Has it never happened to us that we receive a call on our mobile and listen on the other side if we are close, that they are waiting for us because we are already 15 minutes late? The problem is that our appointment is on the other side of the city where we are at those times.
This happens often and it is because we rely too much on our memory and without realizing it, commitments accumulate one after another. In order to definitely solve these problems, Google launched in the 2006 Google Calendar , with which we can add all our commitments very easily.
Next, we are going to teach you everything you need to know about this tool so that it becomes your personal secretary . You will also find in this post the best tricks to make your tasks much easier.
Index:
What is Google Calendar and what are these devices for?
Google Calendar is a tool offered by Google in which we can synchronize all our contacts that we have in Gmail on the different devices where we have a Google account open.
In this way when we add an event or modify it, that same action will happen on all devices related to our Google Account.
To be able to synchronize the Google calendar we will need to download the application, regardless if our device has Android or iPhone . Once we have downloaded the application we can synchronize entering the menu and follow the activation steps.
These devices with Google Calendar will serve as an efficient tool so that we do not forget any event that we have in our day to day.
When synchronizing our mobile with our computer, for example, we can have information about how much time we have occupied in the morning, or receive a notification 10 minutes before entering a meeting.
What features make Google Calendar the best tool to organize your agenda ?
The advantages of using the Google calendar can be mentioned below :
- We can keep all our events up to date on all devices just just modify one of them .
- We can add events with monthly repetitions and even annuals , thus causing us not to forget the birthdays of people or other anniversaries.
- We can set different ringtones , to classify events, it also allows us turn off the sound.
- With very few steps we can add an event and send them to our different contacts that we have from Gmail.
- We can also establish when the corresponding On weekends, if only one Sunday or we can also include Saturday.
- It is a perfect assistant because we can send answers by email automatically , having quick answers established. For example, “I will arrive in about 10 minutes” .
List of the top 30 tricks to get the most out of the Google Calendar
This tool provided by Google has many secrets that we don’t always know. This is why we want to show you each one of them.
Next, we’ll show you everything you can do with Google’s calendar :
For that we open the application and we will perform these steps:
- My calendars
- More
- Configuration and sharing
- «Share with people specific people we need to share» , here we will choose
If we need to change the configuration to make it wider we will do these steps :
- Access permissions
- We choose the different options that exist in the menu
- If you need to add someone we will click on «Add people»
- Send
Delegate the calendar
We will make this guide :
- My calendars
- We move through the calendar we want to share
- More
- Sharing and configuration
- Share with specific people
- Add people
- Permissions
- Make changes and manage sharing
- Send
When we need to share our calendar we will follow this guide :
- My calendars
- We click on the sign ++
- New calendar
- We write the name of the calendar
- Create calendar
- We click on the left of our new calendar
- Access permissions
- Add people (if applicable)
- Send
In order to perform this action we will have to configure our calendar as a public calendar.
To do this we will do these steps :
- Configuration
- Click on the calendar we want to share
- Access permissions
- Share publicly
Stop sharing our calendar
When we have done the tasks or we will simply make modifications and we want to stop sharing our calendar with someone, we will perform these steps:
- My calendars
- More
- Configuration and sharing
- Access permissions
- Share publicly
- Share with specific people
- We will click on the «X» which is next to the person we want to remove
Permission settings for other people
When we need other people to see only part of our calendar we will follow these different alternatives :
- We can change the configuration we have provided when we have decided to share our calendar
- We can see the configuration or delete the calendar permanently
Our calendar configuration
When we start working on our calendar we will perform these steps to configure it the way we want :
- Open the application
- Menu
- Settings
- General
Activate dark theme
When we need the brightness of our screen not to be so high, we can activate the dark mode.
To do this we will perform these instructions :
- Menu
- Configuration
- General
- Theme
- We currently choose the option
Disable notifications
To perform these steps we will need to do :
- Open the event
- Edit
- Add another notification
- Ready
- To delete the previous notification we will have to press accounXtended
If our phone is iPhone we will do this:
- Menu
- Configuration
- Events
- We modify what we need
Add birthdays and holidays
To add this kind of day on an Android phone and iPhone we will do these steps :
- Menu
- Settings
- Birthday
- Include birthdays
Activation of synchronization
In order to activate the synchronization in our Google calendar we will make this guide :
- Menu
- Configuration
- Show more
- We will turn blue ›Synchronization of
Synchronize all calendars
If what we need is to synchronize all Google Calendar calendars we will do these steps :
- Menu
- Settings
- “ Import and Export ”
- We choose the calendar
- Select the main calendar
- Menu
- Settings
- “ Import and Export ”
At this time the calendar will be imported.
Other calendars
When we need to control or verify other people’s calendars we will do these steps :
- Open the application
- On the left side we write the email of the person we want to see your calendar
- Add calendar
- Request permission
We await the approval of that person and at that time we can see my calendar.
Link to Google Hangouts
In order to have a Hangouts link to the Google calendar we will proceed like this :
- We select the event we want to link
- More options
- Add conference
- Hangouts
- We write all the necessary details
Change view
Google offers the possibility to change monthly to weekly and also annually. This way we can get better information about our meetings.