Google Calendar Tricks: Become an expert with these secret tips and advice

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Has it ever happened to us that we receive a call on our mobile and hear from the other side if we are close, that they are waiting for us because we are already 15 minutes late? The problem is that our date is on the other side of the city from where we are at the moment.

This happens often and it is because we rely too much on our memory and without realizing it, commitments accumulate one after another. In order to definitively solve these problems, Google released Google Calendar in 2006.with which we can add all our commitments very easily.

Next, we are going to teach you everything you need to know about this tool so that it can become your personal secretary. You will also find in this post the best tricks to make your tasks much easier.

What is Google Calendar and what are these devices for?

Google Calendar is a tool offered by Google in which we can synchronize all our contacts that we have in Gmail on the different devices where we have a Google account open.

In this way, when we add an event or modify it, that same action will happen on all the devices related to our Google Account.

To be able to synchronize the Google calendar we will need to download the application, regardless of whether our device has Android or iPhone. Once we have downloaded the application we can synchronize by entering the menu and follow the activation steps.

These devices with Google Calendar will serve as an efficient tool so that we do not forget any event that we have in our day to day.

By synchronizing our mobile with our computer, for example, we can have information about how much time we have busy in the morning, or receive a notification 10 minutes before entering a meeting.

What features make Google Calendar the best tool to organize your schedule?

The advantages of using the Google calendar can be mentioned below:

We can keep all our events updated on all devices just modify one of them.
We can add events with monthly and even annual repetitionsthus causing us not to forget people’s birthdays or other anniversaries.
we can set different ringtonesto classify the events, also allows us to disable the sound.
With very few steps we can add an event and send them to our different contacts that we have from Gmail.
We can also establish when the weekends correspond, if only a Sunday or we can also include Saturday.
It is a perfect assistant because we can send responses by email automatically, having quick responses established. For example, “I’ll be there in about 10 minutes”.

List of the best 30 tricks to get the most out of Google Calendar

This tool that Google offers us has many secrets that we do not always know. This is why we want to show you each of them.

Next, we will show you everything you can do with the Google calendar:

Share an existing calendar

For that we open the application and perform these steps:

my calendars
Plus
Configuration and sharing
“Share with specific people the people we need to share”here we will choose

If we need to change the configuration to be more extensive we will do these steps:

Access permits
We choose the different options that exist in the menu
If a person is missing, we will click on “Add people”
Send

delegate the calendar

We will make this guide:

my calendars
We scroll through the calendar we want to share
Plus
Sharing and configuration
Share with specific people
add people
permissions
Make changes and manage sharing
Send

Create a new calendar and share it

When we need to share our calendar we will follow this guide:

my calendars
We click on the sign “+”
new calendar
We write the name of the calendar
create calendar
We click on the left of our new calendar
Access permits
Add people (if applicable)
Send

Share our calendar with people who don’t have Google Calendar

Share our calendar with people who don't have Google Calendar

To be able to carry out this action we will have to configure our calendar as a public calendar.

To do this we will do these steps:

Setting
Click on the calendar we want to share
Access permits
Share publicly

Stop sharing our calendar

When we have done the tasks or we will simply make changes and we want to stop sharing our calendar with someone, we are going to carry out these steps:

my calendars
Plus
Configuration and sharing
Access permits
Share publicly
Share with specific people
We will click on the “X” what figure next to the person we want to remove

Setting permissions for other people

When we need other people to see only part of our calendar, we will follow these different alternatives:

We can change the configuration that we have provided when we have decided to share our calendar
We can see the configuration or delete the calendar permanently

Configuration of our calendar

When we start working on our calendar we are going to carry out these steps to be able to configure it the way we want:

We open the application
Menu
Setting
General

Activate dark theme

When we need the brightness of our screen not to be so high, we can activate the dark mode.

For this we will carry out these instructions:

Menu
Setting
General
Theme
We currently choose the option

turn off notifications

Google Calendar trick. turn off notifications

To perform these steps we will need to do:

We open the event
Edit
Add another notification
Clever
To delete the previous notification we will have to press “X”

If our phone is iPhone we will do this:

Menu
Setting
events
We modify what we need

Add birthdays and holidays

To add this day class on Android phone and iPhone we will do these steps:

Menu
Setting
Birthday
include birthdays

Synchronization Activation

In order to activate the synchronization in our Google calendar we will do this guide:

Menu
Setting
Show more
We will put blue “Synchronization”

Sync all calendars

If what we need is to synchronize all the calendars of Google Calendar we will do these steps:

Menu
Setting
“Import and export”
We choose the calendar
We select the main calendar
Menu
Setting
“Import and export”

At this time, the calendar will be imported.

Others’ Calendars

When we need to control or verify other people’s calendars we will do these steps:

We open the application
On the left side we write the email of the person we want to see their calendar
add calendar
request permission

We wait for that person’s approval and at that time we will be able to see my calendar.

Link with Google Hangouts

In order to have a Hangouts link with the Google calendar we will proceed like this:

We select the event that we want to link
More options
add conference
Hangouts
We write all the necessary details

change view

Google offers the possibility to change from monthly to weekly and also annually. This way we can get better information about our meetings.

For this we will work as follows:

Setting
We choose the way we want to see

Events through Gmail

Google Maps offers the possibility of being able to create an event through our Gmail email account.

For this to happen we will have to carry out the following instructions:

We enter Gmail
Applications
google-calendar
Calendar
Create new calendar
Setting
Share calendar
We choose the people with whom we want to share

new facebook events

To be able to enter the events that take place through the Facebook social network in the Google calendar we will have to carry out the following operations:

We enter Facebook
events
Upcoming events
Birthday
We click on the event we want to share
Calendar
Configuration and sharing
“Import and export”
to import

To be able to carry out these steps we will need to have dragged with the mouse OR our finger when we carry out the step of “Import and export”

Agenda by email

We can receive our agenda by day, week or month through our email.

For this we will carry out the following instructions:

Menu
Setting
Setting up my calendars
General notifications
Email

World time setting

When we make trips we can change our time in Google Calendar. To do this we will perform these steps:

Menu
Setting
World clock
show world clock

Calendar on our website

If we need to have a metro calendar on our website, we can do so by following this guide:

Setting
Settings for my calendars
integrate calendar
insert code
We paste the code of our web page so that it appears on it

Hidden share list

If we need our guest list not to be visible to others, we can do it this way:

Select the event
“Guests can:”
We deactivate “View guest list”

Add attachments

Many times we have to hold meetings, but we need important information for which to attend those meetings.

The Google calendar presents us with a possibility to do it, for which we detail the steps:

We create an event
Click on the icon “Append”
We choose the file according to the location where it is located
To accept

Sync with iPhone

If our mobile device has the iOS operating system, we can also synchronize Google Calendar in the following way:

Setting
Accounts and passwords
Google
We write the address of our email from Gmail
Following
Sync your events
To accept

Suggested time for meetings

When our agenda is complicated and we have little time to find a place with the Google calendar we can do it very quickly and easily.

For this we will have to follow these instructions:

We add an event
On the right side we look for the option “Find an Hour”
Once we have found a correct time, we select “To accept”

Meeting places

When we want to add specific places to hold meetings we can do these steps:

When we create an event, we look for the option “Place” (which will sync with Google Maps)
We write the place
To accept

desktop notifications

Google offers us the possibility that while we are working on our computer, pop-up windows appear in which they indicate the notifications that we have about our calendar.

For this we will perform the following actions: