Microsoft Access is the perfect program to create desktop databases, because it is very easy to use and allows the user to customize a wide number of options. It is included in the office suite of Microsoft Office in its professional version.
Through it you can carry out a wide number of activities related to the creation of databases to manage study centers, bank accounts, campaign management and much more.
In this post we will teach you How to add records in the tables of your Access databases quickly and easily?. In addition, we are going to detail in depth what are the records in the boards of Access, the benefits of adding records to databases and the step by step to do it.
What are records in Access tables and what are they for?
Well-designed databases are generally made up of a series of tables that store data on specific topics. For example, they may contain a record of a company’s employees, products, etc. In this sense, each table has records (rows) and fields (columns).
This means that when the records are referenced in the Access we are talking about the ranks. Each record contains specific data, such as information about a certain employee or product. In short, the records are the set of all the fields in a table row, that is, the table row. When we ask ourselves the question of What are the records for?, The answer is very simple. They basically facilitate the acquisition of information within a database.
What are the benefits of adding records to Access databases?
The most important benefit of add records in Access databases, lies in the organization and ease of accessing any type of information within a table. In this way, no matter how large the database you have for your company, you can always easily access what you need.
Added to that, Access is a very effective system for information gathering and data management, so if you learn to use it correctly it can make your work much easier. In addition, each record can be personalized at the time it is necessary.
Learn step by step how to add a record to an Access database
The procedure for adding a record to an Access database is very easy.
Here we explain step by step how to achieve it, without having to be an expert in the area:
- Open the table in view Data sheet or, in the case of a form, in view Form.
- Inside the tab Start, specifically in the group Records, click on New or in New registration (in white). You can also do it by pressing Ctrl + plus sign (+).
- Locate the record with an asterisk
- in the record selector and enter the new information you want. Place focus or click on the first field
- that you are going to use. Then proceed to write the data. To go to the next field in the same row,press the TAB key
- . In turn, use the left or right arrow keys, or click the cell in the next field.In case you want to go to the next cell of a column within a table
- , use the up or down arrow keys, or click on the cell you want. By last,when you see another record or close the table or form , Access
- it will automatically save the new record. Other than that, if you want all changes to be explicitly saved to the current record, you have to pressShift + Enter
.