Gmail is one of the most used mail services all over the world, both by individuals and companies, due to the large number of utilities it offers to its users.
One of these facilities is the ability to automate to a certain extent the process of replying to emails by creating quick response templates, which represents a significant time saving.
This function is more used by companies, since they have a greater need to streamline their processes. Either way, whether you are a member of a company or an individual, we will teach you how to take full advantage of this useful tool that it offers us. Gmail.
What are Gmail reply templates and what are the benefits of using them in my email?
A response template It consists of a reusable and editable HTML file in such a way that it works by default as a response to received emails, as specified in the configuration. Its usefulness lies in the time savings it provides when responding to emails in bulk, since it reduces the work of having to write the same message multiple times.
Instead of this, all we have to do is select the correct template and click on it to send a full reply message. For this, it is necessary to have several templates ready with different answers, so that you can adapt to the context of the mail.
In addition to this, by eliminating the need to repeatedly transcribe an email to reach multiple recipients, templates help eliminate spelling errors and provide a uniform format for responses. They are also ideal for the propagation of corporate advertising campaign content, allowing information to be spread quickly and accuratelyIn addition to including the code behind the company email written in the message.
It is a very useful option for new companies, since using email templates helps to maintain the concept of uniformity and organizational professionalism, since it allows the inclusion of brands and logos.
When is it convenient to create email reply templates in Gmail? More practical situations
Gmail templates are mainly used in work environments, since it is where there is greater traffic of information by email, and greater need for content dissemination. This function can be very well used by a newly created company to make itself known, by implementing a database from which you can obtain the necessary emails to make yourself known.
Works for established organizations too who have a heavy communication traffic with their clients via email, allowing them to offer quick responses to their contacts. It is also a very useful tool for companies, pages or FreeLancers working with a Q&A section (questions and answers) via email, since, in many cases, the questions of many contacts are similar, and can be answered quickly by means of a template.
Learn step by step how to create and use your own email reply templates in Gmail on any device
Creating templates in Gmail It is a process that has its complexity, since before being able to use them it is necessary to enable the option to create them. This feature is generally enabled by defaultHowever, it is worth making sure that we can access this feature without any problem.
It should be noted that, although most of the functions of Gmail are available on all platforms, the possibility of creating and using templates is exclusive to the web version, so we will not be able to do it in the mobile application.
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Create templates from the Gmail web portal
The mail service Gmail in its web portal it gives us a better visualization of the available tools, so it is very easy to create a response template, in addition to facilitating the user access to these once they are created. Before we can use them, the first thing we have to do is activate the Gmail templates option. In this way we will have the option to create, edit and access them.
To do this, you just have to be guided by the following procedure:
-
Opens your browser and enter to
Gmail.com. - Sign in to Gmail with your credentials of user.
- click click on the gear icon in the upper left corner to open the quick settings window.
- Press on “Open all settings”.
- Login to the tab “Advanced”.
- Slide until I find the option “Templates” and click “Enable”.
- Scroll to the bottom of the page and click “Save Changes”.
Once the procedure is done, We will have access to the option to create, save, load and edit the templates to use in our quick responses.
To create a new template you just have to follow these steps:
- click on the button “Write” in the side menu bar.
- Write the subject message body.
- Before sending it, press the three dots in the lower right corner in the compose window, to open the message options.
- click in option “Templates”.
- Position the cursor over “Save draft as template.”
- Choose “Save as new template.”
Predesigned templates in Gmail What are the most useful and how can I access them on any of my computers?
Although Gmail offers us a great variety of tools for almost any situation, no default templates for quick responsesTherefore, it is up to the user to create a template database. This process can be somewhat tedious, as each template needs to be manually typed and saved, so that we can access it for future use if necessary
Nevertheless, In its web version, it is possible to access Google Chrome browser extensions that will give us access to a large number of predetermined templates that we can use in our messages of Gmail. These swatches vary in design and purpose, all boasting a visually pleasing aesthetic, consistent design, and professional quality, so that we can use them for a wide variety of purposes, completely free of charge.
Among the best options for this type of extensions we have the call “Briskine: Email templates for Gmail” which allows us to access a large database of professional predesigned templates, as well as create our own designs.