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How and why save your most important messages from Slack so they are never deleted? Step by step guide

Save your most important messages from Slack it will allow you to never be erased. For this reason, it is convenient that you know in detail all the information related to this useful tool that the platform offers.

We’ll show you in the following paragraphs why you should save the most important conversations from your Slack account. To do this we will teach you the step by step to define a message as important and prevent it from being deleted.

Do not miss anything and learn about other actions you can take with Slack messages to learn how to improve your team communications. Check out.

Why should you save the most important messages in your Slack account?

Slack allows you to save up to 10,000 messages in the free versionOnce this limit is exceeded, the oldest ones will disappear. This does not happen in the premium subscription in which you have the possibility of unlimited archiving of all conversations. For this reason, when you have a free version of Slack it is convenient to save important messages for improve storage management.

But this is not all, you would also have to do it if you hire a paid subscription, you must store specific conversations to maintain protection against loss of information important. Always you should consider saving strategic messages to support protocols, procedures and any matter of interest to the organization that have been communicated by Slack.

Learn step-by-step how to define a message as important and prevent it from being deleted in Slack

We will show you below the step by step you must do to define a message as important and prevent it from being deleted in Slack:

Choose the message you want to archive

The first thing you should do is access the section Channels or Direct messages, if you want to save a private conversation. Then you’re going to have to open the channel or search for the member who has sent you a chat. Once you have found the item, you are going to click on it so that you can select it.

Save the message as important

With your computer you will have to move the mouse pointer over the message to activate the menu tools. At the end of these options you will have to select the icon of a label. When you click on this function the message will be marked in red. In case you want to save the message using Slack from your mobile you will have to keep it pressed until a pop-up menu appears where you can choose the tool save.

Other actions with Slack messages that you should learn to improve your team communications

In Slack you can not only save a message as important, but also perform other actions that will help you improve your communications with your work team.

Let’s see what this is about:

Forward to another user

Forward to another user

If you wish send a message to another user or a channel you will have to select the communication from your computer hovering over the conversation. Next, you will have to choose the function Share message, represented by an arrow icon.

You can find this option on the right side of the pop-up menu. After this you must choose with which user or channel you want to share the message. To finish you will have to press the button ShareIf you wish, you can add a new message before forwarding it.

If you want to forward a message from your Android or iOS mobile, you will have to select the conversation and then choose the option Share message. Then you will have to click on the name of the channel or on the user to whom you want to send the conversation. Choose the paper airplane icon to finish the task. In all cases, you will not only be able to share or forward your messages within Slack, but also off the shelf. So you will be able to choose other social networks without any problem.

Mark as unread

For mark a message as unread you will have to choose it and press on the 3 vertical points which you will find at the end of the conversation section. After this, a menu will open in which you will have to choose the option Mark as unread. To save steps you can press the letter U on your computer keyboard. If you do it from your mobile you will have to select the conversation to display a menu in which you will have to choose the tool Mark as unread.

Copy message link

Copy message link

The steps you will have to do to copy a link are similar to those of sharing a conversation, which we show you in the previous point. That is, you will have to select the chat and then search for the function Copy link, both from your computer and from your mobile.

Set reminder

A good tool that has Slack is to offer a reminder so that the user receives a notification of a pending task or a follow-up of a work to be done. For this, it is necessary to go to the message and choose the lightning bolt icon in its body.

After clicking on the mentioned option, you will have to select the tool Set a reminder. This will make a window appear, you must fill in the field When the date you want the notification to appear. You will also need to complete the sections Time Y Description; finally, you will have to press have button Create.

In case you want schedule a reminder from a mobile device you will have to do the same steps and the tool Slackbot will send you a reminder with your description at the chosen time. You can not only create a reminder for yourself, but also for other users. For these cases you will need to use commands for best results.

You can use the following:

  • If you want to make a reminder for you you will have to write in the body of the message /recordar and then select Set a reminder for yourself.
  • Instead, if you want to name and schedule a reminder for a member or channel you must write /recordar [@alguien o un #canal].

Set conversation

You can set up a conversation so that you have a certain message in mind at all times. This you will be able to do from the computer by going to the chat you want to set, then the pointer will pass the message and choose the 3 vertical points that you will see at the end of the body of the conversation.

A menu will open in which you must click on Fix with a pin to the channel, in case you want to do it with a group conversation. Or, you will have to select Pin this conversation for a direct message. When you want to set a conversation from the mobile, you will have to press and hold the message with your finger and then choose Pin this conversation within the pop-up menu.

Reply in a thread

Reply in a thread

The threads they are conversations that connect to the original message you receive. For this reason, it is convenient to use this tool to maintain order in the work group or in direct messages.

The steps you must do on your computer are simple, you just have to select the message to which you want to add a thread and then click on the option Reply in thread. After this, you must enter your message and send it. When you want to do this task from your mobile you will have to select the message, choose the option Add an answer, write your answer and then press on the paper plane icon.

Add shortcut to message

Select the message to which you want to add a shortcut, then choose the menu represented by 3 dots and choose the option Add a message shortcut … for what Slack it redirects you to its official website and you choose the type of tool you want to add.

In all cases, you must press the “Download the app” button of the following tools:

  • Google Calendar.
  • Outlook Calendar.
  • Simple Poll.
  • Polly.
  • Google drive.
  • OneDrive and SharePoint.
  • Asana.
  • HubSpot.
  • Zendesk.
  • Salesforce.
  • Giphy.
  • Translate.
  • Evernote.
  • Monday.com.
  • Pocket.
  • Xactly Incent.
  • ServiceBot.

Once you have downloaded the application you must click on the lightning icon located in the body of the message and then select the app you need.