Document format in Microsoft Word What is it, what is it for and which ones exist?

When a Microsoft Word document is created It is very important to take into account the Format of it, as this will help in the presentation of the textwhich can allow create an elegant and very well designed text for the readers.

The format of a document is basically everything you have to see with its appearance when presenting it to other people or sharing it on the network. Keep in mind that the presentation is a very important factor, since not only offers elegance, but one easier to read and understand.

Taking into account the importance of this aspect within the text documents, here we are going to teach you a little more about all this, for What is it and which ones exist? To do this, follow in detail everything that we will explain below.

What is document formatting in Microsoft Word and what is it for?

It is important to mention that Microsoft Word works with a file extension and format .DOC, where allows create text documents, apply tables, graphs, photos, shapes, and else formats that will help improve the style of the text. This is how it is called format to all that collection of aspects of form and appearance that can be applied for differentiate one part from another.

All of this is also known as how to refer to the various parts that exist in the field of work and whose objective is to allow users to create better-crafted texts that are much more attractive and better organized to facilitate their understanding to each of readers through the order of ideas reflected there.

Therefore, apply word formatting basically it will allow you add elements to the composition to make it much more manageable for everyone, whether from the font, paragraphs, page layout, adding tables, indents, among many others. All this in order that the user can develop compelling newsrooms for everyone in an easy and fast way.

What are all the elements to format a Word document?

there are many element types available on the Word platform that will allow you to give unique format to your documents. Nevertheless, there are three main tools that help you get all this from professional way.

To do this, follow each of the tools that we are going to present below:

Font

Undoubtedly the source is one of the most important and necessary aspects in the elaboration of any type of document, since through it you can decide the way in which you are going to represent the letters, numbers and punctuation marks that are written in the text.

In the case of Microsoft Word has a great number of letter font styles that you will be able to use in each of your newsroomsas well as different sizes, fonts, whether italic, bold, strikethroughhe offers you text fill optionsamong many others that will help you create perfect essays.

In order to access this tool, you simply have to go to the “Word Ribbon” and there select the tab “Start” and then go to the section “Font”, as you can see here you will find everything related to this category so you can start give the desired look to your worksheet.

Paragraphs

other of The essential tools that cannot be missing in a document are paragraphs, since from her you can largely design the type of text you want to create, either a boring or funny text. When mentioning a boring text reference is made to those wordings that contain few paragraphs and where each of them usually have long extensions of words which finish boring the reader just by looking at them.

The most recommended in these cases is to use of paragraphs no longer than 5 or 6 lines, as this will automatically prevent the reader gets bored or feels disinterest in reading the text embodied there. Also, in the word paragraph category you will have the opportunity to have different elements that will help you achieve better results.

Among them you will be able to get the location of the paragraphif this is going to find centered, left or right or just justified. you can also create bullets and numbering to offer other types of stylesyou have one spacing and line spacing optionyou may apply shadowsamong many other commands that you will have there available to use.

In order to use this tool you will need to log in to the “Options” and there you select the tab “Start”, Then you must go to the section of “Paragraph” so you can do use of each of the commands there available.

Page design

And finally, we present to you the “Page design”, without a doubt some other extremely important tool when wanting format a document. This is where you can select the measurements you want to your worksheeteither modifying margins, size, columns, applying themes, page backgrounds, indentationamong others.

All these commands offered from this tool will allow you to create and modify the most important aspects of a document. That is why the importance of know how to work with each of them, since this will allow you to get really professional results.

One of the great advantages offered the page layout is that it allows create page borders and backgrounds, as well as the watermarkswhich will allow you design 100% personalized documentspreventing other people from take advantage of them. To access this function you must go to the “Options” and there we select the tab “Page design”, in this way you will be able to find all the elements there available.

Steps to Format a Microsoft Word Document Like a Pro

Taking into account What are the main tools of Word that will help you give each of your documents in this word processor a professional formathere we are going to teach you how to use each one of the most important commands to carry out these processes, for this follow each of the methods that we will teach you next:

choose style of Font

The main element that must be taken into account when starting writing some text document is the type of font that is going to be chosen for it. This too It will depend on the type of writing what is going to be done and for whom it is directed. If it’s about the preparation of a serious document which will be presented in work or universitymust be set with a serious font style.

This is mentioned because in Word you will find a very large list with different font styleswhere you will find many types of letters that they are not suitable to use when it comes to doing serious work.

