Microsoft Outlook What is it, what is it for and what are the advantages of using it?

If you’re windows user Surely you know all the services offered by microsoft office, this is how you can also find your Outlook email managerwhich aim to offer a series of advantages for both normal users and companies when establishing communications through email.

In this way, microsoft has this excellent mail system that will allow you to establish communications through these servers in a very simple and fast way. It works in a similar way to other email services such as Gmail or Yahoo! so surely you will not have any problem when using it.

Therefore, if you want to take advantage of the full range of functions offered by microsoft and thus get the most out of it. operating system you must start using this tool, that is why here we are going to explain a little more What is it, what is it for and what are the advantages of using itfor this, follow in detail everything that we will teach you below.

What is Microsoft Outlook and what is this email service for?

It is a program that works under the platform of Microsoft Windows that has been developed by said company and that allows establish communications through an email manager, but this time it is a system server. Its main mission is receive and send emails as well as store both the messages that are sent or received by the user.

Previously this email server was named Hotmail, which since some time ago has been modified as Outlook and that is characterized by offering other functions in general apart from send and receive messages. Currently Outlook is part of Microsoft Office 365 installation package and can be opened in any web browser as it offers such compatibility. It is important to mention that this email server can also be used as a standalone application.

This so that the user can work 24 hours or just use it with Exchange Server where the user will get different services available such as shared mailboxes, common calendars, among other functions available there. It should also be mentioned that the Outlook application is available for Android and iOS mobile devices, and which aims to improve the experience of email for mobile devices.

What are the main features of Microsoft Outlook and how do they benefit me?

Like any server email offers certain characteristics that allow users to benefit from its services, this in order to attract as many customers as possible, especially today when there are other major competitors. That is why here we are going to teach you what are the main features of Outlook and what types of benefits can contribute.

Among the most important features that can be found in Outlook we have the following:

Personalized email addresses

Being able to customize email addresses will prevent messages from those accounts from ending up in the spam folderin the cases of accounts corporate or enterprise mail from Microsoftit is essential to be able to offer them this message personalization typeas this will prevent important emails from ending up in the spam folder and are difficult to find, either the emails of major customers or suppliers.

Order

Undoubtedly, one of its most outstanding features has been the order capacity it offers, since it allows users to better organize their inboxas well as mark those important conversations to have with a easy access and not waste time looking for them among all stored emails.

Storage scalability

One of the biggest problems with email servers is the storage space in the free accountsbut thanks to the capabilities of Outlook this will no longer be a reason for complaints for your customers. This is how the productive options will allow prices to be scaled according to their needs. storage needswhere with this server a constant growth of both the directory as of conversation history.

Cancellation of data losses and leaks

By investing in accounts corporate emailsthe user as coordinator of the IT area of ​​his company or the company in which he works, will have safety and trust to be able to support all your datathis thanks to the personalized options offered by the platform where they can receive notifications when there is a risk of filtering the private and personal data and information as can be numbers credit cards or access credentials.

Mobility

Undoubtedly the mobility that Outlook presents has become one of the most important features of the platform, and thanks to them, users will have the opportunity to enter your message box either from the your home or office computer or from your smartphone or tablet. In this way, it offers a personalized solution that can be adapted to any moment and device preferred by the client.

Integration with other collaboration tools

When working with these email managers it is essential to be able to integrate all the files with other tools of the microsoft pack how can it be Microsoft Teams or OneDrivethis will allow to create a clear collaborative environment while the workers carry out video conferences or meetings.

Advantages of Outlook

Taking into account The principal caracteristics What does this offer? Microsoft Email Server, The following will highlight some of the benefits that this platform offers.

To do this, follow each of the advantages that we will show you below:

Allows unifying email accounts

This is primarily intended for companies where their teams have multiple account accounts. mail personal and corporate emails registered in Outlook or platforms like Gmail or Yahoo. In these cases microsoft allows them all to be unified in a single inbox, this will prevent the person from having to have several windows open with each of these applications either in the computer or mobileso this option will allow you to see all the messages from one place.

schedule conversations important

In this case, it allows users to schedule those conversations important in order to prevent them from being overlooked. With this function you can set the time and the day you want to see key messagesThus decreases the risk to go through tall talks important to your life personal or business.

It allows to improve the control of meetings and conversations

In the case of collaborators, they will have the opportunity to improve their availability at the time of schedule work sessions and meetings, this allows you to save time since you will not have to be contacting the rest of your team. Also, Outlook stands out for offering video, chat and audio channels of group that will allow to carry out all these meetings with a backup.

Use autoresponders when you’re not available on email

As if that were not enough, it offers an automatic response functionality which they will be sent automatically when the person is not available to answer the messages, this will let the sender know that their message cannot be read until a specific date.

