Gmail for Business What is Gmail Professional, how does it work and how is it different from normal Gmail?

The reason behind great popularity of the email service Gmail it’s not only his great stability and securitybut the fact that It is complemented with a host of very useful tools.

Besides all thisGmail also integrates a dedicated service for business accountshosted inside Google Workspacewhich gives users options to improve both the internal communication of their teams and the image with their customers.

Despite all the uses it has, using these services is as simple as using your personal Gmail account. In the next paragraphs, we will explain everything you need to know to use Gmail in your company like a professional.

What is Gmail for Business and what are the advantages and benefits of using it?

Gmail for business is one of the many tools available in the service of Google Workspacewhich is a specialized work environment for big brandsoffering the owner greater control over the data, through monitoring reports. Google Workspace contains what would be the paid version of gmail, since the use of all its tools has an approximate value of 6 euros per month. However, it offers very interesting features.

To begin with, an account gmail business gives the owner complete control over user accessso if someone leaves the company, you can revoke your authorization to prevent your access to sensitive information. Another great advantage is the fact that the email addresses you create will have the corporate domain of your companyinstead of the domain “@gmail.com” they will have “[email protected]” offering a more reliable image for potential customers.

Differences from classic Gmail How does the business version of Google’s email service improve productivity?

Although be the same provider and intended for similar functionsthere are many differences between Gmail Classic and Gmail Business, because the latter includes many more properties that make it the perfect tool to integrate into your work routine. The usefulness of these differences comes out especially when the goal is to gain and maintain the trust of customers through a presentation that shows a good level of professionalism.

What differentiates personal Gmail from paid Gmail could be summarized as:

• Professional domain: the payment that Workspace gives you access to a professional web domain, in addition to giving you total control over all the details of your company’s digital image, from the business web domain to user management
• Guaranteed operation: Google’s servers are kept up and running 24/7, offering its users a guarantee of continuous uptime.
• Larger cloud storage capacity: Like all Google apps, Gmail is cloud-based, offering its users 15GB of storage. With Google Workspace, however, you can have from a minimum of 30GB, up to unlimited space depending on the plan you enjoy.
• More security and more privacy: Google stands out in its security sections applied in all its applications. However, as a business-oriented service, Workspace has additional security features such as double authentication and single sign-on. In addition to this, their more advanced plans offer access to apps like Vault.
• Greater control over users, data and information: These features are particularly useful for start-ups with newly formed teams. Google Workspace offers a single pane of glass with all the necessary management options to give the owner full control over user management.

Learn step by step how to sign up for Gmail for Business from any device easily and quickly

The great google advantage is that it is a very accessible service. It is possible to enter from any browserregardless of the operating system, thanks to its cloud storage function and its completely online work platforms.

Let’s see:

On Android and iOS

A smartphone It is a primary tool for almost any type of work, since it is necessary that the work team maintains communication between its membersin addition to always being aware of customers.

For this reason, it’s important to have your company’s Gmail tools available at all times:

• on Androidfollow the route Settings > Accounts > Google > Google account.
• on iOS open your web browser and enter Google, then click on the circle located in the upper right corner and select “Log in”. Enter your email and password and finally go to “Manage your Google account”.

• Navigate through the top bar to the section “People and shared use”.

• Scroll down to the option “Commercial Functions”.
• Activate the commercial functions and click on the link “Google Workspace”.
• As soon as the page opens, click on “Start now”.

• Define the number of workers of your company.
• Enter your name last Name Y current email address.
• If you have a web domain, select the option “Yes, I have a valid domain”, and enter the name in the corresponding field. Otherwise, press “No, I need a domain” and choose an available domain.

• Check availability of your new domain and click “Following”.
• Enter the physical address of your company, postal code and telephone number.
• accept suggestions of the Workspace service.
• Define your email and password. This new email will use the newly created domain.
• Verify the captcha and press “Accept and continue”.
• Define the payment method you plan to use, and again press “Accept and continue”.

On Windows and macOS

Sign in to Google Workspace through you computer, regardless of your operating system, it does not represent a complex task. Being Google a service completely hosted on the internet, all steps can be done through any browser.

Let’s see continuation:

• Opens your web browser and enter to workspace.google.com

• click about the button “Start now”.
• Choose the number of workers that your company has.

• fill in the fields First name, last name and current email.
• If you don’t have a domain, click “No, I need a domain”and define the web domain related to your company, if you already have one, select “Yes, I have a valid domain.”
• Specify the location of your companyentering your address, zip code and phone number.
• You may accept or decline Workspace promotionsafter which click “Following”.

• Enter your new business email, which will include the domain you entered earlier.
• solve the captcha.
• To end, select payment methods for the Workspace servicethen press “Accept and continue”.

The best Gmail tricks for companies that you should know to get the most out of your corporate email

There are so many possibilities offered by Gmail when hiring your service business, that there are certain actions that for most users go unnoticed.

However, taking them into account can greatly improve our experience:

Make video calls from Gmail

gmail It offers you much more than the basic email service, since it has a variety of tools to optimize business management. Among these tools, Google Meet stands outwhich will allow you to make videoconferences, accessing directly from your Gmail mailbox.

Let’s see the steps below:

• Login to gmail and enter your email and password.
• In the left sidebarclick on the camcorder icon.
• will appear a pop-up window with access linkwhich you will need to send to the meeting participants.
• Once the link is shared, start the conference.
• wait for participants join through the link that you sent them earlier. You should to accept Your income.

Turn off chat history

As a means of privacy protection, Workspace Gmail has automatic deletion of Google conversation history chat.

By modifying this parameter, the messages will be deleted after 24 hours, similar to the ephemeral messages of WhatsApp:

• Opens a living room.
• click about him Name.
• In the drop down menuselect the option “Disable history”.

Add emojis to your Workspace groups

The usefulness of emojis goes beyond sending them colloquially in chats, since, being very different special characters, it is possible to use them to identify folders, groups and rooms:

• open the room of chat to modify.
• click in the name of the room.
• Choose the option “Edit name and emoji”.
• Choose the emoji what do you want. The most recommended would be to choose one that suits the theme of the room.

These are the best alternatives to Gmail Business to have a business email for your personal or corporate brand

Gmail is one of the most complete tools for the business field, to the point of being widely used by companies large, medium and small. Nevertheless, there may be cases in which Gmail does not offer what the user is looking forand for these cases, there are alternatives to which we can resort.

Go for it:

OnBoardMeetings.com

It is a virtual meeting management software designed to hold video conferences and meeting rooms for board administrators, directors and company leadersallowing them to reduce the complexity of their work to increase productivity. It has the support of specialized support in industrial communication applications that is prepared to answer your questions about business management and administration.

AxeroSolutions.com

It is an intranet software designed for business use, which unifies the team and optimizes productivity. It is used by companies of any size, and has clients such as Toyota, Johns Hopkins University, CHG Healthcare and more. It offers its users a series of communication tools designed to improve teamwork and team trust. It has utilities such as file transfer of any kind, videoconferencing and instant messaging.

Groupe.io

Is an application designed for internal communication of employees within the company. Allows you to connect the entire workforce, including field staff, in real time through broadcasts, chats, file transfers and much more. It makes possible the internal instant messaging communication of the application, thus eliminating the need for a corporate domain email. This allows all personnel to be included, from the first in rank to the last.