That is why we are going to show you below how you can start choosing the correct type of font for your worksheet:

• To choose the type of font you wantyou need to go to the tab “Start” and there to the category of “Font”, here you will find a box that by default will say “arial”, this is the kind of most used font and that It is marked by default in the word processor.
• to choose what type of font you want to useyou just have to click on the arrow that appears there to display the list of all available sources, you can try one by one until you get the one you like the most and it is according to what you are looking for.

Change font size and font

Another important aspect to take into account when wanting format the document is the font size. Please note that it is recommended not to use neither a very small nor a very large letterthe most widely used standards for this type of element is use a size of 12 or 14 for paragraph letters.

in case you want define the size of titles these can go of 16, while the subtitles of 14, In this case the text of paragraphs should be size 12. Is difference between the sizes will help the reader to differentiate the text with the titles and subtitles that contains the same.

In order to apply this element you need to perform the following steps:

• The first thing would be to enter the tab of “Start” and there in the section font.
• Now you must select the box that appears right next to the sourcein this case you will notice that it appears with a number marked on it.
• Here you must click on the arrow that appears there for you to unfold list of all sizes there available, in this case you must select the number of the size you want to give your wording.

• Another way to modify this is by clicking on each of the the letters that appear on the right side of the boxwhich there are two a’sone bigger than the other. If you click on the big A the value of the size will increase you two points, that is, if it is at 12 it goes up to 14. In the case that you don’t want to increase the size but decrease itthen you must click on the small A, and this will make if size is 12 decrease to 10 and so on each time you click on it.

Set the paragraphs

As we mentioned before, Paragraphs are undoubtedly one of the most important parts when writing a document.mainly because depending on their form the text may or may not be interesting to readers. Note that creating long paragraphs of 10 or more lines are not highly recommended.

if you want to get really attractive texts and that have a format that offers a very good appearance to the reader, then it is necessary that do not create paragraphs longer than 5 or 6 lines.

You could also make use of each of the commands that appear there and which we explain below:

• When it comes to a document is addressed to other peopleEither for your bosses or your teachersthen it is very important that justify the textsince this will make the same look neater and be much more organized when reading.
• For justify the paragraph you must go to the tab “Start” and there you select the ordered lines icon that appears on the screenwhich is called “Justify”. You can do this if you haven’t started writing yet. In the case that you have already written the paragraphthen you must select it completely and then if you select that icon.

• Another element that is very important to apply is bullets or numberingthese are recommended to be used when you have to define a series of characteristics or advantages, which you can mark with a vignette to represent it in a more orderly way.
• In the event that it is a presentation of products or servicesthen you can make use of the numeration, where will it allow you go listing each of the products that you are detailing You can too create multilevel lists if necessary, either to elaborate the index of the work or define several elements that are found by categories or subcategories.

• You can also modify what is the space between paragraphs and line spacing, this way you can decide what distance you want to exist between each of the lines of textas well as the distance between each of the paragraphsfor this you simply have to select the icon of “Space between lines and paragraphs” located on the right side of “Justify”.

• In this way you can try each of the elements that you have available in this category, you can also add padding to your paragraphs, apply borders, modify indentation, order from A to Zamong others.

Configure Page Layout

And finally, we find what it is page layout settings, From these tools you will be able to carry out a lot of features that will help you improve your document formatting to a great extent.

That is why below We present some of the functions that you will be able to apply from “Page Design” in order to create texts with a better appearance and much more attractive for the reader:

• We start with the section “Topics”, here you will find different types of topics you can apply to your worksheetthis will make it look different depending on the theme you choose. Please note that this change the titles, subtitlesamong many other elements available there.

• Another category available there is that of page setupfrom here you will be able manage what are the sheet margins, orientation, size and columns. In addition, you can also define the number of breaks, line numbers and hyphens. As you can see from this section you will be able to modify almost all aspects of the structure of the sheet so as to give the measurements and desired orientation.

• The page background is another element that you will be able to modify from the page layoutin this case you can apply a watermark, page color, or page borders. This will allow you to put a personalized touch to your documents in order to prevent third parties from making use of it at the time of share it on the web or over a network share.

• You will also meet the Paragraph categoryin this case you will be able modify what is the indentation and line spacingas you can see, both elements can be modify directly from the tab “Start” in “Paragraph”, as mentioned above.

• Finally, you will find the category of “Organize” here basically you will have functions like “Adjust text position”, “Wrap text”, run forward or backward, align, group elements or ungroup or rotate. These elements will help you in what is the organization of your documents allowing you to be too much easier work on them, especially when images or forms are handled.