All database professional needs to be managed by quality tools. For this is Microsoft Access, an office program of Windows. The application is an efficient and easy-to-use medium, and it all starts with the Access File menu. If you want to know what it is, what it is for, and what options are in it, continue reading.
The program, regardless of its version, offers numerous work options to manage the records of a database. In this way, it is easier for the user to handle a large amount of data.
From the File menu you can open, create, save and print projects with Access. In addition to having access to a help guide. In this post, we will teach you everything related to Menu file, as well as the options you will find in it.
What is the Access File menu and what is it for?
The office applications of Windows, such as Microsoft Word, Excel, PowerPoint and Microsoft Access have a Menu (or tab) Archive. It is located in the upper left corner. However, What is the Access File menu and what is it for? Unlike the rest of the tabs that comprise the program’s ribbon, Archive stands out for being in a box. This usually has the predominant color of the program. In the case of Microsoft Access, the menu is in a pink box.
It is a menu of actions. While the other tabs offer you options to edit the document in question, the File menu provides management buttons which act on the document. For example: save, save as, open, close, recent, new, and print.
In versions prior to Microsoft Access 2010, the action buttons were located on the button Office. While, in the versions later to Access 2010, is now replaced by a token named “Archive”. However, the management options remain the same. At any time you can access the menu options Archive by means of the key combination Alt + A.
What are all the options on the Access File menu, and what does each do?
Actions displayed by the menu Archive They are divided into two factions. On the one hand you have the immediate commands, and on the other are the information options. Each one fulfills a specific function, therefore it is important to know thoroughly what are all the Access File menu options and what each one does. Immediate commands are those that perform an action immediately when you click on them. Such is the case with buttons “Save” or “To close”.
In some cases, they show a dialog window for the user to make a selection required by the program. For example, the button “Open”. Information options are buttons that display, as their name implies, information about the selected button. For example, when selecting “Recent”, you can view on the right side of the screen the recent documents that have been modified. Also, if you click “New”, you can view the basic or default templates of Microsoft Office.
The specific functions of each action option contained in the File menu are as follows:
- Save: Save the file instantly.
- Save object as: Allows you to save any item created in Microsoft Access. You can save it as a table, report, form or query.
- Save database as: Clicking here opens a dialog window for you to select where to save the database. Also, you can enter a name to identify the file. It should be noted that all open objects in Microsoft Access (forms, tables, reports, or queries) they must be closed in order to save the database.
- Open: Clicking opens a dialog for the user to search the computer for the database to be opened.
- Close database: Immediately close the file.
- Information: It is a section that gives you information on additional actions that you can execute in the file. For example, the option of “Compact and repair” or “Encrypt with Password”.
- Recent: It gives you a glimpse of the latest modified files on the system.
- New: It is used to create a new database. On the right hand side you can choose between: A blank database, blank web database, your recent templates, example templates or “your templates”. You can also access the templates of Microsoft Office. In the lower right corner you can enter a name and create the file.
- To print: When you click, print options appear on the right side of the screen.
- Save and publish: A more advanced saving system. It also offers the possibility of publishing the database in Access Services.
- Help: It is a section that incorporates documentation and useful links to understand the characteristics of the application and solve any doubts it may generate. It also gives you information about the version and updates of the program.
- Accessories: It is used, for example, to ship via bluetooth. The action depends on the plugin.
- Options: A dialog window opens offering different customization options for the program. This includes general settings, language, customization of the ribbon, among others.
- Leave: Like “Close database”, close the program immediately.
Can this Access menu be customized?
Office automation tools Microsoft They have multiple customization options to make the program much more comfortable for the user. In that sense, it is normal to wonder if you can customize this Access menu. Therefore, we are going to clarify that detail. The menu File cannot be customized. On the other hand, the rest of the tabs and their contents are customizable. This is possible through the option “Customize Ribbon.”
In such a way, you can organize, hide or show the tabs and commands to your preference. You can even import or export ribbons. However, the texts, icons and the size of the ribbon they are not customizable. You must right click on any blank space on the ribbon and select “Customize Ribbon” to be able to modify the area to your liking.