Default, Microsoft Excel It is considered one of the best platforms that exist, worldwide, for create and analyze spreadsheets optimally. Since this is an arrangement that rows and columns than allows to present any kind of data in an aesthetic way.
In this sense, it is a program widely used for store numeric data, as well as to order and analyze them in order to facilitate different actions from there. Taking into account that, it also provides the necessary utilities to make calculations and make graphs.
Added to this, last but not least, Microsoft Excel offers the possibility of exporting data to different formats, in a simple way. Which simplifies the tasks for many students and professionals who perform their jobs through this office program. Thus, then we teach you how to do this correctly.
What are all the formats to which I can export documents from Excel?
While it is true, Microsoft Excel takes care of save all workbooks in .xlsx format, by default. However, on some occasions, users need to obtain another type of format when storing their spreadsheets and that is why, this program offers the possibility of exporting data to other formats.
Therefore, you will wonder what are the formats to which you can export documents from Excel, directly; without using extra programs or online tools that carry out the conversion process.
Thus, we proceed to mention the main configurations that you can select to export and save your Excel files:
- PDF: It is useful when you have to share the file with someone who wants to view it and does not have Microsoft Excel installed on your computer in order to open the document. So, design, fonts and images will be preserved, but the content cannot be edited.
- XPS: Consists of a format for electronic documents created by Microsoft. Which, allows easy file sharing and it guarantees that when the file in question is viewed online or in print, it maintains the intended format and also prevents the data from being modified.
- CSV: If you need one plain text version of your excel document, the ideal will be to export it to format .csv. This, stands out for display text separated by commas. In other words, the comma character (,) usually separates each text field. Thus, it is used to ensure that the export operation works correctly.
For its part, it is necessary to distinguish that, Microsoft Excel It also allows you to export your files to an infinite number of formats that you find directly in the program by selecting the option "Save as another type of file" and choose the one you want, inside the dropdown menu.
Steps to export an Excel document in a different format to XLSX
If you need to obtain the data contained in a excel document in a different format than the program offers by default, it is important that you follow each of the steps correctly.
Therefore, in the present section of the post, we will explain what you should do, in detail:
- To start, you have to access Microsoft Excel file that you must transform into a different format than XLSX.
- Then go to the upper left corner of the window and click on the floppy disk icon which is used to store documents.
- After that, in the left sidebar, they will show you several options that you have to select, depending on how you need to store your file. In this case, you must click on "Export".
- Now, it's time to choose the format with which you want to save and export the excel spreadsheet. In the first instance, selecting the option “Create PDF / XPS document” to display content without admitting editing.
- On the other hand, choosing the option "Change file type" to save it as CSV or as another kind of file, according to your requirements.
- Finally, after a few seconds, You will get your new file in PDF, CSV or the format you have chosen from Excel.
Online Converter Learn to convert Excel documents to any format externally!
Just as there are converters that allow you to transform an audio or video file, for example, into a different one; there are also tools that they are capable of transforming the files coming from Excel in other formats different from the recognized XLSX.
As these platforms are online solutions that do not require any kind of download or installation on the devices. In addition to that, most converters online are completely free, they have an optimal operation and are easy to handle by any kind of user.
Therefore, if you like the idea of converting Excel documents to any format with the help of an online tool, we explain the process to follow:
- First of all, through your preferred web browser, search for the online tool with which you want to carry out this procedure. In the present case, we will use one known as COM which allows you to convert documents from Excel to PDF, free of charge. But, there are also many other alternatives that you can freely choose.
- Once you are inside the chosen platform, proceed to upload the document you want to transform into a different format. As usual, It is possible to do it in several ways, such as: selecting the document in the corresponding folder, dragging it to the indicated place, entering its address Url or from storage services in the cloud (Google Drive, Dropbox, etc.).
- After a few seconds, when the XLSX file is fully loaded on the platform click on the "Start" or "Convert" button (depending on the platform you use).
- Finally, it only remains to wait for the conversion process to finish correctly (this will depend on the speed of your Internet connection). So finally You can download it to store it on your computer or upload it to the cloud through your service of choice.
List of the best tools to convert an Excel document to any format for free
While it is true, there are numerous online solutions that are used to transform the content of a spreadsheet Excel in a different format than the one provided by default by the Microsoft program. Which, generally, They are completely free and reveal excellent performance.
Reason why, here we present you three of the best options of the moment:
Mr. Data Converter
Although it is a simple platform, is considered one of the most appropriate free conversion web alternatives to transform an Excel document into another type of configuration. Taking into account that, it allows obtaining files such as: MySQL, HTML, XML, JSON, among others. Access its website through "https://shancarter.github.io/mr-data-converter"
For its part, it has a very simple operation that is based on the famous "copy and paste". Therefore, to start the transformation process, you will not have to upload the Excel file to the web but copy and paste its content there, to proceed to select the type of configuration and start the procedure. It also provides the option to write data on the fly separated by tabs or commas.
SodaPDF.com
As its name implies, it is a converter that allows to obtain PDF files directly from an Excel document. Thus, by transforming XLSX to PDF, each spreadsheet will become a simple separate page in the new text document. Taking into account that, It is a static format that does not contain the formulas used in Excel and therefore, the changes made around these elements will not be evident..
Now, regarding the procedure to follow, you simply have to enter the website, select the file you want to convert to drag and drop it in the indicated box or, failing that, load it from the computer or through a cloud storage service. In such a way, the platform will deliver a PDF file as a result.
MySQL for Excel
Basically, this is a plugin that allows the user create a MySQL table by means of excel data that are previously selected. Thus, it consists of a project that is born as a new complement to the Microsoft spreadsheet editor and to access it, it must be done from the same "Data" panel of this.
Therefore, in addition to supporting Excel MySQL conversion, it also allows you to do it in reverse (i.e. from MySQL to Excel). On the other hand, it should be noted that data types are automatically recognized and thus, are specified as defaults for the new table to create. Added to that, the names of each SQL column, will be established by the first row of data of the used sheet.
Download MySQL for Excel Windows