Microsoft Word Tricks: Become an expert with these secret tips and advice

Index:

UPDATED ✅ Do you want to know the tricks to get the most out of your Microsoft Word? ⭐ ENTER HERE ⭐ and find out what they are ✅ EASY and FAST ✅

Microsoft Word is the most accepted word processor by all users worldwide. He was the first to generate major changes and advances regarding its functions and compatibility with other platforms.

It is mainly based on a typewriter that existed in the past, offering a very similar functionality, although much more complete by the way. In Word, we can find the most varied tools, from inserting a video to writing a “Job certificate“.

In this article we are going to show you the different features that make Word an excellent word processor. We will also teach you the best tricks so that you can increase your efficiency when writing writings.

What features make Microsoft Word a unique word processor?

Features turn Microsoft Word into a unique word processor

Word has many features that we could spend hours reading about, but in summary mode we want to tell you what the features that stand out the most in this word processor are for us.

Next, we detail the same:

It is a very complete word processor because it allows, among other things, to review our spelling and grammar, highlighting errors with red and blue underlines. Other characteristics is its compatibilitybecause Word can be installed on different platforms, even on Android.

It is ideal for works developed for the APA model, which is mandatory for filing briefs. Has different preset formats, which can be found at startup or when we open the program and look for a new document. In these, the different predesigned templates that exist are highlighted.

The functions are universaltherefore, documents can be printed and sent, inserting different letters or hyperlinks without modifying them in their addressee.

What types of documents can I create or edit in Word?

Types of documents can I create or edit in Word

Among the different types of documents that we can edit, we will mention the following:

Web page: if we need to save a web page, we can do it through a filtered web page. In this case, Word will only save its content and interface, thus obtaining a very small file.
Rich Text Format (RTF): created by Microsoft in 1983. With this we can write in Word and save it with an operating system and open it in another.
encrypted text: To encode a text, a numbering scheme is used, which assigns an alphanumeric combination to each text character.
HTML: Files with this web page language format can be opened.
Memo pad: we can edit and dump its content into a Notepad file.
Document Template: are all those previously designed templates which already have the fonts determined, the predefined styles and the assigned margins, for example, a service invoice, or a curriculum vitae templates that are already assigned in Word itself.
word document: for logical reason we can edit a text document of the Windows operating system.
Word document for Apple manufacturer devices.

List of the best 50 Word tricks to get the most out of it

The best 50 Word tricks to get the most out of it

Below we detail the best Word tricks so that you can really be a professional in these matters:

insert table

When we need to insert a table our text so that it is more verbose and the data can be exposed in a better way we can do it this way:

Insert
Table we choose the columns and rows by moving the cursor.
The way to do it is by drawing the table, for this we will do the same steps but we choose “Draw table”

Insert an Excel spreadsheet

When we have an Excel template and we want to send it through a Word document to show the advantages of graphs or other data that we obtained with the accuracy of the spreadsheet.

we can do it this way:

Insert
Excel spreadsheet table
We look for the reference file
we glue it

insert calendar

When we want to write a text in Word and insert a calendar or dates so that it is neat, we will have to do this procedure:

Insert
Table
quick tables
We choose the one we like the most

designed template

Word trick. designed template

When we need to work through preset layouts, Word offers us the ability to choose some of the ones it has presets.

For this we will have to go to:

Design
style set
We choose the one we like

water frame

If we need to establish a water frame with our signature or with some other identification of ours, we will have to follow these steps:

Design
water frame
Custom watermarks…
image watermark
we can also choose, Text watermark

Page background color

To change the background color of our page we will have to do these steps:

Design
More colors
Standard
well we can choose “Custom”

Set margins

One of the big complications that novice users have is giving the correct margin to the document they are writing.

In order to define a correct horizontal and vertical upper and lower margin, we will have to follow this guide:

Provision
margins
Custom margins…
margins
We choose between “Higher“, “Left“, “lower“, “Law“, “Binding” Y “Inside Margin Position“

landscape orientation

Many times we present our documents in a landscape or also called landscape orientation.

In order to do this job we will have to do the following:

Provision
margins
Custom margins…
Orientation
Horizontal
To accept

If we need to apply it to the whole document or just “From now on“, we can also choose these options.

