It is no secret to anyone that, emails have brought great utility in people’s day-to-day lives and that is why, over the years, they have been increasing their functions until they become truly tools essentials . Therefore, they are no longer simple mailboxes to receive and send emails, but one of the most used and necessary applications in computers and mobiles.
In this sense, one of the most used email clients today, without a doubt, is Gmail . Which, is provided by the famous American company Google and allows you to easily check the agenda, send all kinds of files, manage contact lists and hundreds of other things.
However, when using this email service so much, it is very likely that the inbox is completely filled and therefore it is more complicated to receive messages. Therefore, it is necessary to free up space in your Gmail account and in this we will focus on throughout the post.
Index:
How are mails organized in Gmail and what types are there in each section?
But, before proceeding to know the steps required to free storage space in Gmail, it is important to know how emails are organized in this famous service and also, the types of emails in each section contained there. Then, to start, we indicate that the standard and / or free Gmail account, offers only 15 GB of capacity to its users .
In this sense, this available space may be very little for those people who, when carrying out their academic or work activities, rely entirely on their Gmail account . Since, although there is the G Suite Basic edition that has 30 GB of available storage , many users cannot afford it.
Therefore, it is very useful to proceed to free up space in Gmail in order to receive new emails. But, to keep your information of interest, it is worth understanding what type of emails are stored in each section from which the service organizes all the emails in your account. Next, we explain everything about it:
Main
As the name of the tab indicates, this is where the main messages you receive are included in your email account. That is, those more classic and personal emails that arrive in the inbox. Whether of family and friends , as well as those that are not shown in the other service categories.
Promotions
This category is basically where all emails that relate to offers, discounts, promotions and any number of advertising messages that are sent to you have space. Usually, the Gmail tab is considered less important and in certain cases, it is even annoying for some users.
Notifications
Another of the tabs that Gmail uses to organize all your information contained in such service, is “Notifications” . Which, classifies those emails that are generated by different systems, automatically. Such as confirmation of subscriptions, received, payment invoices or account statements .
Social
It is a tab that is responsible for hosting all emails from social networks , messages from websites to share information of interest with you or multimedia files, video game platforms. Like notifications from online dating services, etc. In short, everything that relates to those messages concerning the social field.
Forums
This is a characteristic category of Gmail that contains messages from mailing lists (also known as “distribution lists”), as well as discussion forums > from multiple websites, from various Internet groups , etc.
Spam
Are those emails that the same Google email service identifies as suspects . Since, once you access this “Spam” tab, you will see all messages marked as spam, both by you and by Gmail. Which means that they are unsolicited bulk messages that are usually considered as “junk mails” .
Drafts
Also called “Drafts” in English, are emails that fulfill the function of saving, from time to time, the email you are writing. So, if you are writing a long text and do not have enough time, you can save the message in this section to continue at another time. Apart from that, the “Drafts” tab is also responsible for saving emails that, due to connection problems, could not be sent .
Steps to free storage space in Gmail by deleting old emails
For its part, we have reached the section of greatest interest in this post, since they are the procedures you can follow to free up storage space in your Gmail account and with this, enjoy more ability to receive new emails without restriction .
In this way, let’s start:
Delete an email
You may, only, prefer to delete an email from your account , that is, a specific message. This being the easiest procedure to follow.
Next, we detail step by step what you should do:
Delete emails from an entire page
Another of the most useful ways to free storage space in Gmail is to delete messages that are on an entire page of your account.
In this case, the process is much simpler than the previous one and we indicate it here:
It should be noted that, this can also be done directly from the down arrow icon in the upper left corner. In that menu, click on “All” and with it, the emails on that page will be selected.
Remove all emails from a section
Many users are more radical and because of this, they choose to delete absolutely all the emails they have received in their Gmail account. So, this can be almost as new and thanks to it, make use of virtually all the storage capacity offered by the standard account of this service of the giant of the G.
Although you may think that it is a more tedious procedure and with which it will take a long time, the truth is that the opposite is true.
Thanks to that, deleting all emails from a section is very simple and here, we detail it:
For your part, to remove the messages from the other tabs (Notifications, Social, Spam, etc.), you have to enter each of them and do this same procedure . So, empty your entire email account and enjoy more available space.
List of extensions and tools to delete emails automatically in Gmail
Luckily, there are also several tools that allow you to delete emails automatically in your Gmail account. Therefore, they are able to execute these procedures much faster and with greater simplicity .
Here are some of the best extensions and tools available for it:
- Email Studio : This tool consists of a complement to the Gmail service, which is in charge of helping you keep your email account much cleaner and cleaner . That is, it ensures more free space and runs it automatically. Thanks to that, delete all the emails you received more than a month ago and also those that are in a specific folder or that are from specific senders.
- The Top Inbox for Gmail : It is a browser extension that has the ability to self-destruct sent emails . This being an extremely useful function that the Gmail service lacks. Then, in that way, the extension will allow you to send self-destructive emails; Ideal for sending confidential information and not saving more unnecessary messages in your account.
- Dmail : Although it is based on a tool with which you can encrypt your messages so that only are read by you and the recipient, the truth is that it is also a good solution to not save messages in your account . Since, it manages that the emails destroy themselves and with that, they do not occupy more space there. It’s an extension of Google Chrome.
- Gmail Meter : It’s another Chrome extension that, although it’s not responsible for deleting emails automatically, gives you detailed information about of the emails you send, those you receive, spam and much more; so that you can know which ones are really unnecessary and proceed to suppress them to free up storage capacity.
What kind of emails take up more storage space in my tray input?
It is also considered extremely relevant to know which are the emails that can occupy more storage space in the inbox of your Gmail account.
Since, from that, you can erase messages that are truly consuming a remarkable capacity and thereby free up space more efficiently when you use the Gmail Meter tool or do everything manually with the procedures detailed in the post.
In this sense, mainly, it should be noted that emails weigh according to the file sent to you . Since, in Gmail it is not only possible to share and receive texts, but this service allows you to attach very varied files. Which, are the ones that make the inbox more consumed and eventually occupy all the available standard space.
Therefore, it is recommended set, by yourself, a limit of 15 MB for each message and that way, if some occupy more than that amount, it is best to proceed to delete them in view that they are the ones who spend a good part of the inbox, in general.