Imagine that you have a work group to which you must constantly send emails to inform them of tasks and objectives to be met. It will certainly seem to you a nightmare having to send emails one by one to all of them so that the information reaches them in the right way.
Nevertheless, Google gmail makes this task easier with the creation of custom contact groups to which you can send mass emails in a few seconds. This feature will undoubtedly save many hours of your time and increase your productivity exponentially.
In the next article we are going to show you how to create these groups using Gmail labelsso that you can get the most out of this feature. We will also share other tricks so that you can better manage your account like an expert.
What are contact groups and what is the use of organizing them in this way?
Is about groups of contacts that are related to each other, such as your family, friends or your co-workers, especially those who are under your supervision and that they see you as their superior (in employment terms of course).
When organizing them, what is sought is that we can access all of them in a more direct way, so that we can send the same email to each one of them simultaneously. Nevertheless, Gmail it does not have a specific option with this name. To achieve this we must learn to use the labels, which allow us not only to group contacts, but also emails to access them as quickly as possible.
The advantages of doing this task are obvious:
- Improve productivity by being able to send a single email to everyone immediately.
- Make it easy to access important contacts so that you can communicate with them as quickly as possible.
These are just a few benefits but the reality is that you can see the bright side in many other ways, so you can be sure that learning to use this feature will make you a much more valuable professional for your company.
Learn step by step how to create contact groups in Gmail from any device quickly and easily
Since you have understood the usefulness of this functionality of Gmail, it is moment that you learn to perform this task from your Smartphone and your computer, so it doesn’t matter what device you’re using.
Go for it:
In the computer
To perform this task in the computer We will not need more than about 2 minutes since it is an almost automatic process. What we must do is simply go to “Google Contacts” and once there we select each and every one of the contacts that we want to add. When finished we must select the option “Manage Tags” and then in “Create Label” and then in “To accept”.
This is all, you will have your label ready with it contact group. To send an email to all of them you just have to go to Gmail (with the same account Google Contacts for the new tag to appear) and compose a new email. In the section “For” We just have to click and write the name of the contact group to which we want to send the mail and voila, it will only be left to finish writing the message and send it in bulk to all the members of the group.
On the smartphone
You should bear in mind that this function is only available in mobiles with Android 9 or higher. If your mobile meets these requirements, you just have to go to the app “Contacts” and in the menu select the option “Create Label” to proceed to put the name that you want to establish to it. After that you will only have to do Touch in “Add contact” and select the contact (s) you want to insert into the group.
Another thing to keep in mind is that to send emails to these users you must have their email saved in their contact profile, otherwise you will not be able to do so. To the complete the label creation the process is basically the same as the computer to send them a message; you enter Gmail, write a new email and in the section “For” write the name of the group you just created and voila, when you finish writing the message and send it, it will reach all of them.
Other Gmail tricks to improve your email management and be more productive
The tags to create contact groups they are not the only interesting option that you can learn to get more out of Gmail.
Here we share with you 3 secret tricks that will help you better manage your Google email account:
Gmail Offline
This trick consists of install an extension for your Chrome browser so that you can use Gmail without an internet connection. This trick is extremely useful if you are a person who travels a lot and spend long hours of the day without connection to Internet. With it, you can open previously loaded emails, as well as search for files in your inbox and even put messages in your outbox to be sent when you are online.
Email sending program
With an extension called Boomerang You will be able to schedule emails, a very useful function when we work with people who live in countries with different time zones than ours. This extension is only available for Chrome and Mozilla so you can only use it from your computer.
Review unread messages
The Gmail advanced search is one of the best features of the platform, to use it you just have to go to the search bar and type “is: unread” so that only the emails that you have not read so far are automatically displayed so that you can review them one by one without any problem. This way you also avoid having hundreds of emails to read in your inbox.