Technically the Outlook email service allows you to use most of its functions without you having access to a server from any computer or mobile device.
You just have to enable the mode “Work offline” that Outlook has in its options bar. By executing this function you will perform essential tasks in your account as if you were connected to the internet, for example: write an email and send it.
Although it seems absurd if possible, you have this alternative of work without distractions or from areas where you can’t be connected. In relation to this topic we will tell you the data you need to know to achieve enable or disable offline mode.
What can be done in Outlook offline?
When you activate the mode “Without connection” You will not be able to send or receive messages from your e-mail in Outlook, as this configuration allows you to use the services of your account when the Internet network has failures or if you are in a place where you cannot connect. For Outlook users the error message that the program sends when the computer or device is not connected to the network is quite annoying, if this is your case then you can solve it by activating the “Offline” mode.
What’s more you can read all the emails stored in your account without being online, compose and send emails, attach files, delete messages, reject or accept meetings, receive reminders, among other functions that will be activated automatically when you resume the connection.
Disabling the connection while you work can avoid disturbances that prevent increasing your productivity or organization, because the distraction you will have when pausing the arrival of notifications or messages on your computer or equipment is less. The offline state it suits you because it also saves you battery if you use mobile devices and charges in the monthly payment. That is to say, Outlook Web or desktop you would be using them like any other installed program that does not require the network.
If you need more concentration to finish pending work in Outlook, Next we will show you how you can do it using the offline mode.
Learn how to enable offline work mode in Outlook
The Outlook interface is very simple and flexible, therefore, the series of accessories that supports the Webmail They will help you to organize yourself favorably in your work, as you adapt them to your needs. As the topic of this post is about working from your email server without having a connection, We will tell you below how you can start using this mode.
Go for it:
From the mobile app
Yes you have the Outlook application installed on your mobile device there is a trick to forward your emails disabling mobile data from your computer or disable notifications if what you want is work without any distraction.
Use the app without having Internet on your device when you want to write an email, check it like this:
- Enter the app downloaded to your mobile as you always do, touch the circle with the pencil to write a “New message”.
- It’s necessary that enter the address to whom you send the email in the countryside “For”, so that the send message button can be activated, which is in the upper right corner of the screen, otherwise it will remain gray and you will not be able to advance.
- Write your message and if you need it, attach the file.
- You can also add “Send availability” or “Convert to event” in the first item of the lower ribbon of your mobile screen.
- Since you have finished adjusting the content of your message, now touch “Send” as the smartphone does not have active mobile data, a message will automatically appear “In line for later.”
- You can check the email you just made in the “Outbox” and you can modify it if you wish or delete it.
- When the connection to your computer returns, this email or the group of messages that you wrote while you were disconnected will be will ship to your recipient automatically.
On the other hand, if you want to keep your device connected, but you don’t want to be bothered then in the inbox tap on the logo Outlook (top left of screen), this will display the tab and your email address is displayed on the first line and a bell next to it. Once you’ve rung the bell, you have these options that will allow you to silence notifications in mode “Do not bother”.
From the computer
For who work with Outlook know that it is a very complete software because it offers in one place a state of labor and personal organization, with the messaging service installed on your computer as well you can try offline or offline mode.
You just have to configure your account like this:
- Login to Outlook As you always do
- Go with the cursor to the top bar of the screen and click on the tab “Send / Receive”.
- The previous tab will display several options, you must locate the last one, it is a sphere that when you click it, you activate or deactivate the function “Work offline.” If this button is shaded it is because it is not connected, on the contrary, if the background is light, it means yes.
- You will know the status of your network when the notification appears in the lower bar of the screen “Connected to…”, after activating offline mode the status should change to “Without connection”.
