Microsoft Word Spelling and Grammar Checker What is it, what is it for and how to configure it?

By default, Microsoft Word has been listed as the main word processor used around the world, thanks to its remarkable trajectory time and the large number of users it currently gathers. Taking into account that, is included in the famous Microsoft office suite.

In this sense, Word refers to the most widely used program for create, edit, customize and manage a digital writing of any kind. Since it is handled by both students and professionals from different backgrounds, thanks to the optimal tools it offers to enrich documents.

One of them, It is the spelling and grammar checker that this program has to detect misspelled words in a text more easily. To learn more about this feature and how can you use itkeep reading.

What is the Microsoft Word spell checker and what is this tool for?

Before specifying some interesting data regarding what you should take into account when using this function and how you can activate or configure it in the word processor, it is worth specifying what is the word spell checker for, specifically.

In this sense, a computer spell checker can be defined as a software application that is used to analyze texts in order to find and discover misspellings, in order to proceed to correct them manually or automatically. Therefore, in the case of Word, it consists of a function that is integrated into the program to facilitate document management.

Therefore, the spell checker in Microsoft Word serves to help the user to enrich the writing of his text, mainly. Taking into account that this is achieved by comparing the words of the text with the words in a dictionary and, therefore, if they are not in it, they will not be accepted. Whereby, provide similar terms immediately to replace them in the document.

This means that its main function is to check any text for remove drafting defects, grammatical errors and lexical improprieties, in order to clean it up and make sure that the reader can understand all the exposed content. Since, the goal of the spell checker is ensure documents are completed without typos or mismatches.

What to keep in mind when using Word’s grammar and spell checker?

Although it is a function that works almost automatically in Word, the truth is that the user must take into account certain premises when enabling and using the spelling and grammar checker in said program. As, from them, you will be able to obtain a timely management of said utility.

Thus, mainly it is valuable to focus on the chosen dialect. Well, if you look at the languages ​​section at the bottom of the main Word window, you’ll see that they offer several types of “Spanish”, such as: Argentina, Colombia, Spain, Mexico, Venezuela and many others. Which will completely influence when reviewing and correcting the words of the text. Consequently, it is crucial that select the correct region in this case.

In addition to that, there are also other interesting aspects that must be understood before using the added grammar and spelling checker in Word. Next, we mention the most important:

• This function does not have the ability to modify or rewrite the original story created by the author, as many people assume. Since, it only focuses on improving the structure of the writing and its presentation with respect to the expressions.
• Its mission is not only based on providing a general assessment of the aspects that have to be corrected within the document, but it also deals with offer recommendations and guide writers to optimize their texts.
• a spell checker do not impose your personal style, since he knows the importance of the author’s opinion always prevailing. Therefore, he will not make changes to the text without his consent and well, he only contributes ideas to improve said writing at a lexical, grammatical and syntactic level.

Learn how to turn on and configure Microsoft Word’s spelling and grammar checker.

In view of the excellent benefits offered by this Word utility, it is relevant that all users of the program know how to activate and configure itaccording to your requirements when managing any digital writing.

Therefore, below, we explain each and every one of the steps to complete to use Word’s spelling and grammar checker correctly:

reviews

The first thing you can do through the spell checker of this Windows program is make revisions throughout your document. Either to the text in general or just a selected portion of it, depending on what you want. Here we mention the steps to follow to activate this function:

• To start, you have to find and enter the document you need to edit this way.
• Once the above is done, go to the Word options ribbon and click on the tab that says “Review”.
• Next, within the Review group, proceed to Click on the option that says “Spelling and Grammar”.
• Now, in case the software finds spelling errors, will proceed to select them automatically and on the right hand side, a dialog will be displayed with the first misspelled word found by its spell checker and grammar checker feature.
• Finally, you just have to decide how to solve said errordepending on the alternatives offered (omit, change or add to the program’s dictionary) and thus, Word will go to the next incorrect word or expression.

On the other hand, if you want to quickly start the spelling and grammar check in your Microsoft Word document, without having to execute all the previous steps; you can simply press the F7 key and, automatically, the program will show the first fault located.

Fixes

Among other alternatives around Word’s spelling and grammar checker, there is the possibility that the same system carry out the corrections instantly. Considering that, this tool is also known as “autocorrect”.

This function corresponding to the grammatical spell checker, provides the facility to establish specific failures in order that are modified by the Word corrector, by default, in case the user introduces them. Likewise, it is also possible to mark other helpful automatic correction functions.

