Thanks to the advancement of new technologies, Communicating with other people is an activity that in addition to being necessary, offers many alternatives. Video calls, written messages or emailsare some of the options from which you can choose to run this valuable tool for everyone.
Outlook, one of the most important email services of the world, has the sending of audio messages from its platform, an element that is very appealing to use, and that can be very useful, especially if you want to show information where steps must be followed clearly and safely.
In the following article, you will see how voice notes work in Outlook messages, In the same way, you will learn how to send this type of email by a voice note or by attached files.
How do voice memos work in Outlook messages?
The Outlook mail service is a very important tool for communication, as it displays items that are necessary for this type of activity. Now, in the case of voice notes, they are files that you can receive by email, where you only download and you will be able to listen to the information obtained.
You also have the option to send the voice memo when creating it with external resources, either with applications made for this purpose, or through different mobile devices, from where you can record and send to the different contacts you have in your Outlook account.
Learn how to send an audio message through your Outlook email
The audio messages They are an option that you should always take into account since it allows many benefits, the first, and perhaps the most important, is saving your time, since just by listening to a note you will know all the information in detail. Another point to highlight about this type of file is that you will have clear instructions or steps that you must follow, as well as any type of greeting that a specific contact wishes to offer you.
To send an audio message using Outlook you have two options:
Record voice memo
The steps to send a voice note to your Outlook mail are very easy to follow, especially if you are the type of person who has a kind of office on his mobile phone that he takes everywhere. On the other hand, you can adjust the time of the voice notes, without the need for this to represent a limitation that may cause shipping problems.
To run this alternative, carry out this procedure:
- Record the voice memo in the application you have available.
- Go to the audio folder and find the note you just recorded.
- Click on this file and a menu will be displayed where you must press “Share”.
- You will see a pop-up window with all the options, select “Outlook”.
- Automatically will transfer to your account with the added note, enter the recipient’s address and press “Send”.
Thus the voice memo will have been sent from the Outlook mail.
Send attached audio file
For send an audio file as an attachment you must take into account the weight of the note, this will determine if you can send it directly or have to use other elements. In the case of Outlook, the platform has a maximum limit of 34 megabytes to send email attachments of this type.
If you meet this requirement, you will have no problem attaching the audio, you just have to follow these steps:
- In your mailbox, go to “New message”And you click.
- Enter email address to which you will send the file.
- Then scroll to the bottom and press the button “To attach” in the form of a click.
- You will see a menu below where you must select the location of the audio file inside the computer or device.
- A pop-up window will appear where you must click on the audio, and then press the button “To attach”.
- Wait to the file is loaded In its whole.
- Once loaded, press “Send”And voila, so you will sent the attached audio file from Outlook.