Microsoft Excel has become one of the most important and useful programs to perform all types of procedures and projects . This is because it allows its users to perform advanced functions that will help you create really good files.
Today there are many companies and projects that are based solely on this program, since it is capable of carrying out a large number of functions capable of carrying out many business . But, its operation is usually not as simple and easy as those of other Microsoft programs .
Due to the complexity of Excel , here we want to present the main tricks and tips that will help you become an expert in this tool . A way to increase all your knowledge and become a true professional with this spreadsheet .
What features make Microsoft Excel a sheet program calculation?
This spreadsheet is integrated into the Microsoft Office program package. This is how it has stood out for being an ideal software to design projects and finance documents because it provides a ability to organize digital data. For this, a lot of formulas are used and shortcuts that will help solve mathematical equations in a matter of seconds.
With this in mind, here are its main features:
Offers data storage
One of the great advantages that we can find with this software is that allows you to store and organize data with great ease . This is how each of your worksheets can contain a large amount of information, which will allow you to store large amounts of data in one place , making this ideal for the big companies.
Other advantages that this offers is that it gives you the ability to create tables with great ease, move and join cells, create different data tables in the same file, delete cells , among many other functions.
It gives you the possibility to completely modify the stored information
One of the most important aspects of this tool is that it allows you to modify virtually all the elements contained in each of these files.
This is how you have the opportunity to change the size and font of the letter, modify the color and style of the letter , highlight cells with colors or different line sizes , increase or decrease its size and adjust any type of data saved in these documents.
The use of formulas
You can say that this is one of the most important factors for the correct and proper use of Excel. It includes a lot of mathematical formulas that will help you to perform different calculations in each of cells, rows or columns . Each of these formulas can be simple or complex depending basically on the operation to be executed .
This way you can start doing quick calculations, averaging, perform addition or subtraction , among many other operations.
It allows you to make diagrams and graphs
It can be said that this is one of the most important functions of this software, since it gives its users the possibility of creating graphs or diagrams in a very simple way. This allows them to visually represent some results or parameters of some information that is managed within the project. This is how you can start creating bar charts, lines, pie, among many others.
What types of documents can I create or edit in Excel?
As we mentioned earlier, this type of program is mostly used by independent companies and workers to carry out each of their projects . And today these applications are used to make a large number of data records that can be stored in one place.
This is how this tool is currently used to create or edit different types of documents which we mention below:
Administrative documents
These administrative functions are created and stored as files , they can contain a lot of information that can be edited, formatted or simply saved in the cloud or on a computer This is how you can start writing different sheets with notes, fax covers, brochures, newsletters, notice, graphics, tables , among many others.
Create Reports
In the case of this application you have two ways to create reports , either for a company or individually. This is how it can be used primarily to start To create supporting data for a written report , this could include elements such as a range of data, tables, graphs , and many more.
You can also say that these types of tools are essential for when it comes to sales reports , where you can create a record according to customers, vendors, products used and also keep track of each of these factors.
Therefore, all this has led him to become one of the programs preferred by most companies to design their financial summaries, personal documents for vacations, records of employee illnesses and compliance documents .
Research briefs
It is possible to be said that this is one of the factors where this software makes greater representation, since, the majority of the merchants and industralists realize different investigations of the possible business models for their business . This is how end up creating comparative structures between the price list, merchandise costs, production costs and holiday periods .
In this case Excel gives you the ability to store and calculate each of this data. In addition, it allows you to use different elements so that you can see all these comparisons visually either through a graph or a diagram. It also gives you the ability to store everything in a single book or everything independently.
Data storage documents
In the case of this Microsoft application you can use different spreadsheets in which you can start storing numerical data in a format of rows or columns . Ideal for creating a data analysis, encrypting the amount of sales, knowing exactly the sales taxes, the price increase or commissions.
In addition, it gives you the opportunity to convert any worksheet into a chart of different forms of representation, either in circles, bar, lines , or simply in a visual diagram .
