open the options menu in the upper right corner, represented with three vertical points.
- In the message action list, select the option “Postpone”.
- Define the time you want to receive the notification. You can choose between four options: “Tomorrow”, “This weekend”, “Next week” and “Choose date and time.”
- To choose the last option, a window will appear where you can define the date and time you want to receive the notification, and press “Keep”.
- This action will define an alarm in the Gmail application, which will work as a reminder for you to reply to the message. This reminder will come in the form of a notification labeled with the name of the email in question.
In your computer’s browser
Postpone messages on the web portal of Gmail it’s even easier, since it is not necessary to even open the message. The tools to carry out this action are shown on the preview of the message when it is selected.
The process for snoozing messages on the desktop version of Gmail consists of the following steps:
-
Enter to
gmail.com. - Login with your username and password.
- Look for the message you want to postpone.
- Position the cursor about this email in question, to the right of the email the action menu will be displayed.
- click in option “Postpone”, which will be identified as a watch.
- Of the options to be displayed, select if you want to postpone the message until “Tomorrow”, “This weekend”, “Next week” or “Choose date and time”
- In case of choosing the last option, define the date and time when you want to receive the notification to reply to the email, and once this is done, click on “Keep”.
- Although these functions usually find their greatest utility in mobile device users, it represents a great benefit to be able to use them in the web version, since this allows us to program the reminder to also receive it on our mobile device.
The reminder notification additionally will reach all Android devices that have the Google account linked, and the devices ios with a session of Gmail active of that account. It will be possible for us to receive the postponed message reminder, regardless of the computer or operating system we use.