Saving time writing emails is possible with the function of Smart copywriting that Outlook has built in since 2022, an aspect that was expected by the loyal followers of this platform and that was available in other services like Gmail.
This tool is available for desktop computers and also for mobiles, being more used in the latter when they have to carry out pending tasks outside the office without having to depend on a computer, to respond to an important message while you are in the transport or to avoid common mistakes when writing, especially if you work against the clock.
In this little tutorial, learn the assistance of smart writing to facilitate your daily functions and the simple way to activate and deactivate it in your Outlook email account.
What is Outlook Smart Compose? How is it different from the spell checker?
Outlook Smart Compose is the prediction that Microsoft makes as you write the content of the email. It suggests the most appropriate words to complete the transcription and thus take less time to complete a task. To complete the process artificial intelligence is used, that takes into account the way you frequently write, indicating suggestions that are ultimately left to your discretion whether or not you will use them.
The difference between smart writing and spell checker, is that the latter indicates the words that are misspelled and propose solutions, while the first offers suggestions to complete the sentences you are writing. The smart compose feature has the mentioned advantages, however, caution should be exercised when using it, since if you do not check the text well, any suggestion could completely change the meaning of the content and at that moment, instead of being a help, it is a problem.
Learn how to enable and disable “Predictions“ Outlook text
Smart Outlook technology understands many things, including animations, suggested responses, schedule meetings and of course text predictions.
First of all, you will notice how to activate and use them when writing a message:
- Within your Outlook account go to “Setting” in the upper right menu.
- Then mark “See all Outlook settings.”
- Among the available options, go to “Mail” and then to “Write and reply.”
- In text predictions, select the box to make suggestions as you type.
- If you want accept the suggestion that Outlook gives you, you can use the key “Tab” or the arrow to the right.
- For skip recommendationyou just keep typing normally and the suggestion won’t show up again.
If you want to deactivate this function, because it seems uncomfortable or reduces your productivity, follow the steps in the following list in any of the versions of Outlook you are using:
- Seeks the option of “Setting” and “See all Outlook settings ”.
- Upon entering, you will “Mail” followed by “Write and reply.”
- On “Text predictions” uncheck the box where suggestions are sent as you type.
Every day, the new tools used by Outlook are being updated and implemented aspects for the web version, the application or on mobile phones and for all operating systems. Currently, more than 319 million emails are sent every day And in many cases, people have adopted the way of working from home, so that smart writing becomes an ally to avoid errors in writing but also in language.