How to insert a Microsoft Excel spreadsheet into a Word document? step by step guide

While it is true, Microsoft Office stands out for being the most recognized and used office suite in the world. Because it has managed to cover the entire Internet market because it interrelates desktop applications, servers and services for operating systems, in a single service.

Thus, one of the most used programs of this office suite, without a doubt, This is Microsoft Word and Microsoft Excel. Which, by default, are considered the word processor and the spreadsheet most important so far, respectively. Which means that, They are very useful for many users..

That is why, through its latest versions, these softwares have focused on optimizing the user experience and, therefore, It is now possible to link an Excel spreadsheet with a Word document easily. Through this post, we will teach you how to proceed correctly in such cases.

What should we keep in mind when inserting an Excel spreadsheet into Word?

Basically, a spreadsheet refers to a computer program that makes it easy to perform, manage, and manipulate a wide variety of complex calculations from numerical data that are stored through tables. So it is a very useful tool. for both students and professionals from different fields.

This means that a spreadsheet is considered a multipurpose tool that is perfectly suited for carry out office activities related to data organization. In addition to that, it works to make timely decisions by creating graphical representations of the synthesized information and allows to establish strategic levels in favor of any objective.

Therefore, there is the possibility of insert a spreadsheet from Excel into a Word document. Due to the great utility of these elements that, of course, they manage to enrich any digital writing in a remarkable way and can simplify the tasks of all those users who must manage their information from a word processor and a spreadsheet, simultaneously.

In addition to this, it is also necessary to take into account that, if at the time of adding the spreadsheet in question within a Microsoft Word page you choose to do it from the “Link” optionall the data modified within Excel, will also be updated within the Word document, automatically. This, as long as you use the 2016 version of the office package. So that, any changes made will be reflected in both programs at the same time, practically.

Steps to insert a Microsoft Excel spreadsheet into Word

As we indicated before, the possibility of adding an Excel spreadsheet to Word is very helpful for various students or professionals who must manage and edit their information from these two programs, simultaneously. However, as your requirements may be uneven, There are two ways to do it.

In this sense, both software focused on the productivity of its users, offer the possibility of insert a spreadsheet with the data entered in Excel to display them from Word and, apart from that, they also allow add this type of blank tables directly from the word processor.

Now, to begin, we will explain each of the steps to follow in order to add an excel spreadsheet in microsoft word the traditional way and in order that any changes made to your source program, be displayed inside the Word document automatically:

• First of all, you have to access the Excel document that contains the data to be displayed in the form of a table. stop there, copy range of data to paste into Wordeither by selecting the option “Copy” or with the keyboard shortcut “Ctrl + C”.

• Once you have copied said element to the clipboard, it is time to open the Word document where you want to insert the spreadsheet and when you locate the insertion point, proceed to paste the same. Either through the option “Paste” or with the key combination “Ctrl + V”.

Next, it is time to choose one of the following options during the paste process: “Link and use destination styles” or “Link and keep source formatting”:

• Since then, any changes made to the spreadsheet from Excel, will be reflected in your Microsoft Word document. Also, in case you close the latter and still make a change in Excel, you will be asked if you want the element to be updated in the linked filesonce you access the Word file again and that, We recommend you answer “Yes”.

• If you want to edit the table coming from Excel directly from Word, you will have to right click on that table, select the “Linked Spreadsheet Object” option and then click on “Link Edition” to optimize its appearance.

• On the other hand, if instead of adding an Excel spreadsheet with the data already exposed, what you need is insert such a blank file type into a Word document, there is also a practical solution for you. Fortunately, it is a method that requires a very simple process to follow and here we show you what it is, step by step:
• In this case, the entire process must be carried out from Microsoft Word, exclusively. Which means that, you have to start with open any Word document to insert your Excel spreadsheet.
• After that, locates the insertion point on a page or, the specific area where you prefer to add the Excel-type chart or table.
• Now it’s time to click on the “Insert” tab found in the word processor’s options bar. There, look for the Tables group and once you press the down arrow, you have to select the option that indicates “Excel spreadsheet”.

• After doing the above, the excel table will be displayed in the indicated place and it’s time to start adding each and every one of the data that you want to present in such a way in your Word text, with all of Excel’s own tools and without having to leave the word processor.