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to digital documents We can classify them according to the characteristics of the information they contain.just as we can also divide it based on the material support we need to interpret the data.
In our case, the material support will be our computer or mobile device and the format of the data will be based on text, video, audio or spreadsheet files. For each of them we are going to talk about the programs that are needed to be able to interpret that information.
In this article we will also show you what are the necessary conditions for each of the formats of a digital document and we will mention the most important tools that exist so that you can enjoy them from any device.
What are the main types of digital documents that exist?
A digital document is the means by which it is possible to store certain informationor set of bits, according to parameters or codes that were previously established.
The material support they have are electronic devices and they can be used by different applications that we have on our devices. They are also called digital file or file.
According to this small definition we can talk about the codes or parameters that are established to be read or interpreted, which are called format. These formats convert the set of bits into binary numbers so that they can be read. by the processor.
From all of the above arises, then, the different types of documents which we detail below. For each one we will mention which program you can work with, while in the following paragraphs we will delve into each software.
text documents
This classification of documents is for those that have in their structure most of the content of texts or writings that can be interpreted by people.
They are primarily intended for easy user reading and they act as a text computer, which can be accessed through the software to edit it in a simple way.
The main program for this type of document is Microsoft Word with which we will have a text computer that will allow us to change the format of the letters and add a voice dictation among many other functions.
Another very important text computer is Google Docs
video files
They are very common today and are characterized by having different format acceptances that allow us to watch videos in different qualities occupying more or less storage.
Among the most common formats is MP4which belongs to the set of “Mobile Picture Expert Group” (MPEG). These allow us to store a very good quality with a very low cost in terms of the occupation of the storage unit.
audio files
This kind of files allow us to especially enjoy musicfor this we need to have a digital audio player that we can install on any electronic device.
formats are divided according to the level of compression and loss of quality of the file. We can find three classes; the first is the one that is not compressed; the second class is the one that is compressed and does not lose quality; while the third is the one that is compressed and loses a little more quality.
This last variety is the most popular since we can find formats such as MP3, AAC and WMA among others. The second classification is intended more for professional use, where the file will be transferred several times, so it is not recommended that it lose quality every time the user changes.
Image Documents
Image documents are those sets of bits that are responsible for storing different digital images, which can have vector or uncompressed formats.
Once the bits are rasterized they are converted into pixels, of which each have a red, green and blue color register. This is used to try to display the color of the image on the projecting device as closely as possible.
Image size and quality are two points to consider in these documents. The most common image formats are JPEG, PNG, GIF, and SVG. among many others.
The most common software for editing image files are Photoshop and Corel Draw.
Spreadsheets
Spreadsheets are those documents in which We have a spreadsheet that is made up of columns and rows.which we can modify according to our needs to carry out the work.
They have different functions that will allow us to add graphics, as well as obtain automated results. It is a great work tool and, being its exact calculation functions, it is ideal for presenting the reports in the companies or in the university, since its results are 100% reliable thanks to its algorithm.
The most prominent program is Microsoft Excel, which has financial, statistical and analytical functions among many others. Other software that helps us process this kind of documents is Google Sheetswhich we can work online and save each of our files in the cloud.
List of the best programs to open all types of files on your Windows or MacOS computer
As we mentioned in the previous paragraphs, there are programs that are characterized by handling each of the different types of files.
Next, we will name the most important ones according to the format we need to work on:
To open text documents
If we need to work with text documents we can use the following programs:
- Microsoft Word: This is one of the most complete software that exists. Thanks to its wide variety of functions, it allows us to work with different kinds of paragraphs, insert images, establish predesigned formats through templates, among other things.
- Google Docs: It is another powerful text computer that has similar functions to the previous one, but a little more limited. It is mainly characterized by working from the cloud and being able to save changes automatically. He has good voice dictation.
- memo pad: It is a very simple word processor that has the advantage of being very light but its functions are very simple. It is generally used to save messages or annotations that will be used for other issues. To be able to access it in Windows we have to go to “Start” and write “Memo pad”.
- TextEdit: With this exclusive word processor for Mac computers, we can access different formats for editing a document. It has very useful tools that will save us time in each of our writing tasks.
- FreeEditor: Thanks to this program we can edit any kind of text and we can enrich it thanks to its different tools that it offers us. It has a very simple interface which will help us with our work. It is compatible for other text computers. It is used on Windows.
Download Free Editor Windows
To play videos
For video playback we can recommend the following programs:
- VLC media playerNote: This media player is available for Windows and MacOS operating systems and does not require codecs to be installed to compress the file size. It has various functions that allow us to play our video with just a few steps.
Download VLC Media Player Windows
- RealPlayer: Since its launch in April 1995, this multi-platform player has the option to use different languages in its configuration. In addition, it uses codecs that allow a better user experience since we don’t need a lot of space to play the videos.
