One of the main features that have led to the success of Gmail it is without a doubt the ease with which we can organize all email messages in its interface, something extremely useful when we use our email for work and important personal projects.
In this sense, folders are an indispensable tool that every user should know to give a more intelligent management to the messages of your mail, but that unfortunately Gmail it does not apply in the full sense of the word, instead we find other things.
In this article we are going to teach you organize emails using labels, a function of the email service of Google that even gives more possibilities than the folders that we know, and that if you manage to dominate 100% you will get an indescribable benefit.
What are folders in Gmail and what are they for in my email?
A folder is a dedicated space in a computer system in which certain types of information are stored and organized. In Gmail we don’t have that, but there are the labels, which as its name says They are used to mark certain emails and group them according to their theme. Unlike a folder, A label is much more useful since we can assign several labels to the same email.
While to do something similar in a folder we would have to create several copies of the same message and store them in the one we have created for each subject. The operation of these is quite simple, We just have to create a label and after that mark the email we want with it. For example, if we create one with the name of “Family”, then we mark the emails that our relatives send us with her and that’s it, when we want to locate it we just have to go to it and we will find it there without problem.
Learn step by step how to create folders in your Gmail mailbox to better organize your messages
Now that you understand what labels are, it’s time for you to get down to business and learn to create one in your Gmail account. Here we show you how to do it from any device. The computer is possibly the device on which we use our email the most, especially when we use it for work.
The steps you must follow to create a label are the following:
- Once inside our email, on the left side of the screen we will see all the default labels. We must scroll down and select the option “Plus”.
- After that we continue scrolling and we will see the option “New Label”, which we must select.
- A Pop-up will open in which we must determine the name of the new label and then the location where we want it to be assigned.
- When finished we just have to click on “Create” and voila, it will be added to the list of labels in our email.
- Once the label is created You will only have to go to the email or emails you want to add and mark them with that label, so that every time you want to locate them go to this section to find it without any problem.
We show you other useful Gmail tricks to improve the organization of your Gmail account to the maximum
Now we are going to share with you a series of extra tips and tricks to better organize your email and better access all important information that you have stored in it.
Take note and put this entry in your bookmarks so that you can review them whenever you need:
Delete inconsequential messages after viewing
We agree that there are messages much more important than others. The problem is that those that can be considered inconsequential we tend to leave them there for all eternity. This happens because we have the perception that we have unlimited space in our accounts, Nothing could be further from the truth.
If a message arrives whose content should only be treated at that time and beyond that it will be unnecessary, our recommendation is that you eliminate this and all the conversation around it, so avoid accumulating over time because one day you will find the unpleasant surprise that your inbox is full.
Eliminate unnecessary newsletters
Getting things for free is quite seductive, and this is known to marketers who usually offer a e-book or “valuable” resource for just having your email to send you news and others. However, this can be a problem because They are usually somewhat heavy due to the graphic content they contain, unlike a normal message.
That is why our advice is that you unsubscribe from those newsletters that you consider unimportant, so that fewer and fewer emails arrive each day and do not accumulate Hundreds of them every month, messages that you may not even get to read.
Create anti-spam filters
By last, We recommend that you rely on the filters so that no unwanted message reaches your email and avoid taking up unnecessary space. Filters are an advanced function of the platform that will allow you to define where certain emails go automatically, assign labels and other characteristics that if you master will allow you to get the most out of it. your Gmail account.