Gmail is one of the most used messaging tools in the world. This Google service not only allows you to have a space in the cloud to receive your emails, but you can also use it for all other services and brand platforms, including YouTube, which makes it Be one of the most versatile of its kind.
In order to make the most of it, it is necessary to learn how to configure it, so that you can use its most powerful functions with total freedom. This is something that is complicated for some people, since they believe that a Gmail account is simply an email and the only thing it serves is to receive emails or, at best of the cases, use Google Drive, but the reality is that it is much more than that.
In this article we will show you how to configure your Gmail account correctly so you can make the most of it and get the most out of each of its functions. When you finish reading you will undoubtedly be prepared to start using this service as a top-level entrepreneur.
Index:
Steps to configure and modify my Gmail account to get the most out of
You can get the most out of your Gmail account by following a series of steps that we will explain later step by step. With these settings you can change some features like the background of the main screen of your Gmail account, the color of the words, the size, background color, activate the shortcut of the keys and much more.
Set up your Gmail account from the General tab
From the General tab of your Gmail account you can modify different parameters, such as: Language, background image, maximum page size (this indicates the number of messages to be displayed on screen) , profile picture, signature (a way to identify yourself) , automatic responses and many more options.
To access these options you have to press the “Settings” button, which appears in the upper right of your Gmail account, as a gear icon .
Modify the theme or background image
The themes and background images include a series of patterns and design elements to make your account more personalized and to your liking. You can choose between several options that Gmail brings predefined, or choose your own photos. To do so you just have to do the following.
- To change the background image, just press the “Settings” option and in the tab that appears choose the option of “Themes” .
- After this, you will see a series of default images to choose from. If you want also you can place a custom one, for this you must click on the option from «My photos» .
- In the «My photos» option you can choose between the images that you have uploaded to your Gmail account to choose after having selected the image. Press “Save” and the setup will be complete.
Modify the language
If you are learning a language and want to experiment with it, you can change the Gmail language to your preference. Sometimes we also usually change it because it appears in a different one from the usual one, but you don’t have to worry since this is due to its configurations. To modify it you just have to do what is shown below.
- Enter the “Settings” option, after this you will choose “Settings” to be able to enter the “General” tab .
- Following this you will look for the “Gmail interface language” option, next to it you will see the default language to which your email account is associated. You will click on this space and then choose the language you want to use.
- After this you will download the tab and click on the “Save changes” option.
Activate keyboard shortcut
If you want to activate keyboard shortcuts you just have to activate the “Enable key combinations” settings and click to save it.
If you want to know all the keys and quick access options, click on these Gmail shortcuts so you can read and learn more about them.
Create a custom signature and an automatic reply message
The signature is usually used to give a more personal touch to your emails. This can be adjusted to your liking and will always appear at the end of the message without having to rewrite it again in each . You have to take into account that it will be visible to all those people who receive an email from you.
On the other hand the automatic response is a very useful tool, especially when you are going to be absent, or when you want the other person to receive a quick response. There you can write a message or other means of emergency contact.
- To create a custom signature you just have to activate this option and then in the empty dialog box, write your presentation.
- If you want to create an automatic reply message, you just have to enable this option in the “General Settings” panel. In it you can program a date to indicate the duration to remain active, to indicate a subject of the message, as well as the message itself. Finally, you can activate if you want this automatic response only to be sent to your contacts or any person who writes to your email.
- At the end press «Save changes» to specify.
Configure account and import
This option allows us to modify the name with which we identify ourselves when sending an email. As well as associating different email accounts with our Gmail email account, so that, view the emails that arrive at that address, as well as allow other email accounts to access it. This is very useful in case there is information you want to share to multiple accounts.
Modify the username
You can modify the username, that is, the one shown when sending a message, but for security and backup reasons you cannot change the email address. It’s a very easy and quick process to execute. It should be noted that doing so will also change for your Google+ account .
- After entering the “Account and import” tab, you will locate the option of “Send as.”
You will choose the “Edit information” option and click on it.
- Following this a tab will open in which you can change the email or the name of the account you are currently using, in this case you will modify the name with which you appear, for this, you will choose the blank box to write your new name to display, finally click «Save changes».
Importing emails
This function meets the requirements that many users sometimes need. If you have a new account and want to transfer all your emails and contacts from your previous account you can do it without problems, thanks to the module that allows it to be executed by POP3.
- To import emails to Gmail , just look for the “Check email from other accounts” option and choose the option “Add other accounts ».
- After that a tab will open, at the top you must place the username and at the bottom the email you want to associate. Following this you will press «Next step» .
- Later, you will be asked to validate that the account you want to import is yours, for this you will press the option of «Send verification» and in a short time you will receive an email to the account that you are trying to import in order to validate it as your own.
- Once you have validated your account, it will be added, you can attach different email accounts regardless of their domain, just by repeating the steps explained above you can achieve it .
- To delete an account you’ve added , just click on the “Remove” option next to each account you have added , you confirm that you want to delete it and voila.
Grant access to your account to other users
Gmail has a very particular feature and is the fact of granting access to another person from your same account, of course this is if you authorize it. This can read, send and delete messages for you.
- You can give access to your Gmail account to other email accounts by pressing the option of «Add an email account», this is on the right side of “Grant access to your account”. You can check the option of leave conversations unread when other users open them , this in case you want know what are the new messages that arrive in the tray and that you have not seen.
- After this a new window will open, where you will have to indicate the email to which you want to give access to your account and then press «Next step».
- Following this you will proceed to confirm this option.
- Finally, you just have to enter the mail tray to which you have decided to give access, search for the message and confirm this option.
How to set up Gmail as a corporate email client?
A cooperative email is a personalized email address, of which you already have a domain on the web, in simpler words, you can use your email with a personalized name. For example [email protected] where “example” is the cooperative domain or company name.
In order to configure this function you must acquire access to G Suite , you can access its website to see all the benefits that this option brings. Since it not only benefits your Gmail, but also other functions. One advantage is that you can get a trial version for 14 days without paying anything, or deposit bank or credit card information.
You can obtain a business email which you can customize for each worker with a different name and password, and he can receive general, as well as personalized information through this account.
Steps to configure my Gmail for email accounts of your Hosting or web server
When you hire a hosting service you get a personalized email with the domain of your website that you can use to receive messages. You can use this email server to use that address in the well-known Google interface and thus handle it from a platform with which you feel identified.
This procedure is very similar to what is explained in import mail in Gmail , however there are a number of differences that we will explain below.
- First and foremost, verify that the «Forwarding and POP / IMAP» options are enabled, if they are not activated, activate them.
- Now you are going to add an account as explained above, the only difference now is that you will choose the option «Import emails from my other POP3 account» and press «Next».
- Enter the password and POP server , if you want to keep a copy of the message on your server you must activate the « Leave a copy of the recovered message on the server ». Only if you have space on your server if not, do not check this option. You can preferably mark the options indicated with the arrows. Data such as: POP Server, Port, username and more are used as an example.
