It is common receive emails in your inbox and leave them there for a long time, This causes you to have many messages that, after their validity time, are no longer so useful, for which they would be occupying a considerable space, until the point of collapsing the storage.
For this reason, Archiving messages is the best option, since without the need to delete them, you can send them to a place where they will be saved if you ever need to use them.
In this text, you will know everything related to archived Outlook emails, your concept, how file Y unarchive, as well as the different folders that this platform offers among its functions.
What are Outlook Archived Emails?
They are those that are stored in a certain folder of the Outlook account, and that they have already fulfilled their function within the inbox, but you cannot delete them, because they contain information that at some point may be very useful to you.
It is advisable save these types of emails in a place that is easy for you to access, the interface has the folder “Archive”For this task, however you must be careful, since these and according to their origin and frequency of arrival, can become SPAM and be deleted from your email.
Learn how to archive and unarchive emails in Microsoft Outlook
The process for archive and unarchive emails in Outlook In very simple, in this sense you just have to be clear about the information you want to use for this purpose and so you can execute this procedure, you can do it by individual messages or in batches, depending on the amount of information you need.
Go for it:
From the phone
The Outlook app It is very simple to use, but at the same time it offers all the functions that this platform has, on the other hand, it allows you to manage your emails in a secure way.
To archive and unarchive emails you must perform the following procedure:
Steps to archive emails:
- Open the Outlook app from your mobile device.
- In the inbox, choose the email or emails you want to archive pressing on them.
- Next, locate the button with the three horizontal dots in the upper right corner.
- A small menu with three options will be displayed, select “Move to folder”.
- A window will appear with available folders, press the alternative “Archive”.
- Thus your Outlook email will be archived through the app from your mobile.
To unarchive emails follow these steps:
- In the Outlook inbox, locate the button “Folders”Located in the lower left and press it.
- You will see the menu with the available folders, select the item “Archive”.
- You will find all the archived emails, now just click on the email or emails you want to unarchive.
- Next, locate the button with three horizontal dots in the right corner.
- In the menu that will be displayed, select “Move to folder ”.
- A pop-up window will appear with all the available folders, select “Inbox”.
- Press this option and you’re done, so you will unarchived mail enabled and you can have it in your inbox.
From the computer
At computer, you can handle and manage all the emails that you have in your tray using the tools that Outlook has, in this sense.
The process to archive and unarchive emails from the PC is as follows:
Archive emails
- Open your Outlook account with the password and respective user.
- In the inbox, select the email or emails you want to archive and mark them with a check mark on the right side.
- Then, in the menu at the top, you will see a series of options, click on “Archive”, And the emails will automatically disappear from the inbox to the folder with the same name.
- Thus, you will have archived the Outlook emails straight from your inbox.
Unarchive emails
- In the inbox, locate the folder called “Archive“, This is found by pressing the tab”File”Which is on the left side.
- Already in the folder you can view all archived emails, there select the ones you want to unarchive by ticking them on the left side of them.
- Then, in the upper tray go to the option “Move to”.
- You will see a series of alternatives, pressing “Inbox”.
- The mail will automatically disappear from this folder and will be restored to your inbox, unarchived and ready for when you need their information.
Other important folders you should know in Outlook
Outlook offers many tools that undoubtedly enhance its use, in addition to facilitating work and offering security. For this, this platform shows some very important folders that you should know, so that you can give it the utility that they require.
The folders are:
SPAM
Also known Like the spam folder, all unknown or unauthorized emails are stored hereThese arrive unexpectedly, and are usually information from advertising or related activities. They are annoying and useless files, and due to the frequency in which they are sent, they become spamFor this reason they cannot be stored in the inbox, and are automatically moved to this folder.
Paper bin
This folder is where all the items that have been deleted or deleted from the email are moved, if an analogy is made, it is the equivalent of the recycle bin on the PC. All permanent files are found here before they are completely deleted. On the other hand, you can recover any file from this folder, and move it back to its place of originYou only have to know which are the elements to delete in order to avoid inconveniences.
Important
In this section, priority emails and those with the greatest relevance are usually stored, elements such as bank codes and information on credit card affiliations, among others they go directly to this folder. It is important to note that the administration of this resource helps to maintain an order in the highlighted data, either for work or for your daily life.
Grades
In this section, provides the ability to add short texts and modify them within the Outlook platform. It is your personal agenda, and it is a very important resource, especially if you have to send a lot of emails to different people and at different times. The folder does not have limits of allowed notes, so you can add all that are necessary and classify them according to your convenience.
Drafts
In this option will store all those messages that, due to some circumstance, could not be sent at a certain time, giving the opportunity to resume this action when you see fit. To forward from drafts, you just have to enter the folder, choose the message, continue with its writing, and send it from the same tab without having to move it to another folder.