Add bullets to our list

When we work with different lists or we want to list a series of elements that have a statement, we need to use bullets, which can be points or an enumeration.

To do this we will do the following:

We select the paragraph or the elements that we want to list
We’re going to “Start“
And we select the vignettes

Footnotes

Word trick. Footnotes

These kinds of texts are used for when we carry out work in which we need to add a call or make a note of ourselves.

If we need to do this we will do the following:

We select the place where to go to give the note
References
Footnotes and immediately Word show a number below a horizontal line with which we will have to write directly.

It should be clarified that this number will be correlative, therefore we will not have to worry about assigning the number 2 to control its numerical correlation.

Another issue to keep in mind is that Word will not change the place where the note was inserted and it will be fixed to the sheet where the citation exists.

smart search

If another document is large and we need to perform some recommendation search related to what we are working on, Word allows us to do this job.

For this we will go to:

References
Aid

We write what we need for example we will write “Bullet point” and results will appear on how to remove a bullet or how to add it. We can also see the bullet point, among other results.

Once we know our result, we click on it and it will show us all the help we need by clicking on each one of them, they will give us the precise indications.

Add caption to an image

When we have put in the image is our job and we need to add a reference title we can do it this way:

References
insert titles
We write what we need

Now what we need is to insert cross references, we will do the same job, but we will add insert cross references in this way we can obtain the hyperlinks with which the automatic image is tagged.

document protection

If we need to protect our documents, we will carry out the following guide:

Check
To protect
restrict editing
editing restrictions
Start applying, in this field we choose “Yes, apply protection“

Compare documents

Many times we make or edit changes to our documents and by having small differences we can lose control of it. For this Word has prepared a tool that allows us to compare different documents highlighting the changes.

If we need to work with this function, we will do this:

Check
Compare
Compare two versions of a document
We choose the original document
We choose the revised document
We label the changes in some logical sequence.

Notes linked with Microsoft OneNote

If we need to make a link with notes in OneNote, we will do these steps:

Check
OneNote Linked Notes
We write the notes that we want to highlight

highlight changes

Word offers us this very practical tool with which we can control our document with all the changes we have been making.

For this we will work as follows:

Check
Changes
Accept and go to the next
well we can choose”Accept all changes“

design for print

When we need to see how our work looks with a print preview, we can continue with these sequences:

View
Print layout

Split our document in two

Many times we need to read parts of our work that we wrote at the beginning so we need to have the comfort of not going back and forth from one side of the document to another.

For this, Word thought of being able to divide our documents on the same screen following this sequence:

View
Window
Split

When we need to reset a single view we will simply put our pointer on the split line and drag it up.

Rule

The rule is a very important element when it comes to being able to establish different margins, or define the distance between the vignette and where the text begins.

The problem is that many times this rule can disturb our vision when working.

In order to hide it, we will do the following steps:

View
To show
We select or not “Rule“

View multiple pages at once

In order to apply this tool we will have to go to:

View
zoom
multiple pages

To restore a single page we will put “100%“

reading mode

Word trick. reading mode

When we don’t want to have many things on the screen and we only need to read the document we can do it by activating the “reading mode“.

When doing so we will follow these steps:

View
reading mode
To return to normal mode we will do:
View
edit document

Help in Word

It offers us help both online and offline, where we will write our query and a series of results that we can use will not come out.:

For this we will go to help
We select the question mark

Readings for people with disabilities

When we need to know if our document is suitable for people with disabilities to read, we can perform the following test:

File, Archive
Information
Check for problems
Check accessibility

Earlier versions of Word

Many times it happens that we write in a Word with a new version and we have to send our document to people who have previous versions.

In order to check if our document will be compatible with this version we will have to do the following:

File, Archive
Information
Check for problems
Check compatibility

protect document

To protect a document we will:

File, Archive
Information
protect document
encrypt with password

Digital signature

To measure a digital signature we can do these following steps:

File, Archive
Information
protect document
Add a digital signature

restrict editing

When we need to send our document to other people and be able to control the changes you made to it, we can enable the option to restrict editing.

For this we will do the following:

File, Archive
Information
protect document
restrict editing
editing restrictions

But if what we need is that they do not change the format that we have used, we will have to choose the option “Format restrictions“. Word will ask us from when we want to start applying them.