Here we indicate how you can access this section easily, to stipulate and save corrections or “autocorrections” what do you want Word automatically perform:

• Located in the document in question, proceed to click on the “File” tab in the program options bar.
• Followed by that, in the sidebar left, click on “Options” and with this, a new window will open containing different selections.
• Subsequently, click “Review” and specifically in the section of “AutoCorrect Options”press the button that indicates that name to establish the terms you need.
• Finally, click on the two OK buttonsin order to save the changes made and with that, you will have already set the default autocorrect for Word.

Reviews in another language

Although it is true, the Spanish language will appear as the default language in your Microsoft Word document. But, in case you need to write a text in another language and correct it correctly, there is the possibility of making revisions in a different language without any complications.

In this case, the step by step that must be followed, is next:

• As in the previous cases, start with search and enter in word document in which you want to undertake a spelling and grammar check in another language.
• Then it’s time to select the “Review” tabin the options bar of the main window.
• Followed by that, go to the Language box and press the down arrow of the “Language” option. Between the two options displayed, click on “Language preferences…”.

• Finally, a new window will open and in the section indicated to choose editing languages, proceeds to add the additional languages ​​that will facilitate the reviews. That is, if your text is in German, for example, you must add that language there.

List of the best tools to correct grammar and spelling outside of Microsoft Word

If, for some reason, you prefer to use tools other than Word’s spelling and grammar checker, even when you write your texts from this program; there is the possibility of making them. Since, at present, they have been created several external tools to said program that manage to correct spelling and grammar easily.

That is why, to conclude this post, we will emphasize a total of 5 completely optimal free tools to enrich any digital document at the spelling and grammar level:

CorrectorOnline.es

In the first place, we place this online tool that is used to find and highlight basic errors, spelling, grammar and style in any digital text. Once these errors are found, it will proceed to suggest corrections to easily enrich your document. Which, in addition to supporting writings in Spanish, also has other versions that allow revisions for other languages, such as: English, Portuguese, French, German, Italian and Russian.

For its part, regarding its operation, we limit that you simply have to copy and paste the text to modify in the indicated field and if you check the AutoCorrect box, the tool will take care of displaying a results page with a list where it names all the errors discovered. this one time click the “Send” button.

copywritely.com

Another of the most recognized tools to review and correct texts based on possible spelling and grammatical errors, is this platform that is characterized by being one of the most complete for it. Since, apart from reviewing the content and offering advice on making quality modifications, we also works as an online editor and sentence checker.

In addition to that, detailing the process that must be followed to use this tool, it consists of paste the text you want to review or its URL to discover spelling and grammar mistakes. Subsequently, you will get recommendations on how to solve the errors found, it will also proceed to rewrite the text using the online editor and then, you will get the updated text.

languagetool.org

It consists of another online spell checker, which is ideal for quickly and easily checking errors, without the need to use Word and just by accessing the Internet. Valuing that, it is a free tool (with some paid plans too), which has the ability to review texts in multiple languages (Spanish, English, French, German, etc.) and no limitations on the length of the writing.

For its part, it admits up to 20,000 signs for each verification, it is an optimal mechanism for modify style, grammar, and spelling, plus it has the ability to discover up to more than 2,500 additional errors in a short time. To start the review, just paste the text, select the correct language and click on “check text”. It should be noted that, offers a browser extension for Google Chrome.

Mystilus.com

It is an online payment tool that offers two subscription plans to its users and due to the large number of tools it has, it is a route used by many professionals when managing their digital texts. Thus, in any plan, Stilus provides grammar, spelling and style checking, linguistic tools, review reports in various formats (PDF, TXT, DOC or HTML) and also guarantees personalized language settings.

In addition to this, It has extensions for Word on Windows and also for WordPress, considering that it integrates perfectly to simplify the editing processes. Among other details, offers interactive correction via the web, its lexical base is constantly updated and it has a multilingual user interface. Inclusive, provides up-to-date suggestions with didactic explanations and bibliography.

Plagiarisma.net

Finally, we highlight this other online proofreader that, although it has an unattractive page design and is less famous than the other detailed alternatives, is considered a good tool for check the spelling and grammar of any textespecially because support multiple languages and among them is Castilian/Spanish. In addition, it should be noted that it’s free and easy to use.

Once you access the website in question, just paste the writing in the corresponding blank fieldto then choose the language of said text and proceed to Click the “Correct Spelling” button, with which the tool will perform the indicated correction. In addition, it has various options for edit the document in question (bold, italic, underline, font size, size and format, etc.).