The mail servers are those that are responsible for sending and receiving all emails between hosts or servers, with the purpose of processing all the information created, including its storage and filtering of emails.
In this sense, and to be more specific, Outlook servers are responsible for checking emails from external devices such as phones, laptops and tablets, so that everything works in the best way.
In the following article, you will know in depth what are the Outlook servers, the benefits of their configurationIn the same way, you will see how to manage them according to the platform you are going to use.
What are email servers in Outlook?
The servers of Outlook are the tools that allow the correct functioning of the platform since, through these you can access your inbox from anywhere, download data, attach files, as well as communicate with other email services.
Now, there are three types of servers with which your Outlook account works, and they are the ones that make you can manage all the information safely, these are:
IMAP
IMAP is the most used protocol, allows you to save all emails on the server, that is why every time you read or modify a file, it will not be stored on the device where you are working, but it will be synchronized directly to your email. It is ideal for people who tend to work with multiple devices or have to be moved to different locations.
On the other hand, IMAP has the ability to organize your mail by folders, it can also check messages much faster than other protocols.
POP
It allows that emails can be downloaded to any deviceOnce downloaded, these will be removed from the mailbox, which is why you will only be able to access that information if you use the same computer. This means that this server offers local storage, so the data will not be stored in the system once it is used or modified.
SMTP
This SMTP protocol consists of exchanging emails between computers or mobile devices, using the internet or external connections as remote servers. The transmission of this process is done in a very simple way, and it is that the same server is in charge of confirm or validate the identity of both the sender and the recipient in question, at the time of the process of sending information.
Benefits of configuring POP, IMAP and SMTP servers in Outlook
These three servers have well-marked characteristicsAll are excellent alternatives for Outlook email, in this sense each of them have their advantages, in which they must be taken into consideration to know which of these is the best.
Now, it is important that you know this point in depth, and thus know what are the benefits that each of these servers can provide:
POP servers benefits
The POP servers show a process of use that can be adapted to users who do not have a good connection, since the information is stored in the device and can be accessed in a simple way.
Among the most important benefits we have:
- Save a lot of storage space of the mail since when downloading the information to the device the email will be eliminated from your system.
- Download The information of quickly and safely.
- You can create a copy of the emails, only if there is a possibility that several people can access the same Outlook account.
IMAP server benefits
IMAP has a very large storage capacity, that is why many users decide on this option when using a server to work with their account. Outlook.
Its benefits are these:
- It allows search for a specific message or email using keywords.
- You can organize your emails by folders.
- It gives you the option of work on various devices.
- You get a notification every time a new message arrives.
SMTP servers benefits
Is a very secure server as it can validate the identity of the users, on the other hand, it allows to have connected several devices at the same time and thus originate truthfulness in the information received.
The most important benefits are the following:
- Offers detailed reports of all sent messages.
- Can set up a server and sync it with many computers at once.
Learn how to configure a POP, IMAP and SMTP server in Outlook
The correct configuration of these emails It is very important since it facilitates the flow of information, especially if the account belongs to a brand or has corporate purposes, this programming should be done from whatever platform you are using.
Learn how to set up a POP, IMAP, and SMTP server in Outlook:
On mobile
Before start this procedure, you must take into consideration that the email with its respective password must be entered correctly otherwise you will not be able to complete this process successfully.
The steps are the following:
- Download the Outlook app on your mobile phone.
- Already downloaded the app on the phone, open it and enter the email in which you want to work and press “Continue”.
- In the next page, you will see the previously registered emailNow you must include the correct password in the required field, and the job description, such as company documents.
- Then go to the top, and press the icon with the “Question mark”.
- You will see a bar with two options, pressing the first call “Change account provider”.
- A menu will appear where you must choose the type of account, in it you only have to select the servers IMAP, POP or SMTP, pressing the one of your preference.
- Automatically, it will take you to another page where you will see the registered email, and it will ask you again for the password, your display name and the description you used previously.
- Having filled in these data, scroll to the top right and press the check button that is there.
- Later an ad will appear, where you must press “Log in”And thus the system will begin to process all the information.
- Once these steps have been carried out, the email will give you the option to add another account, if you don’t, press the “Maybe later”.
- Ready, like this you will have configured the servers to your Outlook account from the mobile phone.
In the browser
Browsers are the main tool that allows us to search the web Regardless of the origin and the place where you are, in this sense, Outlook has the support of these tools thanks to the various extensions or applications, which help to maximize their usefulness.
However, the direct configuration of the servers in Outlook must be done from the same platform, since in this process values, data and other types of settings must be entered, which only the application can offer:
In desktop software
The corporate emails are very important, since through these you can receive company or business information without having to mix it with your personal dataTo carry out this configuration it is important to bear in mind that the data of the must be correct.
To perform this configuration you must do the following:
- To get started, we must enter the Outlook account.
- Go to “Archive”Located in the upper left.
- Then click on the tab “Add an account”.
- Enter the name of the email, then a menu will appear with several options, there you must select “IMAP / POP “.
- Enter the password, I put the mail back, and the incoming server like for example: mail. zzz.com.
- Then re-insert the incoming server in addition to the set port (this can be IMAP 993, POP 995, SMTP 587) outgoing server.
- After executing these steps, press the check symbol and “Add Account”.
- Wait a few seconds for the system to process the information.
- Ready, so you will have configured the server of your Outlook account from the PC version.