Regular management of a Gmail account offers the user a wide variety of options for all kinds of situations, and among these options, we have the possibility to import and export the settings of our email account.
This feature is very useful when making backup copies, backing up information and transferring it to another mail service, so that our Gmail data is always protected and within reach.
The option to export settings is easily accessible from the Gmail settings screen, and in the next few paragraphs we will explain step by step how to carry out this simple, but very useful procedure.
What aspects of my Gmail settings can I export to another account?
It is possible to export a large amount of data from your Gmail account to use in another mail service. This offers us the maximum amount of information that can be backed up and recoverable from our Gmail folders.
Among the data that can be exported we can find the following:
- Content of sent, received and saved messages.
- Message headers.
- Attachments of all backed up messages.
- Received messages.
- Unread Messages.
- Sent messages.
- Featured posts.
- Drafts.
- Featured posts.
- Chat history.
- Trash can contents.
- Spam messages.
- Archived messages.
- User saved template responses.
- Muted messages.
- Open messages.
- Messages scheduled to be sent in the future.
- Postponed messages.
- User-defined tags and IMAP keywords.
- User configuration.
- Email signatures.
- Automatic reply message and subject.
- Delegated sender addresses.
- Other account addresses.
- Forwarding addresses.
- Filters.
- Addresses blocked.
- The end time of a postponed message.
On the whole, all this data represents almost the entire content of your Gmail, so regardless of whether you are going to use them in another mail service, or keep them as a security backup, you have the guarantee that all your information will be safe and at your fingertips for when you need it.
Learn step by step how to export all your Gmail settings to another Google email account
Through the Gmail settings screen we can get to the settings to export the data from our account.
This process can be done both in the Gmail mobile application and in its web portal:
On Android
The access to Google settings provided by the Gmail app, like other Google apps, allows us to enter the privacy sections, where we will find the option to export our data.
To export a ZIP file with all the Gmail settings, follow this procedure:
- Open the Gmail app on your mobile.
- Click on the profile photo icon, located in the upper right corner.
- Press the button “Manage your Google account.”
- Choose the option “Data and privacy”.
- Seeks the section “Download, or delete your data.”
- Choose the item “Download your data.”
- A screen will be displayed with all Google services that you have the option of support. Choose “Uncheck all.”
- Fill in the Gmail box, scroll down and tap on “Next step”.
- Specify the backrest settings. Define how many exports will be made: one full export, or six exports every two months for one year. Also choose the size and type of compressed file
- Finally, click on “Create export.”
When the process ends, we will see the screen of the history of exports created. It will include details about those exports, and the option to download the tablets with the backed up settings.
On iOS
Devices that have the iOS operating system remains at the forefront of mobile technology thanks to its full compatibility with Google mobile applications, which gives you access to account settings. Thanks to this, users have the possibility to make the necessary export settings of the Gmail configuration and data, as well as all the services of Google that we use, in a fast, easy and intuitive way.
The process to back up configurations on iOS devices is as follows:
- Go to Gmail in you iPhone or iPad.
- Choose the icon of the profile picture, which you will see in the upper right corner.
- Sign in to the section “Manage your Google account.”
- Choose option “Data and privacy”.
- Slide up to option “Download, or delete your data ”.
- Press upon “Download your data.”
- You will see a screen that will show all Google services selected that you have the option to back up. Tap on “Uncheck all.”
- Check the Gmail box, scroll to the bottom and press “Next step”.
- Define data backup settings. You must specify the number of exports to be made: a single full export, or six bimonthly exports over a year. In addition, you must choose the size of the export and the compression format of the file
- Once the parameters have been configured, click on “Create export”
As soon as backup is complete, we will see a screen that shows us the record of exports created. This will specify details about said backups, and will give us the option to download the files with the exported emails.
In the computer
Perform export settings from the Gmail settings implies a slightly more complex process than usual, since it involves a series of additional steps that are not found in its mobile versions. For this reason, now we will give you step-by-step instructions so that you can export and backup the information and configuration of your Gmail account. to another mail server.
Let’s see next:
- Sign in to your account Gmail.
- Click on the icon from the profile picture.
- click on the button “Manage your Google account.”
- Choose the option “Data and privacy”.
- Seeks the section “Download, or delete your data.”
- click on “Download your data.”
- A screen will appear with the option to download the data of all your services Google, click on the button “Uncheck all.”
- Check the Gmail box and click “Next step”.
- Define the export parameters. In this step you will have to define how many exports you want: a total export, or six exports over a year.
- Too you will have to define the compression format of the file and its size.
- Once the parameters have been adjusted, click “Create export.”
As for the process is complete, a screen with the history of exports created, which will include details about these, and the option to download the files with the exported emails.