List of the best 50 Excel tricks to get the most out of it
Currently the use of this software has become a fundamental part for small, medium and large companies , as well as for freelancers. Since through It is possible to carry out a number of completely important functions for the development of any type of project.
As mentioned earlier, it works mostly through formulas and different shortcuts that will help to perform functions in a faster and easier way, being something fundamental for the proper development of the same.
With all this in mind, here we are going to present a series of tricks so you can start using it and you can improve your experience on it becoming all an expert in this area.
To do this, here we show you the 50 best Excel tricks:
Select all content with a single click
When working with this type of files it is important to have a tool that allows us to select all the content stored in it to perform a specific action. You probably already know the key combination “Ctrl + A” that will help you do this.
However, there is an even easier way to do all this, by using the button in the upper right corner to select all the data on the sheet in just a second.
In the case of this program in the toolbar you have the opportunity to find only three types of shortcuts with quick access. Usually, it is usually “Save”, “Undo” and “Redo”.
However, as you can see only three can be very few shortcuts available, in case you want to add other shortcuts to this bar we can do it as follows:
For this we enter “File” and then select “Options” and there we click on “Quick Access Toolbar” In this box you can start adding the options you prefer, such as “Copy”, “Paste”, “Delete cell”, among others.
Copy and move data faster
Uno de los aspectos más importantes cuando se trabaja con algún proyecto o informe de datos es la rapidez con la que lo hacemos. Para ello es importante conocer qué herramientas o métodos nos permitirán ahorrar tiempo en algunos pasos.
Therefore, if you want to move any column of data within the sheet , one of the fastest ways to do this is by moving the cursor to the edge of that column until it appears with four arrows in different directions , here you can move it to the sides you want. In case you want to copy the data simply press the “Ctrl” key before dragging the column.
Insert a column or several rows
Being able to insert a column or a row is a very simple task to do and that you probably already know, but inserting a single row when you really need several results a waste of time , since it would be to repeat the procedure several times. In these cases there is a way to add the rows you want in a It just happened.
In these cases it is drag the cursor and select the number of rows or columns to be added. Once they are selected the following will be right click and choose the option of “Insert”, then in “New rows” select if we want them to be added down, left or right as appropriate.
Browse in different files at once
One of the hardest things about working in Excel is when you are handling different templates at the same time, since it is a bit tedious to have to be entering over and over to write down certain information in each of them. In addition, any carelessness in the transcription of any data may affect the work.
Therefore, the best way to work this is by using the key combination “Ctrl + Tab”, as it will allow you to work between each of the files in a very easy way , thus avoiding any type of error.
Remove the blank cells
On many occasions when we already have a part of the report developed we can get some totally blank cells in places where they shouldn’t be. It is important to keep in mind that this may seriously affect if you want to need some calculations , especially when it comes to getting an average .
Being able to remove it is a simple process, for this you must filter r, in this case it is best to select the column where the blank cell is and then click on the “Data” tab, there we select “Filter” and then a down arrow will appear.
Here we uncheck the box of “Select all” and select the last one as the option of “Empty” once this is done, all those that are completely blank will disappear. Finally, go to “Start” and click on deletedDelete.
Copy unique records
On many occasions, only those unique records need to be copied, that is, they do not have any repetitions. All this can be achieved through the “Advanced filters” a function that very few know. In this case, the entire column must be selected and then we go to “Data”> “Advanced”.
Here a new window will open where we select “Copy to another place” and then select the place in the template where we want to copy the unique values . These can be added either by entering the values or using the icon to select the areas . This will allow you to copy the elements of the C tab to the D , for example.
Advanced wildcard search
Commonly when we want to perform an advanced search we use the key combination “Ctrl + B” to do so. However, there are two characters that we can use as wildcards to carry out this function, it is a question mark of interrogation and the asterisk .
In the case of the question mark “?” it is used especially when we are not sure what the result of the search we are doing. That is, you can enter “fall”, and you can get results like “Box”, “Bed”, “House”, among others. If we use the “*” it is a question of replacing several characters , that is, we can write “pa * a” and results can be obtained as “heading”, “word”, among other results.