We will tell you all about how to activate Outlook auto checker from any device. It will be necessary that you pay attention to the step by step that you will find so as not to make mistakes.
We will also talk about benefits that you will obtain when using the self-correcting Microsoft mail and how Activate and deactivate easily to this useful spelling tool.
But this is not all, for improve the productivity of your Outlook email We will show you other tools that will help you send messages without having to write the same thing. If you want to know how to create advanced rules, you should continue reading until the end.
Benefits of using Outlook auto-checker
The benefits you will get by use Outlook auto-checker They are varied and everything will depend on your needs.
But, among the most outstanding advantages, it is possible to find the following:
- You are going to create a unique style in the messages you send.
- You will give the image of a true professional when writing the emails.
- You will be able to transmit more easily and clearly any topic you want, which will help to avoid misinterpretation by the recipients.
- Do not make grammatical and spelling mistakes enrich not only your writing, but also your vocabulary.
- You can communicate with any important person safely, since you will have to worry about other aspects and not take into account your writing level.
- You will not need to install external applications no extensions to get a perfect wording.
- The use of the self-correcting Outlook it’s simple, since you will not require a great knowledge in writing to achieve optimal results.
Learn how to turn on and off the spelling autocorrect in Outlook
To enjoy all the benefits you will have when using Outlook autocorrect We will show you in a simple way how to activate and deactivate this Microsoft mail spelling tool.
See below the step by step that you must follow on your Windows computer:
- Once enter Outlook mail you will have to go to the ribbon located at the top of the screen and choose the function Setting.
- Next, Choose the option Mail.
- When you are inside the menu look for the tab Compose and reply and press the same.
- Scroll the screen until you find the option Microsoft Editor.
- Click on Microsoft Editor Settings to see and accept suggestions every time you write.
- You’ll find a list with different functions that you can activate according to your needs, although the first thing you should do is choose the revision language by clicking on the drop-down arrow located at the end of each language.
- Active in section Corrections, the options Orthography and Grammar.
- To finish click on To accept.
When you want to deactivate the concealer You will only need to perform the same steps, but in this case you will have to run the button Orthography and Grammar toward the left.
Other tools to improve the productivity of your Outlook email
The self correcting it is not the only Outlook mail tool that you can use to improve productivity in email communications. So it will be necessary that you take a look at these tools that will help you keep the folders and items of the mail provider organized.
Pay attention to each concept:
Create Templates
You can use this feature to save messages you send on a recurring basis and do not change the wording between one conversation and another.
To create templates in Outlook mail, follow this guide:
- Enter the email provider and select the start menu.
- Then press on New email.
- Compose your message that you are going to use in the template.
- Then go to the left side of the screen and click File.
- Choose Save as.
- Look for the option Save as type.
- Click on Outlook template.
- Write the name of the template which will relate this function.
- To finish, select the option Keep.
Every time you want to send a message with a template you will have to:
- Go to New items.
- Then select Plus.
- Click on Choose form.
- Then in the field Search in, choose the option User templates in file system.
- Once the default templates folder opens, choose the format you want or just created.
- Finally, click on the button To open and continue with the writing of the message, as you do normally.
Organize everything in folders
The Folders are key elements that will help you divide the emails in your inbox or important emails. Thanks to this benefit, you will maintain an orderly visual appearance, making you aware of all the conversations you receive. What’s more, when you divide Outlook email into folders you can quickly find any email, which is useful to save time and improve productivity.
The process that you will have to do to organize everything in Microsoft mail folders is:
- The first step is login to your Outlook account and go to the section Mail. You will find this function in the upper left corner of the screen.
- Then find the section Folders and click on the drop-down arrow.
- Scroll the screen until you find the tool New folder and click on it.
- Write the name of the folder according to any criteria you want. For instance, you can incorporate the word work, study or the name of frequent or valuable contacts you have.
- When you’re done alone you will have to press the Enter key to finish the process.
Remember that you can move folder to favorites with only activate the star located next to the name. This will help you find the featured emails first.
Create basic and advanced rules
The rules are functions available from Outlook that can be used to perform actions automatically. Thanks to this tool, own Microsoft mail, you will be able to send the emails you receive from a certain sender to a specific folder. Although you can also use the rules, among other things, to delete emails, mark an email as read or reply to a message in a certain way.
If you want to create basic and advanced rules, you will have to follow this step by step:
- Inside Outlook Go to the ribbon and click on the cogwheel icon, which represents the Mail configuration.
- Then enter the menu Mail.
- Find the tool Rules and click on it.
- Will appear to you a form in which you must complete all the fields. The first thing you are going to do is assign a name to the rule.
- Then add a condition. To do this, you will have to press on the arrow located at the end and then choose the criteria you want the rule to have. For example, you can choose to save keywords, subject type, recipient or sender in a certain folder.
- After this you have to choose the word that will include the condition. If you wish, you can add more restrictions by clicking on the button located at the bottom.
- In case you want to organize by means of an action, you will have to choose the field Add an action. When you click on the arrow, you can create a rule to organize messages as read, automatically forward them, set a category or pin them to the beginning, among other functions.
- If you wish add some exclusion to the rule, you must press the button Add an exception.
- When you finish you will have to click the button Keep.
Another rule you can use is clean the inbox every so often. For this you must choose in Setting, the option Mail and then select the tool Clean up.