For many people, it looks much more accessible to use Microsoft Outlook than other email clients, especially for being a desktop application and for the different features offered to its users . In addition, other reasons are based on the organization , personalization of the view , reading mails , backup copies , among other advantages it offers. So it is necessary to know how to set up your Google Gmail account in Outlook and thus test if it improves the overall experience.
While it is true, Microsoft Outlook is the complete email client added in the Microsoft Office office suite. But despite being virtually compatible with any email address, in the case of Gmail accounts , will not work without first carrying out an additional process . Otherwise, Outlook will tell you again and again that your password is wrong, when in reality it is not.
Indeed, prior to the process of connecting a Gmail email account in Microsoft Outlook, two requirements are required , which is the Google two-step verification and also the creation of an application password . We show this procedure in the next section, to then proceed to the configuration and linking of a Gmail account in Outlook .
With the steps that we will detail below, you will be able to link the Gmail mail to your Outlook account very easily. With that in addition, you will leave aside the different doubts of how to do it in a way satisfactory.
Activate two-step verification
Two-step verification has already been working as an additional security layer for Google accounts for a long time and usually means that you must confirm that it is you with a second device, that is, with mobile .
- Well, to activate it open the web address of Two-step verification that appears first in the browser and click on Start .
- The server will direct you to a window where you must press the « Start» button at the bottom.
- Then you must sign in with your Google account .
- The following is to write your mobile number on the form. You should not forget to change the country code in case the one that appears is not the one indicated. For verification, you can choose between two types: through a text message or through a phone call . To later click on « Send» .
- Subsequently, you need to write the code in the form . If you have opted for the verification option via text message, you will receive the code in an SMS. Now, if you preferred per call, you will receive a call in which that code will be dictated to you. After entering it, click on « Next» .
- Then you will see a window where you specify everything and you must proceed to press « Activate» , in order to enable two-step verification in your Google account , which apart from allowing you to use Gmail in Microsoft Outlook, will better protect your account.
- If the verification in two steps, after this process, is deactivated in this window, you just have to activate it and that’s it .
Create an application password
You should know that Microsoft Outlook needs a special type of Google key to gain full access to the account. This is called by Google Application passwords and in order to generate them, you must go to that section and log in with your account. Then, follow the steps below :
- Later, in the window that shows you, choose Mail and Windows Computer , as shown below. Then click on “ Generate” .
- Unlike your usual Google or Gmail password, that is the one you select, the application password is automatically produced by Google and is the one sent to you in the yellow box Then to enter Microsoft Outlook, copy it to Windows clipboard and use it in the next step. Now, if you can’t copy it like that, it’s good to write it down on paper, since is not allowed to check it again .
Configure Outlook mail
Now there is only to set up your Gmail account in Microsoft Outlook . To do this, log in to the latter and perform the following step by step:
- Click on the « File» menu to open the « Account information» menu, where you will get the « Add account button » to proceed to select it.
- After that, you just have to enter your email address, that is, your Gmail email address . Then click on the option « Connect» , simply.
- Now the most important step, which is the password . You cannot write the normal password for your Google account but the application password that you previously generated and copied to clipboard or wrote it down on a physical paper. Then click on « Connect» .
- Finally, Outlook will be a few seconds processing the information but then everything will be fine and you will see a confirmation window with which we show you now . Which means that you have successfully completed the process of configuring Gmail with Microsoft Outlook .
It is a bit of a long process but not at all difficult that you can easily carry out with this step by step guide that we offered you.
What are the advantages of synchronizing Google Gmail and Outlook emails ( before Hotmail)?
Just as there are advantages when configuring and linking Outlook mail with Gmail , there are also several benefits to be highlighted when the process is performed vice versa . Which we have been exposing throughout the post.
Therefore, we inform you about some of the most important aspects you can enjoy if you decide to carry out such synchronization :
- Message management . By making this setting, messages that arrive in your inbox will be more optimized .
- Full customization . When you use Outlook you can customize your inbox , such as its color.
- Social networks . An Outlook function allows you to send and receive , with total simplicity, the messages of the main social platforms from the inbox .
- Greater integration . Today, integration is essential to have other communication platforms at hand . And in view of the fact that Outlook belongs to Microsoft, it also allows synchronizing other accounts such as Skype, which is so recognized worldwide. Being able to handle this way, at the same time and within Outlook, the Gmail account and the Skype account, for example.
- Powerful fight against spam . Outlook has a notable advantage over the detection of messages with unsolicited commercial content . So it’s also appropriate to link your Google Gmail account with this email.