Download RealPlayer Windows
- windows media player: It is available for Windows operating systems, but if we have our Mac we can also download extensions so that QuickTime can play the files. It was created by Microsoft in the year 1996 and is considered by many to be a reliable player.
- PotPlayer: This multimedia player allows us through its different functions to play videos in the highest quality. Its codecs allow our storage system to be free. We can install it for free on our computer with Windows operating system.
Download PotPlayer Windows
- DivX Player: We can listen to music and watch the best videos through this multimedia player that accepts different formats. It has functions that make our task very simple when it comes to finding the playlist or favorites that we have by default. We can install it on Windows.
Download Divx Player Windows
To play audio
When we need to play digital audio, some of the programs mentioned below will be needed:
- Kodi: It is available for Windows and MacOS. We can enjoy our digital audios through simple steps. It will allow us to generate a reproduction gallery according to our preferences. Our PC will become a perfect audio player thanks to this tool.
Download Kodi Windows
Download Kodi macOS
- UMPlayer: It is an audio player that has basic functions which will allow us to put together a playlist and save the songs that we like the most in favorites. It is available for Windows.
Download UMPlayer Windows
- Spotify: This audio player has 2 people whose Premium version allows us to play our music without interruptions or ads, we can run it in the background and it is available for Windows operating systems.
Download Spotify Windows
- Winamp 5: With this tool we can listen to our music in a very simple way while we do another kind of work. It is available for Windows and offers controls such as the equalizer so that we can have the best user experience.
Download Winamp 5 Windows
- groove music: It allows us to have an easy job to choose the music we want to play, thanks to its simple interface we can quickly find the genres we are looking for, as well as improve the digitalization of the audio.
To view images
To view image files and edit them we can use the following programs:
- photoshop: Considered by many as the best graphics editor that exists, it has extensive functions with which we can rasterize the images that we need regardless of their format. It is available for Windows and for Apple computers. Free version for 7 days and later we will have to choose its paid version.
Download Photoshop CC Windows
- CorelDRAW: It came to compete strongly with Photoshop, and with each passing day it is gaining more followers. Users highlight the ease that exist in the functions and the degree of scope that they have. It is ideal for producing designs with professional uses. We can download on Windows or MacOS operating systems.
Download CorelDRAW Windows
- IrfanView: This program we can easily see the images in full screen, it will allow us to zoom and also edit them. It is characterized by occupying little storage space and memory. We can download it for both Windows and Mac OS operating systems and its download is free.
Download IrfanView Windows
- JPEG Imager: With this tool we can see the different images on our computer with very simple functions. It has an image compression system that will allow us to save space on our disk. It analyzes if there are duplicate or similar images, being able to also eliminate them according to our instructions.
Download JPEG Imager Windows
- PhotoPlayer: Another excellent application that we can download for Windows. We can work comfortably and through its functions we will be able to scan and verify if there are duplicate photos, adding personal notes. It also allows us to make an edition of them.
Download PhotoPlayer Windows
To open spreadsheets
Next we show you the best programs to be able to work in spreadsheets:
- Microsoft Excel: It is considered the best program for editing spreadsheets. It has functions that allow our work to be carried out in the fewest steps possible. It has a filter system that allows us to order and establish a logical order for each of the data that we have in our spreadsheet. We can insert images and work with graphics.
- Google Sheets: Thanks to this software we can work in the cloud and save all the changes automatically. It has functions in which we can analyze a data segmentation or time scales. It gives us the possibility of working directly with predesigned templates so that we directly enter our data without changing their structure and format. We have to log in with our Google account.
- Apache OpenOffice Calc: It is completely compatible with the two programs that we have mentioned above. It has important functions and widely used by users. Its main characteristic is that it is designed with open codes. We can work on Windows and MacOS.
Download Apache OpenOffice Calc Windows
- numbers: Intended for MacOS operating system. With this tool we can make different spreadsheets in which it will allow us to add functionalities that will save us time and use any Apple device.
- ThinkFree Office: Available for Windows operating systems. With these spreadsheets we can make predesigned templates and give them a style in which the information and content of the document can be highlighted. It has different functions that allow us to obtain a complete solution to spreadsheet problems.
Download ThinkFree Office Windows
List of the best applications to open any file on your Android and iOS mobile
Just as we did with our computer, we are going to talk about the best applications to open all kinds of files on our Android or iOS device.
They are:
To open text documents
In our mobile device we can open text documents with these programs:
- WPSOffice: If we are one of those people who need to have a text computer on our device, this is the ideal tool, since it has all the main functions that an app with these characteristics should contain. Available for Android systems.
