Gmail with 1.5 billion users and Outlook with 900 million users, are the most important free email services in the world, both have a large capacity platform, which allows you to store large files and of all kinds.
However, these applications have very marked differences and characteristics as for example, while Gmail archive messages to save space, Outlook removes them, Gmail apply labels to sort emails, Outlook he does it with folders.
In the following text we are going to show you a comparison between Gmail and Outlook, as well as analyze the various elements that compose them such as security, integrations, organization, attachments and personalization, among others, and so you have a clearer idea of what both platforms offer.
The definitive comparison between Outlook and Gmail. What is the best Internet mail service?
In the comparison that we will see below, we take into account several factors that are very important so that these platforms can provide a service according to the needs of their users, These elements represent the preference of many organizations and you must choose which of the two you are going to select.
It’s a “facing” with solid arguments that will allow you to have knowledge of all the elements that make up these platforms, and that it goes beyond just sending a message or transferring information on the fly.
We are going to go into depth and know everything related to this topic:
Security
Email security is an element that is becoming increasingly important, since on many occasions the information that circulates through these means is highly confidentialJust imagining an account hack makes us sweat.
Let’s see:
- Gmail: It has two ways to verify emails, on the other hand, it offers the option so that you can activate an icon through which the emails of all senders can be confirmed, all this by the method “Transport Layer Security”. It should be noted that if an email is sent from Gmail to an account that is not concurrent, the emails cannot be encrypted or received during the process.
- Outlook: It has two ways of verification, suspicious or unwanted emails usually appear in the security bars, which are usually red or yellow, this can be seen in the upper area of the email. In general, Outlook emails have very safe sender icons.
Integrations
It is very important for the user that the emails can integrate different tools at their service, since this facilitates the administration of these, without having to go to another application:
- Gmail: offers a wide variety of tools, resulting in a varied use within the platform, with plugins that increase its capacity, making the user benefit a lot from these elements.
- Outlook: offers to manage the tools directly, allowing the user to choose the factors to be used, as well as the integration of the elements from the inbox itself, all so that it is the same user who personalizes and has what is available. that you will need at that time.
Organization
Organization is a fundamental weapon, an orderly mailbox saves you a lot of work, especially if it is a company or organization:
- Gmail: It has new elements, such as putting stars on the most relevant emails, in addition this organization consists of labels and tabs that can be used according to needs, the information is ordered by date, while the spam emails they are sent to a different folder.
- Outlook: It has a section where the important messages are, while in another tab the rest of the emails can be located, the information is synchronized by date, thus indicating the messages that have arrived during a given month, allowing to observe all the information in a detailed way .
Attached files
They are the essential part of any email, since these are what allow the user to transfer all the information, either in the form of graphics, texts, documents, audios, among others:
- Gmail: Files can be attached easily through Gmail, from the “Compose” button pop-up window you can attach information from either one or more files simultaneously, of any format, with a truly fast download speed.
- Outlook: It allows you to send files with all kinds of formats, but the upload speed of these is a little slower than that of its peer, so if you don’t have a good Internet connection, you will have to try sending them several times.
Personalization
The customization of the email interface is nothing more than adapting it to your tastes in terms of visual and usability, for this reason, both Gmail and Outlook show their very attractive letters in this regard:
- Gmail: It offers very striking themes, with a wide variety of colors, which will allow you to have an inbox very much in the style of the user, you can also change certain aspects in the reading panel, as well as the appearance of the tabs.
- Outlook: it has attractive and striking themes, change of place in applications and integrations with other applications, as well as striking colors in the appearance and in the shapes of the letters in the inbox.
Multiplatform support
Having technical support is very important for mail and messaging services, since sometimes events may occur where the help of experts is necessary to show us a quick solution, and thus be more relaxed with the use of these:
- Gmail: offers its users a help forum, where everyone can express their concerns in case of failure or simply clear up doubts about the service. On the other hand, it has enabled a community support, where questions and cases that the user may present will be addressed in a personalized way.
- Outlook: It has a forum where all users can express their concerns, in addition to having personalized help in case of presenting problems, whose solutions are usually solved very quickly, it also offers its users tutorials or guides, in which each person can know firsthand hand what to do in case of any eventuality.
Quick registration with other platforms
it’s possible perform any type of operations from various places without the need to have a computer nearby.
In the case of emails, the registration of new users from mobile devices is more and more frequent, allowing this to be a fast and secure process that can be done in a matter of a few minutes:
- Gmail: The procedure is very easy, especially if you have an Android device, since this will facilitate the work, otherwise, it is possible to download the app and from there it is possible to register new accounts or check the mail several times.
- Outlook: It has a mobile application, from which you can register and check the mail as many times as the user deems it convenient, it can be handled from any platform without any problems, synchronizing notifications to the device that is used at that time.
Storage
An aspect that should not be missed when saying which platform is better is storageWell, how do we know? very valuable information is received in each email, which in many cases usually has a considerable weight.
On the other hand, storing long-term emails also creates a specific weight in the storage of these data:
- Gmail: It has a storage of 15 Gb having the possibility of expanding it by buying extra space, it allows you to save any kind of files, videos and images in a compressed way thanks to applications such as Google drive.
- Outlook: It has a storage capacity of 5 Gb, on the other hand, it allows you to compress files thanks to its One Drive service where you can save all types of files, it should be noted that the more time you spend using the Outlook account, the ability to storage will increase progressively.
Instant messaging
This service has boomed in recent times, especially for younger users, or for companies that want their users to be able to communicate internally with each other:
- Gmail: It has instant messaging, allowing you to communicate with your contacts through the Gmail chat, you can also use the Hangouts service, which is progressively disincorporated, and hold conversations with people who use this application.
- Outlook: has instant messaging thanks to Skype, which can be used from Outlook without having to download the application, allowing you to chat, send files and add or delete contacts.