It is a program created by Windows that works as instant messaging or email , allowing its users to receive and send messages regardless of which platform they come from. It can be used in any browser or operating system while these are compatible. In addition, it has a version for Android, iOS and Windows Phone (Windows 10 Mobile) mobile devices.
Although there are other alternatives with a more user-friendly and user-friendly interface, Microsoft Outlook is still a favorite for Windows users, positioning itself as the most used in the world over Gmail It’s just a matter of adapting to your complexity to fully enjoy this email provider.
In this tutorial we will explain step by step how you can configure your Outlook account , so that you can fully enjoy this and get the most out of each of the features that Windows has created to provide the best service to each of its users.
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Steps to set up my internet mail account in the latest version of Outlook
Next we show you how to perfectly configure your Outlook user in the latest version of the desktop software , so that you can make the best of all its functions.
- The first thing you should do before starting your account setup is: sign in to Outlook , if you don’t have an account you can create one, it’s very easy to do it.
Quick configuration
As people are still not completely familiar with this tool, they think that setting it up is complicated, but the truth is that it is quite simple. Although it may not seem necessary sometimes it must be done, because there are parameters that We have to adjust for greater compression and ease of use. That’s why in this part we will show you how to do it quickly.
- To access the panel of quick configuration you must click on «Settings» , this can be found at the top right of the gear-shaped screen.
- Clicking on this option will display a panel with different alternatives to modify and customize your email account.
- You can modify the theme of your account, change the color of the letters, the wallpaper and more.
- Reading panel : This positions the preview or reading of any email you are going to read.
- Conversation view : You can indicate in what order to see incoming messages.
- Group messages by date : Group the messages you entered on a specific day, to differentiate them from the next or previous ones.
- Preview attachments : Shows which files have been attached to a message without opening it.
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If in addition to this you want to observe different configurations with more details, you must locate the option «See all the settings in Outlook» and click on it.
Now you can see the settings panel, with more suggestions and different choices to set up your account.
Change language
To change the language you must position yourself in the “General” option, which is found when choosing the option of “See all Outlook settings”. Only you must click on “Language and time zone” , followed by selecting the language you wish to change and then pressing “Save”.
Configure notifications
To modify notifications, you must access the «Settings» panel, choose the option «General», then press «Notifications». In this part you can choose to have Microsoft Outlook notify you when you receive a message or email, chat and call . At the end you click on «Save».
How to use keyboard shortcuts in Outlook or methods keyboard shortcuts?
Keyboard shortcuts are always a good choice to improve access to different functions. This function saves us time and a few clicks, since just by pressing a combination of keys we would be accessing where we want. It never hurts to know what those shortcuts are, so that’s why below we show them.
- The function of shortcuts and keyboard shortcuts in Outlook is activated natively and configured to use its parameters, you can deactivate it if you wish, or also choose that of other email providers such as: Gmail or Yahoo Mail.
- If you chose the abbreviation methods , we will share a list of those shortcuts used by it. It should be noted that they are different for each server.
- If you decided to use the keyboard shortcut methods used by Gmail, you should know that they will change when you save the configuration, so we will throw the list.
- The keyboard methods for Yahoo Mail are also different when choosing this setting, that’s why we show you the list of those you should use.
Outlook allows its users to be able to use the keyboard abbreviations they are most used to using, as long as it is in their list of options.
It is necessary to take into account that it is a functionality that until now no other company apart from this one has performed for the convenience of the people who use this service.
Configure the automatic responses
It is possible to configure automatic responses to certain emails, an extremely useful function when you have a company and receive many emails that need immediate response. We show you how to do all this below .
- The first thing you should do is enter the «Settings» panel, followed by choosing the «Mail» option and finally select «Automatic answers».
- Then you must activate automatic responses and press «Save» .
- After activating it you can configure this option. You can program the duration of the automatic reply, as well as create the message you will send to the contacts that write to you. In case you were interested, you can activate that only the contacts in your list be answered.
Block spam and SPAM
In the event that a user or portal obtains your email address and starts sending you unwanted messages to your inbox, you have the option to block them so that they do not continue to bother you.
- To block messages from unwanted contacts in your Outlook inbox you just have to go to “Settings” , then you will go to the section from “Email” and, finally, choose “Unwanted email”.
- In “Blocked senders” you can put the email address you want to block.
- In “Blocked domains” you must add the electronic domain you wish to restrict so as not to receive more messages, for example: [email protected] (the domain would be tecomunicamos.com)
- After adding the contacts or domains to block , you are going to click on recognized Save with.
How to modify data from my email account in Microsoft Outlook?
We can modify our personal data such as email for recovery, phone number, password and more.
- To do this you must go to « My account» , this appears by selecting the image of your account, after this you will choose the option of «Edit my profile» or see « My account », both are valid to make changes.
- If we choose the “Edit profile” option, we will see a number of different options. If you want to change the password you must click on the key that appears at the top.
- By choosing change the password password , you must confirm the login code you are currently using, before changing to a new one. Once this step is completed, you can modify and create the new password and access save it.
- Edit name: By pressing this option you can change the name with which you identify in Outlook, as well as the image with which you appear. Just set your first and last name, enter the security code and press “Save” , so that the modification is successful.
- Change image: If you decide to change your image, just click on that option and then locate the photo you want to upload and save .
If in case you have chosen the “My account” section, you will have a different way of entering, but that in the same way will allow you to make the same modifications, you just have to choose the option of, «Update information»… Once this is done you will be sent to a menu where you must choose what you want to modify.
- After that will throw you a window to make the changes of your preference.
How to add a new email account to Outlook?
You can add different email accounts and thus save you the time to start section in them every time you want to see or reply to the messages that you have received. To do this it is only necessary to follow a few simple steps that we will explain below.
- Open the Microsoft Outlook application on your computer.
- Then locate the option accoun File » and click on it. You can find it in the upper right of the screen.
- You will see different options, but you will click on accoun Add account ».
- You have to enter the email address you wish to link and identify yourself as a user by entering the password for the account you wish to add. Then click on “Done” if you have finished. In case you want to add more you just have to write another web address in the space indicated for this and click on subsequentlyNextly.
How to join multiple email accounts in Outlook?
You can join different email accounts and manage them from one, this is very beneficial if you have different accounts and in them you communicate with different people. By using this method you can centralize the email you receive and communicate in a simpler way with each one. This function allows you to synchronize up to 20 email accounts.
- First go to the official website and sign in .
- Followed by this place “Settings”.
- Choose the option of “Mail” and then “Synchronize mail”.
- If you choose the “Gmail” option, you can configure how you want the inbox to work, as well as take privileges to send messages from Outlook, but using the email address of Gmail.
Press “See all Outlook settings”.
- For this you will choose the option of: «Connect your Google account» so you can import your Gmail email. You can also send email from Outlook with your Gmail address.
- You can create a name to show when you receive the email from this associated account.
- If you wish, you can also create a separate folder for all email imported into Gmail.
- To finish, click on “Accept” .
- That will open a new tab, in which you will choose the Google account that you want to add or indicate a different account.
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