WhatsApp automatic replies are an excellent tool for those users or companies that cannot immediately answer other people’s messages. This is because they can be used as a warning method to indicate that they are not available at any given time. They can also be used to offer services.
In this way, in case of being a company, with this tool you can start a conversation with the client and depending on what keywords are used in this, provide immediate and necessary information to clarify possible doubts.
If you do not know this method in this guide we will explain step by step, how you can create automatic responses in WhatsApp, as well as which applications you can use for this purpose.
Index:
What is an autoresponder and what is it for?
As the name implies, autoresponder is a function used to issue a response mechanically. In this case, these are apps that are used to automatically respond to those who write to us .
There are countless applications of this type where you can turn on to reply automatically. However, there are methods that can be done without the use of third parties. But of course, this depends on the messaging system used. For example, you can create them in the text tools of your Android or iOS mobile and you can also do it in Gmail, Outlook.
It should be noted that in the case of WhatsApp they cannot be created through the native application, although it is possible to do so using other external apps created for this purpose. A great feature of these apps is that they can be configured; depending on whether the services are available in which you decided to use to respond to specific keywords, in order to send accurate information to other users.
This method is commonly used by companies that provide services of any kind to save time and personnel in answering the most frequent questions of their customers.
Similarly, they can be used personally to give information to another interested party when for some reason you cannot respond. For example, to give notice that you have traveled, you are in a meeting, among others . The possibilities are endless.
Why use custom responses in WhatsApp? Advantages and benefits
Customized responses are tools that help to distribute information quickly and without waiting times. They can be adapted to the needs of the person who uses them and do not generate any problems when using them, since which are completely legal.
They can be used for 2 different roles:
For the User
In the case of users, the advantages lie in being precise to give small details when not being able to answer them. For example, if you are in a meeting and cannot answer, you can create a message for all your contacts indicating that you are in an important matter and you will respond as soon as possible.
The benefit of the users is little , you will only provide some pieces of information and details to those who write to you, therefore it will not be necessary to create a configuration to grant a replica as requested.
For Companies
For those companies that use WhatsApp Messenger to provide services, the merits and benefits are better. In the case of advantages, it means saving time and money on new staff.
The benefits are greater for these, since you can give useful and accurate information to those who request it , without the need for someone to answer them. This taking into account that if it is a large company it would take too much time sending replicas to each one.
To summarize, mechanical responses can be configured to answer specific words and thus provide information and clarify doubts accurately. You can send links, create a response list and in this way guide the user to answer the questions directly accessing the key terms indicated.
Steps to automatically reply to WhatsApp to automatically answer WhatsApp messages messages
While it is true, these are easy to create and do not have many complications. Of course, in the case of a company, to create them it is ideal to know the most frequent questions that your customers and future customers will make you, so you can add them and give an automated response to it.
Then you can choose the different steps:
From WhatsApp
In the case of WhatsApp it is not possible to establish an automatic response , for this you will need an external tool and a previous configuration, so that the incoming messages are answered mechanically.
The positive thing about this is that so far Google and other companies do not punish the use of these programs, so you can use them without worry.
With an External App
Depending on the app you decide to use, creating the list of automatic responses may vary. In this case we will give you a brief explanation about how to use one of the most famous and best rated apps in the Play Store, this is WhatsAuto .
To handle it you must do the following:
- The first thing you have to do is open the app and activate the «Auto answer» .
- option. ask permission to access your notifications and in turn to work in the background. So you will have to give him access to all the necessary information.
- You will immediately notice that it already contains different default texts that you can use or choose to create new ones. To produce a new message you just have to click on the pencil in the “Auto answer text” box.
- Try to create precise and shortened automatic responses, in order to be able to use the functionality of custom messages and react to a keyword in an optimized way to provide the best information. For example, if you have been written «Hello», the app will respond immediately with a «Hello» or whatever you have configured to answer that message.
The best of these tools is that you can configure various keywords so that you can create a list of words that the user can use, providing all the information you need and saving you a lot of time.
List of the best applications to create autoresponders in Whatsapp Messenger
There are different tools that you can use to give automatic answers in WhatsApp and save you a lot of time, which can create high benefits for your business or company.
Among the apps are:
AutoResponder for WA – Auto Answer
It is an excellent application easy to configure, as we explained earlier in the operation of another app, it can be adjusted in the same way. You will not have problems when using them.
You just have to get used to its user interface and make the necessary changes to create a list of automated responses that provide all the information that your future client needs when you know your company.
WhatsAuto – Application of automatic responses
We talked about this app and explained how it works and how you can configure it correctly to give it the best use. Keep in mind that despite what we mentioned, it may be difficult for you to do your duties at first.
The best thing before providing a service with automatic responses is to make sure that you have correctly configured each answer you want to give, and if you provide all the necessary information about your business or company .
Auto Reply for WA, NO ADS, Whats Autoresponder App
A new application in the Play Store, currently has few users who have tried it. The disadvantage that it can have today is that it is in English, but its configuration and use is similar to other tools already indicated previously, so this is not a limitation to use it, you can try it and as in other occasions, go configuring and seeing that the automatic answers work correctly.
AutoResponder for WA … SMS business cards span >
As well as other tools, you can create different templates or self-reply messages for specific cases such as incoming or outgoing calls. You can attach different files such as images or videos and send them by WhatsApp in an automated way. The configuration of this is very simple and will not take long.
Auto Reply for whats – AutoRespond Bot
Another that adds to the list and is new to the Play Store, so far it works correctly and complies with what it offers and is totally free . Although it is in English, its user interface is very intuitive which will make it easy to use and adjust.