Apart from being able to use it after downloading your own application, Zoom is ready to integrate seamlessly with other digital communication platforms, including Outlook, with the advantage of scheduling meetings from the Microsoft inbox and modify them when required.
Yes OK Zoom has among its plans to launch its own calendar and messaging services according to some computer sources, the proposal still stands with the large companies in the field, helping to improve the productivity of those who have to carry out communications in video without leaving the inbox.
In this grade, you will know the benefits of using the integration of Outlook to Zoom, the functions it has, the price of the add-on and some actions that you can take when establishing communication with any of your contacts from the web or in the application, either for personal or commercial purposes.
What are the benefits of using Zoom in Outlook and what features does it have?
One of the main functions of this plugin is assist in scheduling meetings, saving the most amount of time. Likewise, it synchronizes them according to the free space available on the Outlook calendar.
On the other hand, some of the benefits of having this integration are the following:
- Better audio quality and video even in difficult conditions.
- Long-term video conferencing with good reliability even with many participants.
- The data protection it is guaranteed, especially when dealing with sensitive matters or those that require confidentiality.
- They can handle multiple operations at the same time and from different points.
- Can be scaled in terms of the features that Zoom can offer to users.
- Work is streamlined so easy to use and integrate with the application of Outlook.
Zoom Add-in for Outlook How does it work and what is its price?
The complement of Zoom is a integration carried out between both platforms, guaranteeing users simple yet powerful solutions for managing videoconferences from the inbox.
Once the plugin is added, what is required is click on it at the top of the inbox and make meeting invitations. Those involved will receive an email that they must open to join the conversation. For individual use, the plugin is completely free, while for business or commercial accounts, with all the additional functions, the price is 150 euros for a one-year license.
Learn how to use Zoom in Microsoft Outlook from desktop or web
All the apps have tricks and features that you have to learn how to use them to get the most out of them. Today you are going to learn how to use like an expert, Zoom’s integration with Microsoft and for this you will have the steps with which you must perform certain actions.
Go for it:
Install plugin
The initial step to start using the tool is install the plugin from the app store. On the web it will be installed for personal use while in the application you must already meet certain specific requirements.
Let’s see:
- For install it from the web, you have to click the app store to Zoom for Outlook.
- You must fill in a form in which you indicate the city and a phone number.
- Once you complete it, click on “Next”.
- Later, redirects you to your inbox.
- That way you will already have the Zoom button added to your inbox, in the section “Meet now.”
On the other hand, if you want to do it from the application for computers, follow these steps:
- First, you must have a Microsoft Exchange account added to Outlook.
- Then, click on “File” and in “Manage add-ons” after which a browser opens.
- Tap on the symbol “+” and later “Add from Office Store.”
- Find “Zoom for Outlook” and brand “Get now.”
- Fill in the data they ask you and click finish.
Make a video call
To make a video call from Zoom you have two optionsOne of them is scheduling a meeting and the other being the host of it.
Here we are going to explain how it works:
- Within Outlook, you are going to “Calendar”.
- Upon entering, at the top the Zoom icon appears. Click on it.
- You should create a meeting with the emails of the attendees who will receive an invitation link.
- When it’s the scheduled time, you can make the respective video call.
- A second option is by pressing on the right side of the screen, writing the data of Zoom or by logging in with an account Gmail.
- Once inside, The option to host a meeting appears at the top.
- There are some additional options, including if you want to communicate with video off or on.
- A window opens in which you must enter your credentials and then click on “Start meeting”.
- If you have problems with the Zoom client, gives you the opportunity to start from the browser.
- In the case of using the Outlook application, the steps are identical to how programming is done from the web version, entering the calendar function. General audio and video settings can be set for this session.
Share screen
To use this function, remember that You must log in to Zoom from the menu located on the right side of your screen, once inside the inbox.
Then do the following:
- Once enter with your credentials, select the option “Share screen” in the top menu of Zoom as host of the meeting.
- Then, check the option “Several participants can share simultaneously ”.
- Later, participants can select and change screen they see on their computer.
Watch old video conferences
In case the session or meeting where you were present was recorded, the files can be accessed within the computer on which it was registered. As a general rule, they are saved in a directory of the application that is created according to the operating system used.
To get them, do the following:
- On Zoom click on “Meetings”.
- Then, enter the section “Recorded” and select from among the files the one you want to review.
- If the file shows open, play or delete means it is on your computer.
- In case of only show open, indicates that it has been stored in the cloud.
Improve video quality
Have a good image quality improves the experience when connecting to a meeting. Zoom has many options including filters, backgrounds and effects, among other options to customize your profile.
Here is the explanation of how to optimally position the video:
- Within Zoom, click on “Setting”.
- Then select “Video” and brand “HD”.
- If you have low lighting in the location where you are, within “Video” touch “Adjust to low light conditions.”
- There are several options, brand “Handbook” to set the desired hue.
The link between both platforms, allows users to maintain effective communications without having to go to two different places, enjoying the advantages of Outlook and Zoom.