There are many email accounts, and available through numerous platforms and organizations. Although mail was born as something for communicative purposes, it has evolved to be part of what makes up our internet presence . We use the email to contact people, but also to inform us through newsletters, to register in electronic stores or even to ask questions when hiring the service of any professional.
It is something that has already become a fundamental pillar of the digital realm . Such is its importance, that within the professional field they are also something totally necessary. Any business now has a web page with which to approach new customers and be available to any interested party, and members of this business have been using for years what are known as business mails or corporate email accounts .
Much more professionally focused, with the importance of highlighting the presence of the business in the networks, its role has grown in such a way that many go to the internet in search of information on how to create an email account for the company. Here, with this simple guide that we bring you, you can find out everything you need to do to have one; but not only of that.
Index:
What is a corporate email and why are they the best option for my company?
We will also explain everything you need to know . What exactly this type of e-mail is, why it is important for your company, how you can register it and even through which platforms you can use it and manage it at your whim. Although it is something so focused on a specific sector of the population, business, its accessibility lives up to the most comfortable and domestic solutions. And that is something that we will make clear throughout this text .
A corporate email is an email completely installed on your company’s mail server . It is a fairly common rule that, when contracting hosting or domain with a company, this, among the services that you provide for hiring, incorporates one intended to offer you several professional email accounts , or what is the same, corporate.
The main reason why corporate mail is the best option for a company is a matter of image and professionalism. Any user can open an email in Gmail , on Yahoo! or in Outlook ; but having an email of this type, a corporate one, reinforces the feeling of being something much more professional and away from the domestic sphere . In addition, it is the main way to strengthen the identity of your business, since its name may even appear as part of the email domain.
This also helps any customer to easily memorize your business name , since they will always keep it in mind when they enter their inbox and see any message related to your company . On the other hand, also, and in a quite remarkable way, is very useful to separate all the work content with respect to the staff , especially for those workers who have in their mobile phone several e-accounts mail. This avoids unnecessary confusion that leads to problematic situations due to improper delivery or the reading of something that was not due.
How to register a corporate email via CPanel
CPanel is a tool that allows the management of corporate emails very easily . Normally, it is part of the package of additional services that incorporates any hosting with its contracting. Thus, in addition to providing domain, servers and other advantages, it also allows something to deal with in those email accounts that also facilitate.
As for the steps to be taken to know how to register a corporate email via CPanel , then we detail them and explain in depth so that you know how to do everything without losing yourself step by step, these depend a lot on Whatever your hosting provider, since each one has a different control panel, although in general terms it is based on the same premises.
1 – Enter the panel of your hosting
When your web provider has already provided all the information about your online portal, the first thing you have to do, from your web browser, is to enter the website of your hosting company and add the end “/ cpanel” . For example: www.WebDeTuHosting.com/cpanel .
2 – Register your business email
Now, within the panel that just appeared in your browser, go directly to the category “ Email ” and, there, click on “Email accounts ”.
The menu that will now appear on the screen will show a registration form that you must fill in with the data that you consider appropriate, the most important is the name you will give to your company email, a fairly appropriate one is of the type: info @ tuweb.com or [email protected] . In addition, you must specify the domain to which it will belong, the password you are going to use (you will have to repeat it to confirm it) and the maximum size allowed to store mails.
3 – Check that you created it properly
Done the previous step, the next one is the checking your email . To do this, go back to your company’s website and, this time, add at the end of the URL the ending “ / webmail “. Example: www.WebDeTuHosting.com/webmail .
After this, enter in the login window both your email address and the password that you have assigned.
4 – What customer do you want?
After doing the above, if you have filled in the correct data, a panel will appear on the screen with which to complete the configuration of your email . Now, you must choose the design you want for your mailbox. You have several alternatives to choose from Roundcube, Horde or SquirrelMail . Fortunately, its functions are practically identical, so the decision lies more with the aesthetic factor than the functional one.
Now, your corporate email has been fully configured via webmail . You can enter as many times as you want, modify the parameters that you want or use it with total freedom to deal with all clients or within the professional field that involves your business.
Better options to manage our corporate email
When managing your corporate email, you have several options that you can also use: webmail, email clients or through Gmail . Each of these platforms requires a specific configuration, but they do not pose difficulties for the user. Which are the best? That is something that we are going to help you find out below, reeling out each and every one of them.
With their advantages and disadvantages , these three options fit better or worse depending on what you are looking for when using your corporate mail:
Webmail
The webmail proposal is usually the most common to use a business email. Here, after having created the account previously, you just have to enter your most basic information (address and password) to access.
This is the great advantage, the ease of access and not having to configure anything ; But there are also certain aspects that become disadvantages to take into account. For starters, email storage is limited , although it depends on what your hosting offers; To conclude, the tools offered by its interface, although they work, may be quite short when you want to use it more deeply.
Email Clients
One of the most recurring options both inside and outside the business environment is the use of dedicated email clients. They are neither more nor less than programs oriented to the use and management of different e-mail accounts , designed so that any user can enter as many as they want and use them without problems, alternating between them with such just a couple of clicks.
The most notable proposals in this sector are those offered by Microsoft Outlook or Mozilla with Thunderbird , respectively. At the enterprise level, they make up the most used solution, since it only requires the installation of a program on the PC that automatically synchronizes with the mail you indicate and downloads both received and sent messages, as well as allowing you to continue receiving and sending.
To the problems of storage and lack of tools put as solutions the possibility of downloading the mails to your computer or your terminal (freeing space on the host) and a whole squad of tools that goes from filters to agendas, signatures or even automatic responses, among many other proposals.
But they also have their disadvantages . For starters, it is possible to lose the downloaded messages if there is a problem with the storage devices. In addition, access to corporate mail is limited to the PC that has the application and account configured, something that webmail usually has no problem.
Gmail
Gmail , even if it seems oriented only to Google mails, also allows, through a small configuration, to manage corporate email accounts. Its positive side is that it is free, easily accessed from anywhere, allows up to 5 business emails , unifies everything in one application and has a large capacity. It is one of the best solutions you can turn to today.