- DocsToGo: When we receive an email and we need to open it on the street, we can do it calmly through this application, with which we can also edit the document that was sent to us. It is compatible with other word processors and we can use it on Android.
- DocsViewer: Considered by many to be a very good tool because, in addition to taking up little space on our mobile device, it contains formats that will make our file a document as if it had been edited on a PC.
- Documents (Office Docs): It is intended for those users who need to read text documents and modify them with very few steps. It gives us an interface that will allow us to do all the work through our fingers. It is very intuitive and can be downloaded to our iPhone.
- Google Docs: It is compatible with Word formats and with the main programs that exist for this type. We can edit the different formats, as well as enter images to each of the documents. Its installation is simple and it does not take up much storage space since we have to work from the cloud.
To play videos
When we need to play videos we can use the programs that we name below:
- Player Xtreme Media Player: With this application we can have our mobile as a true multimedia screen, since thanks to its controls we can modify and configure the video according to our needs. Available for iPhone and Android systems.
- AllCast: Considered by many users as one of the most important video players for Android mobile devices. It has different alternatives that can be used with simple steps so that our files can be configured and we can see perfectly.
- Web Videocast: If we are one of those individuals who like to see what happens on social networks every so often on our device, this tool is ideal for us. We can watch different videos and it will allow us to save a playlist that we can access very easily.
- XPlayer: When we need to see high-quality videos on our mobile, we can use this app that will allow us to enjoy each of the details of the file. Available for Android operating systems.
- UPlayer: With this application, our operating system will not have any effort since it does not take up too much space or resources for playback. The controls that this tool presents are very intuitive and the interface will allow us to interact with this app very easily.
To play audio
There are the programs that we will mention below to play digital audio on our mobile device:
- Shazam: Available for iPhone, it is designed for those people who cannot spend a moment without listening to their favorite music. It has a volume control, in other options, it is not necessary to open the application for the action to be carried out.
- music player for android: When we need to access different audio files this application can definitely help us. Thanks to its simple controls we can find different playlists quickly and easily.
- Default Music Player: If we are one of those people who do not like to have a very advanced configuration in our audio player, this application will come in handy. To the playlist it has we can add the last time we have used that file and also the name of the performer among other data.
- AOSP Music+: It will allow us not only to play our music, but also different radio stations. We simply have to connect our headphones and voila! We have everything ready thanks to the configuration that this tool has.
- Music Player: Thanks to its functions we can find in this audio player an ally when it comes to listening to our favorite music. It is highly sought after by users since the interface that the app offers us allows us to interact with our mobile in a very simple way.
To view images
Everytime that If we need to view images we can use some of these software:
- Photos for Apple: This app is for those users who like to permanently see the images on their iPhone mobile device. It is very easy to use, we simply have to configure it so that every time we receive a file of this type it opens automatically and we can enjoy the best content.
- SimpleGallery: If we are one of those people who care a lot about the way we look at images, with this application we can make the most of all its functions because it will allow us to see and edit the document at the same time. Available for Android operating systems.
- A+ Gallery: When we need to have a tool on our device with which we can access different images at the same time, as well as edit them by enlarging them by reducing their size, this application is ideal for carrying out each of these functions. We can download it for free for Android.
- Photo Gallery for Android: Its controls are so simple that with a few steps we can have the images edited, since it has different filters that with one or two steps we can change its appearance. It allows us to compare the original with the one we have edited.
- Google Photos: In addition to the characteristic filters that it has, it offers us the possibility of saving our images according to different ways that it suggests. It allows us to quickly find the one we are looking for within the list of images. Available for Android and iOS.
To open spreadsheets
If we want to open spreadsheets on our mobile, we can do it through the programs that we mention below:
- spreadsheet: It is an application for iPhone, which is ideal to be able to edit all the spreadsheets that come to our mobile. It has basic functions of arithmetic operations, as well as we can also make statistical graphs, among other functions.
- AndroXLS XLS Sheet Editor: This simple application allows us to work in a very easy way. When we have to read or edit a spreadsheet, it allows us to save the changes according to the configuration that we make. It is compatible with Excel and is available for Android.
- Zoho Sheet – Mobile Spreadsheet Editor: Presents financial functions that are very useful when making current value calculations or investments by analyzing your internal house of return. Thanks to this app we can have a powerful labor ally.
- AndroCalcEditor: When we have to modify a spreadsheet that was sent to our mobile, we can count on the help of this application. Among its arithmetic functions are also finances, so we can carry out different operations. It is a new application and it is available for Android for free.
- Google Sheets for Android: Thanks to this application we will be able to access our file and modify it according to the functions that it presents. It is compatible with other formats such as Excel and obviously with Google Sheets. It allows us to enter the data in a simple way, we only have to enter with our Google account.
Applications