Microsoft Outlook is known as the evolution of Hotmail. In the present it has grown much more as the tool that allows us to improve in our daily tasks, thanks to the fact that it contains a variety of web applications that helps us increase our productivity at work.
Messaging assistance allows us quick access to our files online from any device; the latest version accepts us to dispose of the appearance of our account as we want and how we consider to work better.
From your email you can work and manage the data you have in your tray in a simpler way, for this reason in this post we will inform you how you can streamline this process by using the preview.
What information can be seen in the Outlook preview?
The Outlook email service It is a great ally when it comes to keeping our work schedule under control. Sometimes the rush does not allow us to download the attached messages that arrive to us daily, it depends on your occupation, you may receive dozens in a day. Then you only want to have a small view to make sure that the expected item has been received correctly.
It is here when this tool simplifies this action for you, that is, you can see through a preview the file or what has just entered your email tray, without requiring an extra application. If in your reading panel you have emails with attachments from the Microsoft Office and Microsoft 365 package such as: Excel, Word, PowerPoint and Visio, you can get a preview.
By checking the box “Always show preview of messages”, in the tab “Setting” of “Reading panel” In a matter of seconds you will be able to know what the content or file is about without having to open or download it, this way you save time. The main view according to the adjustment you have made or want to make It will show you one, two and even lines of the text contained in the email. By default the software is configured in one line, if you don’t want to see any you can also deactivate it.
Learn how to turn preview on and off in Outlook
In your account you will have an inbox, items sent, deleted and others, these are your message folders and you can manage them at your convenience; if you locate the “Subject” just below you will see a preview. If you did not know that this option was called like that, then you already know. On the other hand, the view of your files in Microsoft Outlook you can also expand it or disable them in the same section.
We explain how to do it depending on the equipment you are using, take note:
On windows
For people who work Outlook from Windows and want to preview their attachments or messages, you have to read this information:
- At Outlook reading pane you can view the attached files without using a third Program.
- The document PowerPoint, Word or Excel and Outlook they must have the same version installed, otherwise it won’t work.
- The attachment is located below “Matter” In the body of the email or reading pane, click on the file and you will see a preview of it.
- If you click on “Show message” or in the attached item you will open it.
On macOS
To obtain this file option for Mac users, it is necessary to have Mac OS X v10.6 or higher, if so, proceed as follows:
- Click the email or message you want to review.
- In Show Attachment Details, touch the item or file you want to see, the first option indicates “Preview”.
- In this way your attachment will be displayed as a preview window.
Set up a reading pane to preview messages in Outlook
The reading pane is the main interface of Outlook that allows you to see the list of messages or folders without having to open the content of each one, depending on what you want to keep visually. You can customize or change this body to your liking. Outlook is made up of several panels such as: to-dos, people, navigation pane, and more. This time we will tell you how you can configure and use your reading panel to preview messages.
When you select an email from the list you will have access to its content or to all attached files, of course you can manage the functions and appearance of the reading pane. This segment allows you to quickly take a look at your messages.
In the same way, you can configure the panel to show you the first lines of that email list hosted in your inbox; It is a way to attend to your messages and prioritize them according to your criteria. As I mentioned, Outlook lets the user adapt the tool according to their needs: you are free to deactivate, activate or mobilize the reading pane.
By default, the reading panel is already activated, if you want to deactivate it, follow these steps:
- Find the tab “View” and select “Preview the message”.
- Click on Reading Pane and you will find the option “Disabled”.
If this is your case, you want to move or activate the reading pane, do the following:
- Go to the tab “View”.
- Click on “Reading panel”.
- Choose the view of your preference (Right or Bottom).
- In this same section you will find the settings to disable or close only the folder where you are.
Now deactivating the reading pane of a group of folders is done like this:
- For the cursor on the tab “View” and click “Change view.”
- The above option will take you to “Apply current view to other mail folders.”
- Later select folders to which you want to apply that view.