Comparison: Slack vs Microsoft Teams vs Google Workplace vs Trello Which is better and why?

In the market you can find numerous options of collaborative platforms available, however Which is the best and why? If you want to find out, here is one comparison: Slack vs Microsoft Teams vs Google Workspace vs Trello.

Many people around the world have chosen to implement remote work in their daily routines. This has made sending information and chatting in real time a work priority.

That’s where they come into play. collaboration platforms. Private spaces where members of the same company can work without major difficulties from their homes.

Find out once and for all which is the best work tool between Slack, Microsoft Team, Workplace and Trello

All collaborative platforms offer good features that adapt to all types of users, and to the needs of the company. However, each one has features that make them unique and different. Next, discover once and for all which is the best work tool between Slack, Microsoft Team, Google Workspace and Trello.

Go for it:

Market share

Google Workspaceformerly known as Google G-Suite, as of October 2020 had a 59.41% market account. Monthly, the Google tool hosts more than two billion users. This makes you the tool with the highest market share. In second place is Microsoft Teamswho has seen exponential growth.

currently reached a maximum 200 million users. Microsoft has a greater than 65% presence in business and government organizations. Regarding the market share, the Office 365 package has 40.39% according to data collected in the month of October 2020. Slack, meanwhile, has just over 10 million active users..

Although its growth is also relevant, it does not reach outperform Microsoft Teams or Google Workspace. Its market share reaches a share of 25.33%. Nevertheless, is the platform of choice for new users, with a 60% presence among the owners of projects in the initial phase. Finally, Trello has more than 35 million active users, making you a respectable and prolific company among your competitors. Its market share is 18.2%

Description of the features

The benefits or utilities are the main attraction of collaborative platforms.

Here is a breakdown of what each tool offers:

Google Workspace

• Integration with all Google productssince gmailCalendar, Meet, sheetsDrive, Docs, Chat, Groups, and much more.
• You have the option of create documents in chat rooms and collaborate with guests.
• You have one preview of all documentspresentations, linked spreadsheets without opening them.
• You may Mention other members in documents. You also receive suggestions and their contact information.
• Carry out video calls while inside a documentpresentation or spreadsheet.
• It has three payment plans: Business Starter, Business Standard and Business Plus.
• Ample storage spacestarting at 30 GB.

Microsoft Teams

• Integration with Office 365 applications.
• you can perform group chatboth public and private.
• You have the option of check chat history.
• Capacity for start meetings via video or voice.
• Quick access to conversationscollaboration tools, contacts, websites, documents, applications and more.
• Access to notes and documents through built-in tools such as OneNote and SharePoint.
• You can work with documents online from Teams.
• It has an interface for websites and mobile devices.

slack

• Do you have chat rooms?workspaces, groups and communication channels.
• organization by theme.
• Capacity for develop private groups and send private messages.
• search box to find contacts, channels, messages, documents and more.
• Integration with third party toolssuch as Google Drive, Dropbox, Trello, and more.
• possibility of share files and use shared channels.
• Search history to check old messages.
• Possibility to install bots of help.
• calls voice and video.

Trello

• Use the Kanban systemwith which they support the use of virtual cards to record activities.
• allows the quick and easy organization of tasks.
• You may create lists, labels and events.
• admits attached files.
• You can share boardscards and comments.
• Is it availabe in 21 languages.

Free plan comparison

Normally, the free versions offer the basic functions of the tool. However, it is not always fulfilled in the same way. In the case of Microsoft Teamsthe free version offers meetings up to 60 minutes. Additionally, each meeting can host a maximum of 100 participants at a time. The chat function is unlimited, and provides up to 10 GB of shared storage and 2 GB of personal storage. It allows you to schedule meetings, share screens, among other utilities.

Secondly, Google Workspace does not have a free version. Instead, enable a 14-day free trial of any of their plans. The trial gives you free access to the full catalog of built-in features and tools. The Slack Platformfor its part, offers you a free plan that offers the possibility of create unlimited public and private channels. You also have access to the 10,000 most recent messages, it allows you to integrate a maximum of 10 applications.

You can make personal voice and video calls, you have the possibility to share files and receive personalized notifications. Finally, Trello’s free plan gives you up to 10 boards per team, unlimited cards, unlimited lists and the ability to attach files up to 10 MB in size. Also, you can have a Power-Up per theme, 50 commands per month, and a double authentication factor as a security method.

Prices

In addition to its free versions, each platform has its own payment plans, which we will detail below:

Trello

• Business Class: €9.99
• Enterprise: €17.50

slack

• Standard: €6.67
• Plus: €12.50

Microsoft Teams

• Microsoft 365 Business Basic Package: €5.00
• Microsoft 365 Business Standard: €12.50
• Office 365 E3: €20.00

Google Workspace

• Business Starter Package: €6.00
• Business Standard: €12.00
• Business Plus: €18.00

User interface

Another highlight is the user interface. In this section, you can find minimalist designs and others that are much more complex. In the case of Trello, its interface is characterized by being simple, as it is based on a system of cards and boards. This simplicity grants easy handling to the user, who can use Trello from computers and mobile devices.

Likewise, Slack’s interface can be defined as intuitive and practical. Its design allows the user to customize the tool sidebar to suit their needs. In the same way, it supports varying the theme of each workspace to differentiate the projects from each other.

Plus, the Slack interface shows you when a meeting started and who’s joined. The Microsoft Teams interface is comprised of two components that are basic. First of all, it highlights the navigation bar on the left side of the screen, which houses tabs such as ‘Files’, ‘Teams’, ‘Chat’, ‘Calls’ and ‘Activity’. It also has an icon for quick access to companion applications.