Recover unsaved documents

Many times it has happened to us that we have not been able to save a document because the battery of our laptop ran out.

We can retrieve those documents in this way:

File, Archive
Information
Manage document
Recover unsaved documents

Format Painter

This is a very useful tool when writing texts in which they have a specific format and we will avoid time editing each one of the paragraphs.

For this we will do the following:

We select the reference text, it is not necessary to select all the text, simply put the cursor in the place we want.
We are going to “Start“
Clipboard
We choose the brush
And we select the target text

apply bold

To highlight words in bold we will have to follow this guide:

We select the word or words that we want to highlight
Start
Font
We select the letter “N“

underline words

If we need to underline our text, we will do like this:

Start
Font
We choose “yes“

Change the color of the letters

To change the color we will have to follow these steps:

Start
Font
We select a “A” with a red line below
We choose the color we want

Align text to margins

If we need to align a paragraph or the whole text we will do this job:

Start
Paragraph
We choose “left aligned“, “center aligned“, “right aligned” either “Centered“

add videos

To add a video to our Word file we will do the following:

Insert
online video
“Search on YouTube” O well “From a video embed code”

Change uppercase to lowercase

We need to write, for example, “Internet“and we have written”INTERNET“, we can correct it automatically.

To be able to carry out this action we will work as follows:

We select the word “INTERNET”
Start
Font
We choose the option “oh“
“Capitalize Every Word“

If we would need to do the reverse work we would have to choose the “UPPERCASE” option

replace words

When we need to replace a certain word with another we will do these steps:

We can select the word that we need to change (but it is not mandatory because we can write it later in the following steps)
Start
Edition
Replace
We write in “Search” the word we want to replace
In “Options“, we can choose forward
We write in “replace with“the word that will definitely remain in the text
Replace

Print a single paragraph

If we need to print only one paragraph we will select it and follow these steps:

File, Archive
To print
print all pages
print selection

Print selected pages

When we need to print certain pages, we will do the following:

File, Archive
To print
print all pages
selected print

paragraph marks

Many times we do not know how much space there is between one paragraph and another, for that there is an option in Word where an inverted “P” appears.

If we need to know the paragraph marks we will do this:

Start
Paragraph
We are looking for a “P” inverted

highlight words

We can highlight words according to a function with which the result will be in a fluorescent color.

For this we will have to do the following:

We select what we want to highlight
Start
Font
We are looking for an icon a pencil fluorescent in front of “ab“

Customize Quick Access Toolbar

When we have functions that we use permanently, we can have them incorporated in a single step.

For this we will have to go to the upper left of the Word screen and select the down arrow. A menu will scroll in which we can choose all the options we have to enable the commands

Change font size

This is very common and easy to do:

Start
Font
We will see a rectangle where the name of the letter appears and to its right it indicates the size.

A size generally accepted by APA rules it’s 12

insert shapes

Many times we may need to add an arrow or different shapes to our texts.

For this we can use this guide:

Insert
Illustrations
Shapes
Block arrows (for the case of an arrow)

If we needed to enter a rectangle we could do this step:

Insert
Illustrations
Shapes
rectangles

enter screenshot

We can enter a screenshot directly.

We will need these steps:

Insert
Capture
screen clipping
We select what we need to put in our file

Save backups

When we need to save backup copies, it allows us to do it automatically.

For this we will need to do the following steps:

File, Archive
Options
advanced
Save
Always create backup

keyboard shortcut

We need to save time when we write, so Word allows you to perform these shortcuts:

Ctrl+A Open
Ctrl+G Save
Ctrl+R To close
Ctrl+X Cut
Ctrl+C Copy
Ctrl+V Paste
Ctrl+E Select all
Ctrl+N Bold font
Ctrl+K Italics
Ctrl+S Underlined
Ctrl+Alt+ Reduce font size
Ctrl+Alt+Shift+> Increase font size
Ctrl+T Center-justify text
Ctrl+Q Left-justify text
Ctrl+D Right justify text
esc Cancel
Ctrl+Z Undo
Ctrl+Y Redo

Quickly find how many repeated words

When we need to know how many times a word is repeated in a given text, we can do the following:

We select the word to search
We press the control key and immediately the letter “B.” We will get a box on the left showing us the number of times it is repeated.

If we select the up or down arrows, it will appear in which part of the document they are located.