Default, Microsoft Excel is considered the main spreadsheet program that is handled in the office environment. Which, consists of an arrangement of rows and columns specially designed to carry out various office jobs, above all, those that are based on accounting and administration.
Thus, it is estimated as an ideal tool to manage data effectively, as well as to analyze and manage them, in order to meet certain objectives. Whereas, it contains numerous functions and tools with which it is simple to carry out different actions, according to the requirements of the users. Even through Excel, each individual has the possibility to personalize their experience to the maximum.
That is why this program of Microsoft it has a utility known as "toolbar" and it is useful to acquire an optimal user experience. Reason why, in this post, we will teach you which with the main sections of the toolbar and some interesting tricks to get the most out of it.
What are all the sections of the Microsoft Excel toolbar and what are they for?
Also known as "Quick-access tool bar" or "Button bar", the Excel toolbar consists of a utility that serves as a meeting point for the command icons that are used more frequently in the programbasically. In other words, it allows you to make routine commands faster and easier. Therefore, generally speaking, these icons can be used for file management, editing, printing, formatting and calculation.
Taking into account that, by default, Located at the top of the Microsoft Excel Ribbon and it's a fully customizable bar. Thus, the great strength of the Excel button bar is that supports the possibility of being easily configured, depending on the needs of each person.
So, it will be possible to add the commands you want and with it, avoid a long search from the tabs that are available in the options bar. Now specifically, you will wonder which are each and every one of the sections that the Microsoft Excel toolbar contains.
So, next, we proceed to mention them and indicate what they are, so that you can become more familiar with this utility of the spreadsheet software in its 2016 version:
New
It is a specific icon that is available in the "File" tab of the program and basically offers the possibility of open a new program document. In other words, it is used to access another window Excel and not to open a new spreadsheet of the same file.
Open
In this case, it is also an icon that is part of the File menu on the standard toolbar and allows entering an Excel file that has been saved on the computer, previously. So, from the same program, you can access one of their documents, no need to search the team folders.
save
Undoubtedly, this icon is one of the most emblematic of the toolbar of Microsoft Excel and as its name implies, It is used to save the file that is currently active. Taking into account that, this option also corresponds to the menu of the File tab.
Send by e-mail
Yes, regularly, you must send your excel files via emailIt is recommended that you activate this section in the toolbar. Which, specifically, is responsible for sharing the document in question with another person via email. Thus, it will not be necessary to open your email account through an additional window to carry it out.
Fast printing
For make direct prints of your Microsoft Excel document, it is recommended to use this option that you can activate directly from the program's toolbar. So, It will be much faster and more effective to obtain your file in physical format.
Print Preview and Print
Unlike many users who choose to make quick prints of their digital files, there are many others who they prefer to preview it before obtaining it physically and for them, it is recommended to enable this section of the button bar of Excel. Which, allows you to see what you are going to print before approving this action.
Orthography
This option works as a spell checker with which it will be easier and faster to optimize your document Excel, at the grammar level. Since the same takes care of checking the spelling of the entire file, in order to improve any existing error. Consequently, it is always recommended to use this button.
Undo
In short, this option available on the spreadsheet program toolbar It has the same function of the keyboard shortcut "Ctrl + Z". Which means that it undoes the actions that have been done recently and because of that, is listed as a very iconic toolbar icon.
Redo
It is a utility that simply deals with redoing those actions that, by mistake or for any reason, have been removed from the "Undo" button. Therefore, it is also one of the main icons of the toolbar of Microsoft Excel.
Ascending order
How Excel It is mainly used to manage numerical data, it contains a utility that allows to organize these numbers in ascending order. That is, automatically sorts them from low to high And, therefore, it is a practical tool for students and professionals who use this software.
Descending order
Through this icon available in the toolbar, you can organize any amount of numerical data descending or from highest to lowest. Of course, as well as the option above, also it is extremely useful to activate this icon from the toolbar.
Mouse / touch mode
Basically what this tool allows is optimize the space between the commands. So, if you activate the option to use it with the mouse, you will see the ribbon and the commands as standard. Whereas, if you enable the option to use it with a touch device, You will get more space to optimize its use.
Excel tricks to get the most out of the toolbar
While it is true, the toolbar offers the possibility of adding functions so that the user can have them at a single click and this means that it was designed with the aim of simplifying the experience for people who work with Excel.
Therefore, fortunately, there are several tricks with which it is simple to get more out of this utility, and then we explain what they are:
Create custom taskbar
You probably want create new toolbars in order to organize the commands in a better way or for add buttons that execute certain custom actions.
In this case, you will have to carry out the following steps:
- To get started, go to the program's toolbar and right-click on it. Then in the available options, select "Customize Quick Access Toolbar".
- After that, in the new window that is observed, click on the “Quick Access Toolbar” option.
- Now, in the box that says "Customize the Quick Access Toolbar", you just have to choose the icons you want to keep in your custom bar and click "Add".
- Finally, when you have added all the utilities to show in the button bar, click "OK" and thus, new options will be shown in that tool (depending on your requirements).
Add calculator from toolbar
This trick basically consists of add quick access to Windows Calculator directly from the button bar Excel.
For this, the procedure to be carried out consists of:
- From any document in the spreadsheet program, go to the toolbar at the top and click the arrow icon that corresponds to "Customize Quick Access Toolbar".
- Then when the menu opens, select the option “More commands” on the bottom.
- Now, once the corresponding dialog box opens, you will be able to see all the elements available in the list and there, you should look for the calculator.
- Done that click on the “Calculator now” selection, press the button "Add" and finally, click on "Accept" on the bottom.
Include icons to the toolbar from the ribbon
Apart from adding icons to the toolbar by itself, you can also carry out this action via Microsoft Excel Ribbon. So, if you see any function there that you want to have on hand to be able to use it quickly.
For this you can add it in a few steps:
- From any tab in the options bar, proceed to find the tool that catches your attention keep in the software toolbar.
- Once you get it, right-click on its icon and among the options available in the menu that appears, click on “Add to the quick access toolbar”.
- Done the above, immediately, the function will be shown in the program button bar. Which, by default, is at the top of the window.