Mostly this option is used when the person goes on a trip or for the weekends when he is no longer at work. This will allow you to have contact with customers and colleagues effectively. In the subject of the message each user is free to place whatever you wantthe most recommended is indicate the date on which you will read your message and give your responsethis will allow the person who has tried to contact you to take that date into account.

It allows you to send documents easily

Another advantage that can be found with Outlook is that it greatly facilitates document annexall this thanks to the organization of this email server.

Therefore, people can send documents quickly and without the need to execute many steps for it, for this it has a log files that have been created recently. It also allows synchronization with OneDrive, Drive and Dropbox, which will allow you to take files from any of the cloud storages and share them via Outlook in an easy and fast way.

Learn step by step how to sign up for Outlook to have your Microsoft email account

If you don’t have one yet outlook account and you want to register on the platform in order to start enjoying the services offered by the Microsoft mail server, then you are in the right place.

Below we explain each of the steps to follow:

Create Outlook account

• To start this procedure, you need to access your preferred browser.
• Press here to enter to the Microsoft website.
• After a few seconds it will appear the page main outlookthere you must select the option of “Register now” and a new page will automatically open where the registration form will appear, there you must complete the steps that appear on the screen.

How to fill in the form

In the corresponding fields you must write Your full namein the same way you must write the name of the user that you want to give to your account email, either “[email protected]” among any other name you wish to choose. Keep in mind that if you choose your own name, other people will be able to find you easily.

Now you must fill in the fields that appear on the screen below, keep in mind that they are about private data such as password, location, date of birth, gender, among some other answers that the server needs to provide information that may be of interest to you. Keep in mind that both the username and the password you choose will be the only data what are you going to need for access email.

Open Outlook account

At this point you are very close to finishing the registration process in Outlook.

To do this you must follow these steps:

• Here a new screen will open where you must enter the number of alternative mobile phone or emailthis is requested in case you have to reset your password in case you have forgotten it and cannot access your account again.
• you must also write the captcha to be able to continue, in case you do not have Alternate Emailsimply enter your mobile number.

• In the event that you want to receive commercial information from Microsoft, then you must click on the item of “Privacy conditions and email account service” that will appear on the screen. There you must select the checkbox “Send me promotional offers from Microsoft.”
• After this you just have to click on “Create Account” in this way you will be accepting all Microsoft’s privacy and security terms and you can immediately start enjoying your email outlook email.

Outlook vs Yahoo vs Gmail What is the best email service out there?

Currently you can find different options when you want to have a email. However, not all of them offer the best services in this area, that is how today the platforms of Outlook, Gmail and Yahoothese being the three most popular that exist today.

Today, most users tend to manage emails in each of these accounts or at least one of them. Gmail and Outlook these two being the most popular in the world. This is how most people tend to leave one for personal issues and one for work. According to this, it is always good to choose the one that best suits you. your needs and that allows you to get all the necessary benefits.

That is why here we are going to offer you the main advantages and disadvantages that each of them offers you:

Advantages and disadvantages of Outlook

Outlook it is Microsoft’s email manager, which offers a Microsoft integration and his windows operating systemthis being one of the most used in desktop computers, thus allowing that users have greater ease of use by having Windows OS and with Outlook. It is also important to note that it has Skype onboardingso it will allow carrying out conversations through chat, calls and video calls.

In the same way, it offers a very advanced system for avoid spam and any fraudulent email, which makes it a very interesting option. However, among its disadvantages it is important to mention that its interface design is not the bestand as for their features may be reduced when compared to other email servers. Finally, it should be mentioned that your platform can be a little slow so it requires a good internet connection for use.

Advantages and disadvantages of Yahoo Mail

It should be mentioned that yahoo It does not have the same popularity that it currently has. Outlook or Gmail, but it is still considered a very good alternative for those users who do not want to use either of the two mentioned above. This is how one of the most favorable points of this platform is its high storage capacity, in the same way it is considered as a fast and agile email manager and offers an anti very advanced spam.

Among its negative points it can be mentioned that your platform has a lot of hype when using the free versionthis being one of the reasons why many users do not decide to use their services and finally, it should be mentioned that has a much smaller number of users than Gmail and Outlook.

Advantages and disadvantages of Gmail

It should be mentioned that Gmail is currently the most used email platform in the world.there is even a step above outlook, this being one of the most favorable points of gmail. In addition, it is important to mention that it has a great integration with other Google tools, which expands its range of functions.

It has an access tray that is full of functions and features that you can configure at your convenience, and above all it has functions that allow curb spam and improve user security. However, like the two platforms mentioned above, it can be said that its main disadvantage is privacy which on many occasions is not usually the most effective, on some occasions Google usually leaves a record of your activities that can be taken by third parties without your authorization.