Second, on the right side of the screen, what each tab contains appears. The aforementioned sections house menus with various options and actions. For example, you can check notifications, private conversations, pin conversations, and view connected teams along with their communication channels. Finally, Google Workspace presents an interface that can feel familiarby maintaining the stylized and characteristic design that has always defined the search engine.

Like Microsoft Teams, its structure is made up of a sidebar that gives the user quick access to all the functions offered by the platform. It also offers a view of the chats and rooms. In the central space you can find the main window, with tabs that allow you to move from a chat, through the documents and to get to the pending tasks. At the bottom you have the buttons to share documents and use the integrated Google applications.

Shortcuts and Productivity

In the shortcuts section, all platforms have key combinations to perform certain tasks faster. Slack has different types of shortcuts to move through the application, navigate to the messages section, switch workspaces, mark messages as unread or read, perform actions on a message, format messages, upload files and create snippets, and take action call commands.

Trello has keyboard shortcuts to file cards, browse through cards, add lists, open board menu, run quick edit mode, add labels, toggle names, add or remove members, filters, assign names, autocomplete, move, undo, redo, repeat and copy

Google Workspace, for its part, has shortcuts for each of its integrated applications. This includes: Google Chrome, Gmail, Drive, Sheets, Slides, Google Meet, Docs, and Calendar. Finally, Microsoft Teams has lists of special shortcuts for general use of the platform, navigation, messaging, meetings and calls.

Bots and workflows

Bots are applications that have a certain artificial intelligence to fulfill specific tasks, and improve workflow. Collaboration platforms support the use of bots to further facilitate the work of users when developing their projects. In the case of Microsoft Teams, the space supports conversational bots, or chat-bots. Applications that interact with users and perform various tasks.

In addition, Teams includes a tool called Microsoft Bot Framework to create your own Bot with any of the Java, JavaScript, Python and C# languages. You can find different bots in the Teams store. It is the same case for Google Workspace, who also have an official store to purchase the bots. Chatbots can be integrated into Google Chat and Gmail tools.

Similarly, the workspace admin can grant room members permissions to install chatbots to manage the organization. On the other hand, Slack on its website details everything that the so-called Slack-bot can do on the platform. Tasks include: Monitoring channel activity, reacting to member activity, posting messages, creating interactive messages, and being helpful to users.

You can add a slack-bot from the same tool menu. Finally, Trello also has a store where you can get free bot trials., or acquire these tools to improve the performance of your workspace. In Trello, Bots fall into the category of Power-Ups, so the number of bots to install depends on the type of account you have.

Integrations with other apps

As already mentioned above, one of the great advantages of collaboration platformsis the integration with third-party or own apps.

In the case of Google Workspace, the platform integrates all the search engine’s products, this includes:

• Gmail.
• GoogleDrive.
• Meet.
• Chat.
• Calendar.
• Docs.
• Sheets.
• Slides.
• Forms.
• Sites.
• Currents.
• Keep.
• AppScript.
• CloudSearch.

With Microsoft Teams exactly the same thing happens. Teams users have the full suite of Office 365 tools at their disposal. Such as Word, Excel, PowerPointFlow, Power Apps and much more.

However, it also supports integration with platforms such as:

• Twitter.
• Service Now
• Zoom.
• Trello.
• Polly.
• Disk.
• Tour.
• Adobe Creative Cloud.
• GitHub
• MindMeister.

On the other hand, the platform Slack mainly supports third-party software.

The list is quite extensive, but they can be mentioned:

• Asana.
• Disk.
• Clockwise.
• Water Cooler Trivia.
• dropbox.
• GoogleDrive.
• Zoom.
• Outlook Calender.
• Google Calendar.
• Trello.
• Polly.

Lastly, we highlight some of the third-party apps that the Trello platform supports to improve productivity:

• Slack.
• Adobe XD.
• Tour.
• Usersnap.
• Card Repeater.
• Blesk.io.
• Box.
• Hawk.
• Kanban WIP.
• Everhour.
• CloudApp.
• Detectify.

Security and compliance

To finish the comparison, we mention the security mechanisms offered by all platforms to its users to safeguard their data. We start with the tool Trellowho has various security certifications that validate its way to manage information and its controls. They also perform automated scans every week to detect possible vulnerabilities and errors in the system. They have a DDoS protection system to maintain a secure network.

The same way, Trello provides two-factor authentication system for users to log in with full protection. Trello passwords require a minimum of eight characters. If you enter the wrong password multiple times, the account will be locked for 30 seconds. The data supplied by the user is protected under the terms of service. Google Workspace is also a platform that takes IT security very seriously.

In the question and answer section of the support of Google Workspace, you can find a section to dedicate the doubts of the users about it. For its part, Google is committed to complying with the GDPR (General Data Protection Regulation). Passwords generated by Google include symbols, uppercase, lowercase, and numbers. As well as integrate a single login (SSO) to ensure that users enter the platform in safe mode.

For its part, the data it receives Microsoft Teams are stored in the cloud of Microsoft 365 and Office 365. This means that such data receives advanced security features. The Microsoft Teams tool incorporates the two-phase authentication system, single sign-on, encryption through SharePoint and OneNote. It also provides threat protection, keeping attachments and web links safe.

In the last place, Slack takes care of encrypting data in transit and at rest of all its users. In addition, it integrates tools that meet the objective of safeguarding the privacy of passwords. It has a single sign-on system and other necessary security methods.

Slack has a section on its website where they show their certificates and attestations of compliance with computer security standards. Everything needed to ensure a secure enterprise-grade environment for all members working on the platform.