【+101 Microsoft Outlook Tricks】 Secrets that will change your Life ▷ 2024

Microsoft Outlook tricks: Become an expert with these secret tips and advice - 2020 List

Microsoft since its inception has always been characterized by presenting the best software on the market, and when some of its services were not giving its full potential they made a migration, that’s how Outlook came from Hotmail.

Even so, it arrived a little late to the market, and that is why there are many objections from users when creating an account in this email service.

That’s why today we have brought you some of the features that make Outlook stand out from its competitors, and some tricks that will help you get the most out of your account.

What features make Microsoft Outlook a unique mail service?

Despite the adversities that Microsoft has faced in the past, with the previous email service “Hotmail”, this company has learned from its mistakes and nowadays provides a high quality service without Nothing to envy other companies.

This great service from Microsoft is online as of year 2013, and since its departure it has only stood out for its excellent features. There is a powerful feature that defines the quality of your service very well and this is the “Active View”, This function allows the user to interact with anything they receive by mail without leaving or without having to download the file.

For example, if you receive an email in which they send you a link with a YouTube video, or any other video bank, it can be played from the email without the need to open it directly on the platform.

The active view ensures that users can view the information more comfortably from the same interface, and even provide real-time information on some services, to mention some, online tracking of a postal shipment.

It also stands out for its commitment in which customers have all their trays neat and clean of irrelevant information. To do this it has a scanning system that is responsible for organizing the information and allowing deleting large amounts of mail at once.

Another of the peculiarities that most enhance and make it a unique service, is the integration that it has with the best-known word and number processors in the world, it is the Microsoft office suite.

With Microsoft Outlook you have access to Office Word, Excel, PowerPoint and other programs more online, so with this account you can access and share all your documents that you have anchored there. It also has integration with almost all social networks, which makes it possible to respond to messages from these platforms by this means, for example those from Facebook.

List of the top 20 tricks to get the most out of Microsoft email Outlook

Next, we will see 20 best ways to take advantage of Microsoft Outlook through some tips and tricks that we will mention:

Shortcuts

All computer software have strategic commands that allow to speed up the orders of certain processes. These shortcuts usually streamline the basic processes of the application, so now we will see some of the most useful in this application.

“Ctrl + R”: Reply to mail.
“Ctrl + M”: Reply and receive mails menu.
“Ctrl + U”: New email.
“Ctrl + D”: Delete selected mail.
“Alt + W”: Go to the next email.
“Alt + R”: Reply everyone in the mail.
“Alt + S”: Send email.

Quick elements

A great way to save email writing time is when we have an introduction or some phrases that we usually use in many of these, so that we don’t write them every day and repeatedly we can save them in quick items.

In case you need them just have to select them to appear immediately in the text:

To do this we must in an email that we are writing select those phrases that we consider to be saved as “Quick elements” and we shaded them with the cursor.

Then we will press the keys representedAlt+F3 accoun.
To insert these elements in our message when we are going to write an email, we just have to enter the “Insert” tab and in the top menu just on the right edge we will find the “Text” option.
In the menu that will be displayed, click on “Quick elements” and in the next drop-down window we choose respectivelyAutotext important.
Finally here we will choose the element to be inserted and that’s it.

Group messages

When we receive a large number of messages in our tray, it can be a bit difficult to locate any of these specifically afterwards. To solve it we can use a good trick, for this we go to the main menu and go to the “Vista” tab.

There at the top we will find «Show messages in conversations», this should be marked to activate it and be able to use it.

Spam

Sure you have received messages that are not your interest or from people or companies bothering with irrelevant information, or offering products and services that are not of your appeal. If this is so, you should know that you have the option to block certain users and for that there are two simple methods.

From the «Start» menu, click on the small «Prohibited» symbol located near the left side, this is the spam button.
In the deployed tab we will click on where it says «Options for spam email».

Then in the new window we go to the «Blocked senders» tab and click on manuallyAdd the question.

In this part we must enter the electronic address of the user or company that we want to block.

The other easiest way is to right-click on any email from the user that we want to block and select the option “Spam”, successively in “Block Sender”.

Smart cleaning

Microsoft Outlook has a cleaning system that we must configure to have the best experience.

To make use of this we locate ourselves in the entry in the «Start» menu, select the option «Cleaning» and from here we can delete a entire email series as a conversation, folders and sub-folders.

But if after pressing one of these 3 options instead of clicking on “Clean”, we click on “Settings”, we can optimize a little more work.

In the next window that will open we go down the «Mail» menu and in the «Conversation cleaning» section we select the parameters that we are in need.

Personal signature

In Outlook it is possible to personalize the emails to send with a personal signature, this is very useful to show a good business image.

To do this we must create the signature in a new message, we give you the option of “Signature” located near the right edge and then in what will be displayed click on where it says accounFirmas involved.

Once there we can create or insert an already digitized signature, or you can even use a logo.

Tracking

This allows us to track all messages, so if we need to be notified at a specific time to respond to any email we can set a tracking alarm.

If we right-click on any email, in the “Tracking” section we can choose to be notified today, tomorrow, the following week or the other one above, it all depends on what you need.

And if we click on «Add notice» we can choose a more specific moment.

Notes

It is possible to maintain a cleaner workspace using the notes, this to have at hand any important data that is necessary to use in one or several emails a day.

To use them press the distinctCtrl+Shitf+N clearly.

With this trick we will undoubtedly have a better support and organization when writing them better.

Send SMS

This is a wonderful trick that allows us to send SMS from the mail, its operation is very simple, we just have to put in the sender the telephone number of the contact and the email address of the operator with the that this line works.

Applying it would look something like this:

Rules

Creating rules in Microsoft email is a very useful trick when it comes to organizing information and messages.

In the main screen near the right side we have the option “Move”, this in turn displays the option “Rules”, and in the Last drop-down menu is the “Create rule” option.